Active Solicitation · DEPT OF DEFENSE
AI Summary
The Department of Defense is seeking quotes for carpet replacement at Barksdale AFB, LA. This opportunity is set aside for small businesses and includes purchase, delivery, removal, and installation of carpet. A site visit is scheduled for June 4, 2026, and quotes are due by June 12, 2026.
Combined Synopsis – Solicitation
This is a combined synopsis/solicitation for commercial products prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number FA460826QC066 is issued as a Request for Quote for Carpet Replacement. This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Notice to Offerors:
The government reserves the right to cancel this solicitation, either before or after the closing date for receipt of quotations. In the event the government cancels this solicitation, the government has no obligation to reimburse an offeror for any costs. If funds are not available to fund the entire contract value, the Government reserves the right to re-evaluate quotations by unit price per item and issue an award on a SOME, NONE, or ALL basis for each individual item needed.
Description of Requirement:
This is a purchase, delivery, removal and installation requirement for Carpet Replacement. This acquisition is on behalf of the 2d Munitions Squadron (2 MUNS) located at Barksdale AFB, LA, and must conform to the customer's salient characteristics.
The USAF Carpet II program is a two-tiered contract. Tier 1 refers to carpet manufacturers and Tier II is used to refer to carpet installers. Carpet installers shall purchase and install carpet from one of the awarded Tier I contractors. All terms and conditions, including the NTE pricing established in the Tier I contracts, shall be incorporated into all subsequent Tier II contracts. Tier II contractors (carpet installers or local dealers with installers) must contact Tier I contractors for material quotes and orders.
Tier I Manufacturer Points of Contact (POCs):
Delivery Terms:
Freight on Board (FOB) Destination:
Contract Line Item Number (CLIN):
CLIN
Product/Service Description
Quantity
Unit
Unit Price
Total
0001
Carpet Replacement Building 7306 must adhere to the requirements In Accordance With (IAW) the Statement of Work (SOW)
1
Each
Best Value Determination:
Contract award will be based on price/technical to determine best value.
Site Visit
A site visit will be held on Barksdale AFB at Building 7306 on Thursday, 04 June 2026, at 10:00 AM Central Daylight Time (CDT). Offerers attending the site visit will meet at the front entrance of Building 7306. Once all attendees have arrived, the group will be escorted into the building. Site visit attendance is recommended; however, it is not mandatory.
Please RSVP for this site visit no later than (NLT) 2:00 PM CDT on 03 June 2026. Send RSVPs via email to SSgt Ashley Lamar at ashley.lamar@us.af.mil and TSgt Randy Tedrow at randy.tedrow@us.af.mil. RSVP emails should include company name, the name of the individual(s) attending, company phone number, phone number of the individual(s) attending the site visit and if the attendee(s) will need to be sponsored on to Barksdale AFB.
On the day of the site visit, offerers who do not have base access will need their Driver's License, vehicle registration, and insurance to obtain access to Barksdale AFB. These individuals may use one of the two entry control points listed below to obtain a visitor's pass:
1.) Contractors driving a noncommercial vehicle will meet at the West Shreveport Gate Visitor Center, located at Wilbur Wright Dr, Barksdale AFB 71110, NLT 9:15 AM CDT on 04 June 2026.
2.) Contractors driving a marked commercial vehicle will meet at the Industrial East Gate, located at 300 Miller Rd, Bossier City, LA 71112, NLT 9:15 AM CDT on 04 June 2026.
Due Date and Time:
The following attachments are applicable to this RFQ:
Attachment 1 – Provisions and Clauses
Attachment 2 – Statement of Work
Attachment 3 – Salient Characteristics
Attachment 4 – CE Memorandum
Points of Contact (POC):
Contract Specialist: SSgt Ashley Lamar; Telephone: (318) 456-1102; Email: ashley.lamar@us.af.mil
Contracting Officer: TSgt Randy Tedrow; Telephone: (318) 456-9766; Email: randy.tedrow@us.af.mil
Applicable Provisions in Full Text:
FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Mar 2026)
(a) Submission of offers. Submit offers (quotes) to the POC specified in this solicitation IAW due dates and times specified in this solicitation. Quotes will include:
(1) Offeror’s name/company name, address, telephone number and email address.
(2) Offeror’s SAM Unique Entity Identifier (UEI) number.
(3) Information necessary to evaluate the factors contained in the provision at 52.212-2.
(4) Responses to provisions that require Offeror completion of information, representations, and certifications (other that those collected via the System for Award Management (SAM)); and
(5) A statement specifying agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.
(6) Quote must include Freight on Board (FOB) Destination as shipping method.
(7) Quote must contain expiration date, proposed delivery date, and any discount terms.
(8) Offerors shall submit a single, comprehensive quote that encompasses their best offer and fully meets the required specifications.
(9) Offerors shall provide detailed information on the product(s) being offered, including product/model number(s), comprehensive product description(s), and any other relevant details necessary for technical evaluator(s) to fully understand what is being quoted. This information is critical to ensure that the offered product(s) meet the government's requirements.
(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.
(c) Late submissions, modifications, revisions, and withdrawals of offers. Offerors are responsible for submitting quotes in electronic format to the listed POC by the due date and time specified in this solicitation. It is the Offeror’s responsibility to follow up with the POC to ensure quote was received on time.
(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.
(e) Debriefings. If a post-award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:
(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.
(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.
(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.
(4) A summary of the rationale for award.
(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.
(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.
(End of provision)
FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (Mar 2026)
(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:
(1) Price: The total evaluated price will include the total price of all line items. The price will be evaluated based upon price and ranked lowest to highest. The price evaluation will determine whether the proposed price is complete, fair and reasonable, and not unbalanced.
(2) Technical: Lowest three offerors will undergo technical evaluation. The quotes will then be evaluated based upon ability to furnish the items requested in the CLINS outlined as well as any attachments associated with this solicitation. If any or all three of the lowest quotes are deemed unacceptable the next lowest quote(s) will be evaluated, and the process will continue until 3 quotes are found to be technically acceptable. If three or less quotes are received, then all quotes received will be sent for technical evaluation.
(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of provision)
OMBUDSMAN – AFGSC
(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.
(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).
(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for AFGSC (Air Force Global Strike Command) acquisitions please contact the Director of Contracts, Air Force Installation Contracting Center, Operating Location - Global Strike (AFICC/KG OL-GSC) via the following e-mail workflow address: ig.afica_kg.workflow@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.
(d) The ombudsman has no authority to render a decision that binds the agency.
(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.
Health and Safety on Government Installations
(a) In performing work under this contract on a Government installation, the contractor shall:
(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and
(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.
(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.
(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.
Contractor Access to Air Force Installations
(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.
(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid drivers license, current vehicle registration, valid vehicle insurance certificate, and any additional requirements to comply with local security procedures to obtain a vehicle pass.
(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.
(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with any additional requirements to comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management citing the appropriate paragraphs as applicable.
(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.
(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self-Service" option.
(g) Failure to comply with these requirements may result in withholding of final payment.
2 MUNS - B7306 CARPET REPLACEMENT is a federal acquisition solicitation issued by DEPT OF DEFENSE. Review the full description, attachments, and submission requirements on SamSearch before the response deadline.
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