D/B CONSTRUCT BOAT MAINTENANCE FACILITY PUERTO PRINCESA, PALAWAN, PHILIPPINES

NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO THIS ANNOUNCEMENT OR ANY FOLLOW-UP INFORMATION REQUESTS.

No telephone calls will be accepted requesting a bid package or solicitation. There is no bid package or solicitation currently available. In order to protect the integrity of any future procurement that may arise from this announcement, information regarding the technical point of contact will not be given and no appointments for presentations will be made.

Notice Type: Sources Sought

Response Date: May 28, 2025, 11:00 am Thailand Time

This notice to inform the public about an upcoming project at NDOB, Puerto Princesa, Palawan, Philippines. The government anticipates issuing a solicitation around June or July 2025. Additionally, this notice seeks to gather names of contractors interested in attending the site visit for the Base Access Request (BAR), which will be facilitated by the US Government. Due to host nation security requirements, the only way to access the site visit is the BAR submitted by the US Government. Any requests for site access after the response date will not be considered.

Project Description:   This is a Design-Build (DB) project to provide a facility located within the boundaries of NDOB, Puerto Princesa, Palawan, Philippines (RP). This construction project must be designed and constructed in accordance with the International Building Codes (IBC), and Philippines Codes as stated in the Request for Proposal (RFP).

This Design-Build (DB) project involves the complete design and construction of a new Boat Maintenance Facility (BMF). The facility will support the repair and maintenance of various host nation vessels, including 7.32-meter (24-foot) watercraft and other smaller conventional boats. A portable 5-ton gantry crane will be incorporated, featuring a hoist with smooth lateral movement and mounted on wheels for easy maneuverability. The facility will also include two multi-purpose interior rooms suitable for equipment storage or conference use. The project also includes repair and improvement of the existing boat ramp and boathouse, addressing the current ramp's steep slope to facilitate proper launching of watercraft.

Project Magnitude is between US$1,000,000 and US$5,000,000 (FAR 36.204 Disclosure of the magnitude of construction projects).

A Pre-Proposal Site Visit (PPSV) for this project is tentatively scheduled for July 2025. The site visit is to provide Offerors with an opportunity to familiarize themselves with the job sites and conditions to be encountered and is not for the purpose of answering questions. 

Offerors interested in the project must complete the attached Base Access Request (BAR) and provide the required information to attend the PPSV. Submit it to the site access coordinators listed below by May 28, 2025, no later than 11:00 am Thailand Time. Due to host nation security requirements, the only way to access the site visit is the BAR submitted by the US Government. Any requests for site access after the response date will not be considered.

To: Ms. Djarell Buenavente (Site Access Coordinator)

Email: BuenaventeDP@state.gov / mnlnavfacroicc@state.gov

cc: artitar@state.gov and williamsrg@state.gov 

Note:

-Contractors may submit up to 4 names (2 primaries and 2 alternates), but only 2 participants, 1 driver, and 1 vehicle, per company shall be allowed to attend the PPSV.   The driver can enter the base but must remain in the vehicle throughout the site visit. The driver is not permitted to attend the site visit or replace any of the attendees during the site visit and must present a valid form of identification or passport for base access.

-This base access process is only for the list of attendees the US Government is facilitating. Contractors that request access after the required date will not be added to the US Government list but will still be allowed to attend the site visit with two attendees if they can get access to the base on their own. This is a limitation imposed by the host nation. Contractors are not allowed to inspect the project sites outside of the scheduled site visits. Any Contractor that does a site inspection outside of the scheduled site will be disqualified and ineligible for award due to having a competitive advantage.

INSTRUCTIONS TO CONTRACTORS FOR BASE ACCESS REQUEST (BAR) for PPSVs          

Important: All BAR submissions must be received during business hours.

What to Submit:

1. Personnel Roster: Please provide a list of all personnel requesting access in an Excel spreadsheet. This spreadsheet should be named "Encl 1 Personnel Roster_[Short Company Name]".
2. Combined ID Document (PDF): Create a single PDF document (letter size, 8.5" x 11") containing all personnel IDs.

Formatting the ID Document (PDF):

• • File Name: Use the format "[Company Name]_IDs" (e.g., McDonalds_IDs).
  • PDF Bookmarks: Organize the document with bookmarks for each person. Each bookmark should be named in the format "Last Name, First Name" (e.g., Cruz, Juan).
  • No Password: Do not password-protect the PDF file.
  • ID Order: Arrange the IDs in the same order as they appear on the personnel roster.
  • For each person on the list, provide letter-size PDF of their passport bio page, as shown below. Use this specified format for consistency.
  • DO NOT SEND INDIVIDUAL JPEG FILES.  Requests with JPEG files shall not be processed. Sending PDFs will streamline the processing for the BAR drafter.

Acceptable ID Formats:

• Foreign Nationals: Only a valid passport bio page is accepted.
• Philippine Citizens: You can include any one of the following:
  • Valid passport bio page
  • Philippine Identification (PhilID) / ePhilID
  • Land Transportation Office (LTO) Driver's License
  • Professional Regulatory Commission (PRC) ID

- All information relevant to the site visits will be posted on SAM.gov. Emails requesting confirmation for site visit times, locations, and other information that is clearly stated on SAM.gov will not be answered.