BASE TELEPHONE SERVICE - NIAGARA FALLS ARS SOLICITATION

Department of the Air Force Niagara Falls ARS

Requirement Title: NFARS Base Telephone Service

Solicitation Number: FA667025Q0004

Solicitation Issue Date: Tuesday, 24 June 2025

Response Deadline: Wednesday, 9 July 2025 no later than 1:00 PM EDT Point(s) of Contact: Danielle Poole, Contract Specialist

Email Address: danielle.poole@us.af.mil

General Information

This request is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. Only firm fixed price offers will be evaluated.

1. This solicitation document and incorporated provisions and clauses are those in effect through:

-Federal Acquisition Circular 2025-03
-Defense Federal Acquisition Regulation Change 01/17/2025
-Department of the Air Force Federal Change 10/16/2024

2. This acquisition is an unrestricted competitive requirement. The North American Industry Size Classification System (NAICS) code associated with this requirement is 517111.

3. Contractors must be registered for federal government awards in SAM to receive award. To register in SAM, go to: https://sam.gov/content/entity-registration

Requirement Information

Niagara Falls Air Refueling Station (NFARS) has a requirement for long distance and local communication services. Requirement is for a multi-year contract totaling 5 years (Base plus 4 Option Years). See Attachment 1: Niagara Falls NY PWS – 20250207 SCXP Rev 3 for a complete description of the services required under this acquisition.

• Attachment 0: Combined Synopsis Solicitation RFQ (this document)
• Attachment 1: Niagara Falls NY PWS-20250207 SCXP Rev 3
• Attachment 2: Price List

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination; Deliver to Niagara Falls Air Reserve Station, Niagara Falls NY 14304 (exact customer address will be provided in the resulting contract).

Instructions to Offerors

To be considered responsive, offerors must submit the following via e-mail to danielle.poole@us.af.mil by the RFQ Deadline of Wednesday, 9 July 2025 at 1:00 PM Eastern

Daylight Time (EDT):

1. Quote with Technical Capability Statement (including technical specifications of all proposed equipment). Quote must break down each option year’s service as well as initial setup costs. Recommend contractor use the attached Price List or similar.
2. Past Performance – at least 2-4 examples of similar past performance efforts successfully completed by the contractor.

Only firm fixed price offers will be evaluated. To be eligible to receive an award resulting from this Solicitation offeror must also have the NAICS code associated with this RFQ indicated on their SAM record.

This notice does not obligate the Government to award the contract; it does not restrict the Government's ultimate approach, nor does it obligate the Government to pay for any quote preparation costs.

Vendors who wish to respond to this notice must send responses NLT Wednesday, 9 July 2025 at 1:00 PM Eastern Daylight Time (EDT) via email (subject: FA667025Q0004) to

Danielle Poole at danielle.poole@us.af.mil

Matthew Crum at matthew.crum.9@us.af.mil

Quotations must meet all instructions put forth in this solicitation.

No phone calls will be accepted for this RFQ. Any questions relating to this solicitation must be submitted in writing to the contracting office. For questions, please contact Danielle Poole at danielle.poole@us.af.mil.

Evaluation Criteria

This is a competitive commercial acquisition.  The Government intends to award a single contract resulting from this RFQ to the responsive, responsible offeror whose quote conforms to the RFQ and will be most advantageous to the Government; price, and other factors considered.  The following factors shall be used to evaluate offers:

Price

Technical Capability

Past Performance

Evaluation:

Price – Price shall be evaluated on the total price quoted by the contractor to complete the work.

Technical Capability – Technical Capability will be evaluated by reviewing the contractor’s capability statement and equipment provided to determine if their stated capabilities can meet the requirements of the Statement of Need. Contractors must ensure sufficient technical information is provided so that a technical evaluation conducted by the government can determine that the contractors proposed equipment meets or exceeds requirements specified in the Statement of Need. A capability statement that demonstrates sufficient capability/expertise to meet the Statement of Need requirements shall be deemed acceptable. A capability statement that does not demonstrate sufficient capability/expertise to meet the Statement of Work requirements or has insufficient technical information to determine the proposed equipment meets or exceeds the requirements specified in the Statement of Work shall be deemed unacceptable.

Past Performance – Past Performance will be evaluated by reviewing contractor’s provided examples of similar successful projects. A contractor who can provide at least 2 examples of successful efforts will be considered acceptable. A contractor who does not provide at least 2 examples of successful efforts will be considered unacceptable.

Award will be made to the contractor with the lowest priced proposal, who’s Technical Capability and Past Performance are determined to be acceptable.

The government intends to award this contract without discussions. However, the government reserves the right to open discussions if it is in its best interest.

See Attachment 0: FA667025Q0004 Combined Synopsis/Solicitation for full requirement details.