Closed Solicitation · DEPARTMENT OF VETERANS AFFAIRS
AI Summary
The VA Black Hills Health Care System is seeking sources for the purchase and installation of an overhead door at the Hot Springs VA Medical Center Fire Department. This Sources Sought Notice is for market research only and does not constitute a solicitation. Interested vendors should provide their capabilities and relevant information by August 5, 2026.
The VA Black Hills Health Care System requires the purchase and installation of an overhead door as described in the Preliminary Statement of Work below at the Hot Springs VA Medical Center, Fire Department. This is a SOURCES SOUGHT NOTICE only looking for businesses to provide the supplies and installation listed below for market research purposes. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS OR PRICING AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Responses to this notice will be treated only as information for the Government to consider as part of their market research efforts. The information provided will be used by the Government in developing its acquisition strategy regarding possible set aside for Service-Disabled Veteran-Owned, Veteran-Owned, and other socio-economic categories of small business. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this notice and parties responding will not be entitled to payment for direct or indirect costs incurred in responding to this notice. The North American Industry Classification System (NAICS) code for this requirement is 332321 Metal Window and Door Manufacturing, with an SBA Small Business Size Standard of 750 employees. If you are a vendor capable of providing the requested information and required supplies described below with competitive pricing, send your information with a description of proof of capability and answers to all questions to: Alisha.Milander@va.gov on or before Wednesday, August 5, 2026 at 12:00 PM Central Time. Please provide answers as appropriate to the following questions in the table below with your response to this Sources Sought. Failure to respond accurately to the following questions may affect the acquisition strategy. Failure to respond to the questions at all, or not respond to select individual questions, will result in your response being determined as non-responsive. 1. Please provide all socio-economic categories of your firm (e.g., SDVOSB, VOSB, WOSB, Large Business, 8a, etc.) as well as your firm s SAM Unique Entity ID number (replaces DUNS number) and Government Contract POC. 2. State whether the requested supplies may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.). 3. State if subcontracting is contemplated for this requirement, what percentage of the work will be subcontracted, and for what tasks/purpose. 4. Provide estimated lead time for the purchase and installation of the overhead door as described in the Preliminary Statement of Work below. 5. Identify if your organization is the manufacturer of the requested supplies. If you are not the manufacturer, identify the manufacturer of the supplies that you will provide and their socio-economic category. Also provide proof that you are an authorized reseller/distributor of the supplies. 6. Address whether your organization meets the requirements of 13 CFR 121.406 (b)(1)(i), (b)(1)(ii) and (b)(1)(iii) (https://www.ecfr.gov/current/title-13/chapter-I/part-121/subpart-A/subject-group-ECFR0fca5207262de47/section-121.406#p-121.406(b)). 7. Identify whether any foreign-end products, as defined in FAR Provision 52.225-2, would be provided to meet this requirement. Fill out the certificate (attached below) under 52.225-2 Buy American Certificate, identifying the item and its country of origin. If some of the supplies are a mix of domestic and foreign-end products, break down the different items on the certificate. This provision is expected to be included in any subsequent solicitation, and the Contracting Officer intends to use this information to understand what supplies exist in the market to fulfill this requirement while complying with BAA requirements. 9. Complete the yellow highlighted areas in the ITEM INFORMATION directly below this section for market research pricing for the services described in the Preliminary Statement of Work. If it is easier to break down into individual components to show that all aspects of the Preliminary Statement of Work are addressed, please feel free to submit an itemized market research quote. ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA $___________ $___________ Provide and install an overhead door in accordance with the Preliminary Statement of Work. Contract Period: Base POP Begin: 09-01-2026 POP End: 11-30-2026 PRINCIPAL NAICS CODE: 332321 Metal Window and Door Manufacturing PRODUCT/SERVICE CODE: 5670 Building Components, Prefabricated *If applicable, VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses or Service Disabled Veteran Owned Small-Businesses.* *If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.* DISCLAIMER This Sources Sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. The deadline for this information is 12:00 PM Central Time on Wednesday, August 5, 2026. PRELIMINARY STATEMENT OF WORK Purpose One-time service to furnish and install one (1 ea.) Overhead Door and operating accessories required for the Fire Department, Building 66 at Hot Springs VA Medical Center, Hot Springs, SD. Deliverables - Required Items and Quantities Furnish Overhead Door system Includes the following items: One (1 ea.) Overhead Door, 14 ft-2 in X 14 ft, sectional 2-in double-sided steel, color: white, polyurethane insulation, R-value >17.0, ribbed / textured panels, 3-rows of full-view insulated / tempered / glazed windows, weather seal, top seal, galvanized end caps. 2-in. reverse angle standard lift track 3-in. reinforcement struts One (1 ea.) standard commercial torsion spring, solid shaft One (1 ea.) Heavy duty opener reinforcement bracket One (1 ea.) 1/2h.p., 115-volt, single-phase, standard commercial Operator, solid-state logic control circuit board / LCD display. One (1 ea.) Wall Station, 3-button operation One (1 set) Photo Eye monitoring reversing device Two (2 ea.) remote controls Electrical schematics Manufacturer operation manual(s) Warranty information Scope of Work Contractor will provide all labor, materials, and equipment to install one complete and operational Overhead Door System at VA Hot Springs Fire Station, Building 66. Contractor shall coordinate with the VA Hot Springs Contracting Officer s Representative (COR) to arrange scheduling of services. Provide the removal and haul away of the existing overhead door system. Contractor shall collect and appropriately dispose of all contract-associated discard items, materials and debris off VA property. Contractor shall furnish and install all items required for safe operational use of the Overhead Door System by VA personnel. Contractor shall ensure that the installed equipment complies with the manufacturer s recommendations and all existing warranties remain valid. Contractor shall inform the VA COR upon completion for final review and close-out documentation requirements. Contractor shall provide the requirements no later than 30 days from contract award. All required electrical wiring will be provided by VA Facilities Management.
5670--SOURCES SOUGHT - PURCHASE AND INSTALLATION OF OVERHEAD DOOR - VA BLACK HILLS HEALTH CARE SYSTEM - HOT SPRINGS VA MEDICAL CENTER, FIRE DEPARTMENT is a federal acquisition solicitation issued by DEPARTMENT OF VETERANS AFFAIRS. Review the full description, attachments, and submission requirements on SamSearch before the response deadline.
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