Active Solicitation · DEPT OF DEFENSE
AI Summary
The Department of Defense is seeking quotes for Defense Travel System administration and technical support for HQ USARCENT. The contract includes providing two full-time personnel for system management and help desk support. This opportunity is a competitive 8(a) small business set-aside, with a quote closing date of July 3, 2026.
1.0 Description of Requirement
This is a solicitation for commercial services prepared in accordance with the format in FAR 12, as supplemented with additional information included in this notice. This announcement constitutes the only combined synopsis/solicitation; quotes are being requested and a written solicitation will not be issued.
The Contracting Office intends to award a Firm-Fixed-Price (FFP) contract to provide Defense Travel System (DTS) administration and technical support for Headquarters, U.S. Army Central (USARCENT) GS. The Government requires expert technical and administrative support for the comprehensive management of DTS operations across HQ USARCENT.
The Contractor shall provide two (2) Full-Time Equivalent (FTE) personnel (one Travel Clerk IV/Lead DTA and one Travel Clerk 111/DTA) to assist the Government in maintaining system integrity, managing organizational hierarchies, ensuring strict adherence to the Joint Travel Regulations (JTR), providing Tier 1 and Tier 2 help desk support, and facilitating the efficient processing of travel requirements. The requirement includes a 10-day Transition Period, one (1) Base Year, and three (3) 12-month Option Years,
with an anticipated start date of 01 August 2026. A separate Time-andMaterials (T&M) Surge Labor CLIN is included for authorized emergency contingency operations or system-wide failures. Contractor personnel must possess and maintain a SECRET security clearance and required DTMO Trax certifications (See PWS, QASP, and DD 254).
2.0 Set-Aside Status
Market research has concluded that a reasonable expectation of receiving offers from two or more responsible 8(a) small business concerns exists. Therefore, in accordance with FAR Part 19, this acquisition is issued as a competitive 8(a) small business set-aside. All offerors must be certified participants in the SBA 8(a) Business Development Program under NAICS
code 541611 to be eligible for award.
3.0 System Registration Requirements
The Contractor must be registered in Wide Area Work Flow (WAWF) for contract payment. To register and access WAWF, go to https://piee.eb.mil/. As prescribed in FAR 52.204-7, interested parties must be actively registered with the System for Award Management (SAM) under NAICS Code 541611 at the time of quote submission. Representations and Certifications must also be on record. SAM registration is free and done through the website at https://www.sam.gov.
4.0 Solicitation and Submission Information
Award will be based on technical acceptability and price. The detailed Performance Work Statement (PWS), along with the applicable provisions and clauses, are attached to this posting. It is the responsibility of the offeror to monitor this website for any amendments to the solicitation. The following factors will be used to evaluate offers:
Technical Capability / Staffing Approach / Clearance
Total Evaluated Price
Recent and Relevant Past Performance
Transition and Continuity Plan
Estimated Award Date: NLT 31 July 2026
Questions Due Date: 19 June 2026 at 4:00 PM EDT
Quote Closing Date & Time: 26 June 2026 at 5:00 PM EDT
5.0 Instructions to Interested Parties:
5.1 General Instructions:
If your 8(a) certified organization has the capacity to provide the required services, please submit your quote electronically to the points of contact below. Responses must reference "USARCENT DTS Support- [Your Company Name] - W51H7226QA009" in the subject field. Quotes must be in Portable Document Format (PDF) and include the following:
• Itemized pricing matching the requested CUN structure (See attachments).
• Technical capability statement demonstrating the ability to provide qualified, cleared (SECRET) personnel with the requisite DTS
experience and DTMO Trax certifications as outlined in the PWS.
• Confirmation of active 8(a) status and Facility Security Clearance (FCL).
• UEI Number and CAGE Code.
• POC name, email address, and telephone number.
Telephone inquiries will not be accepted. All questions must be submitted via email.
Offerors shall submit a quote that complies with all instructions contained in this section. Failure to comply with these instructions, or failure to provide all required information, may result in the quote being rated unacceptable or removed from further consideration. The quote shall be clear, concise, and complete, and shall directly address the requirements of the Performance Work Statement (PWS) and the evaluation factors identified in Section 4.0.
Offerors are advised that this is a commercial services acquisition conducted under FAR Part 12 and FAR Part 13 procedures. Elaborate or extraneous marketing materials are neither required nor desired and will not be evaluated.
5.2 Quote Submission — Delivery Instructions
Submission Method: Electronic mail (email) to the points of contact identified in this solicitation
Total email size shall not exceed 10 MB. If files exceed this limit, submit in multiple emails clearly labeled "[X] of [Y]."
Acceptable File Formats: Adobe PDF for all narrative volumes; Microsoft Excel (.xlsx) or PDF for the Price Volume
Quote Closing Date & Time: 3 July 2026 at 5:00 PM EDT (one week extension)
Offerors are solely responsible for ensuring their complete quote is received by the Quote Closing Date and Time. Quotes received after the closing date and time may be considered late and may not be evaluated, in accordance with FAR 52.212-1(f). The Government is not responsible for email transmission delays, file corruption, or undelivered messages. Offerors are encouraged to submit early and to request a read receipt or confirmation of delivery.
5.3 Quote Organization — Required Volumes
Offerors shall organize their quote into the following four (4) separate volumes. Each volume shall be submitted as a separate file. Pricing information shall appear only in Volume IV.
Volume I: Technical Capability / Staffing Approach / Clearance
Volume II: Transition and Continuity Plan
Volume III: Recent and Relevant Past Performance
Volume IV: Itemized price, and Total Evaluated Price
5.4 Page Limitations
The following page limits apply. Pages submitted in excess of the stated limits will not be read or evaluated. The Government will count and evaluate pages in sequence and disregard any page beyond the limit.
Volume I — Technical Capability / Staffing Approach / Clearance: Ten (10) pages (excluding resumes)→ Key Personnel Resumes (within Volume I) Two (2) pages per individual, maximum two (2) individuals (does not count against the 10-page limit)
Volume II — Transition and Continuity Plan: Four (4) pages
Volume III — Recent and Relevant Past Performance: Three (3) pages (maximum three (3) references; approximately one (1) page each)
Volume IV — Price: No page limit
Pages Excluded From All Page Limits
The following do not count against any page limit:
5.5 Formatting Requirements
All narrative volumes shall conform to the following format. Quotes not conforming to these standards may be evaluated as submitted, with non-conforming content potentially unreadable and therefore unevaluated.
Page Size: 8.5" x 11"
Orientation: Portrait (landscape permitted only for tables/charts; each landscape page counts as one page)
Margins: Minimum one (1) inch on all sides
Font (body text): Times New Roman or Arial, minimum 12-point
Font (tables, figures, charts, footnotes): Minimum 8-point, must be clearly legible
Line Spacing: Single or 1.5 line spacing
Page Numbering: Sequential, within each volume, in the footer (e.g., "Volume I – Page X of Y")
File Naming: "[Offeror Name] – [Solicitation No.] – Volume [X] – [Volume Title].pdf"
Header/Footer: Offeror name and solicitation number on each page
5.6 Completeness and Compliance
Each offeror shall also submit, with its quote, all completed representations, certifications, and other solicitation forms required by the provisions and clauses attached to this posting (e.g., FAR 52.212-3). These completed forms are excluded from page-limit counts but are required for a quote to be considered complete.
5.7 Reservation of Rights
The Government intends to evaluate quotes and make award without discussions; therefore, offerors are encouraged to submit their best quote initially. The Government reserves the right to communicate with offerors if determined to be in the Government's best interest. The Government reserves the right to reject any or all quotes if such action is in the Government's interest.
6.0 Primary Points of Contact
Contract Specialist: Johnnie T. Mack @ johnnie.t.mack.mil@army.mil
Contracting Officer: Mikel R. Hernandez @ mikel.r.hernandeztrujillo.mil@army.mil
7.0 Attachments: Attachments can be found under "Attachments/Links."
• RFQ - USARCENT DTS Support- CLIN Strcture
QUOTE COMPLIANCE CHECKLIST
• Performance Work Statement (PWS)
• Quality Assurance Surveillance Plan (QASP)
• SCA WD 2015-4439 (Wage Determination - Sumter County)
• Provisions and Clauses
• DD Form 254 (Contract Security Classification Specification)
AMENDMENT TO DEFENSE TRAVEL SYSTEM (DTS) ADMINISTRATION AND TECHNICAL SUPPORT is a federal acquisition solicitation issued by DEPT OF DEFENSE. Review the full description, attachments, and submission requirements on SamSearch before the response deadline.
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