D/B CONSTRUCT BOAT MAINTENANCE FACILITY, QUEZON, PALAWAN, PHILIPPINES

NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO THIS ANNOUNCEMENT OR ANY FOLLOW-UP INFORMATION REQUESTS

No telephone calls will be accepted requesting a bid package or solicitation. There is no bid package or solicitation currently available. In order to protect the integrity of any future procurement that may arise from this announcement, information regarding the technical point of contact will not be given and no appointments for presentations will be made.

Notice Type: Sources Sought

Response Date: June 16, 2025, 11:00 am Thailand Time

This notice to inform the public about an upcoming project at Quezon, Palawan, Philippines. The government anticipates issuing a solicitation around June or July 2025. Additionally, this notice seeks to gather names of contractors interested in attending the site visit for the Base Access Request (BAR), which will be facilitated by the US Government. Due to host nation security requirements, the only way to access the site visit is the BAR submitted by the US Government. Any requests for site access after the response date will not be considered.

Projects Description: This is a design-build (DB) project to provide complete design and construction of a new Boat Maintenance Facility (BMF) in Quezon, Palawan, Philippines. The BMF will provide repair and maintenance capabilities for a variety of host nation (HN) vessels including 7.32-meter (24-foot) watercraft as well as other smaller conventional watercraft. The facility will include two (2) multi-purpose interior rooms suitable for equipment storage or conference use. The proposed project is as follows:

CLIN 0001 BASE BID ITEM: CONSTRUCT BOAT MAINTENANCE FACILITY. Design and construct a 30m x 16m x 4.5m open building with the following features:

• Reinforced concrete slab.
• PEB/Structural steel frame, hot dip galvanized.
• Metal roof and metal walls enclosing three sides.
• No middle columns in any room.
• No exterior windows on perimeter walls.

The building’s structure, air conditioning, and electrical systems shall support various Host Nation (HN) vessels, including 11.6m (38ft) unmanned surface vessels (USVs).

CLIN 0002: OPTION ITEM 0001: MAINTENANCE FACILITY EQUIPMENT

Provide one (1) complete movable 5-ton roller gantry crane.

The height of the gantry shall be adjustable. While the lifting height of the gantry ranges from 2.5m to 6.0m. Minimum required span length of gantry is 3m up to a maximum span length of 6m.

The gantry shall have the ability to be rolled into the maintenance facility sideways. Provide weight test certification after the installation is completed.

Project Magnitude is between US$500,000 and US$1,000,000 (FAR 36.204 Disclosure of the magnitude of construction projects).

A Pre-Proposal Site Visit (PPSV) for this project is tentatively scheduled for July 2025. The site visit is to provide Offerors with an opportunity to familiarize themselves with the job sites and conditions to be encountered and is not for the purpose of answering questions. 

Offerors interested in the project must complete the attached Base Access Request (BAR) and provide the required information to the site access coordinators listed below by June 16, 2025, no later than 11:00 AM Thailand Time, in order to attend the PPSV. Due to host nation security requirements, the only way to access the site visit is the BAR submitted by the US Government. Any requests for site access after the response date will not be considered.

To: Ms. Djarell Buenavente (Site Access Coordinator)

Email: BuenaventeDP@state.gov/ mnlnavfacroicc@state.gov

cc: nitiwate@state.gov and williamsrg@state.gov          

Note:

- Contractors may submit up to 4 names (2 primaries and 2 alternates), but only 2 participants, plus 1 driver and 1 vehicle, per company shall be allowed to attend the PPSV.   The driver can enter the base but must remain in the vehicle throughout the site visit. The driver is not permitted to attend the site visit or replace any of the attendees during the site visit and must present a valid form of identification or passport for base access.

- This base access process is only for the list of attendees the US Government is facilitating. Contractors that request access after the required date will not be added to the US Government list but will still be allowed to attend the site visit with two attendees if they can get access to the base on their own. This is a limitation imposed by the host nation. Contractors are not allowed to inspect the project sites outside of the scheduled site visits. Any Contractor that does a site inspection outside of the scheduled site will be disqualified and ineligible for award due to having a competitive advantage.

INSTRUCTIONS TO CONTRACTORS FOR BASE ACCESS REQUEST (BAR) for PPSVs          

Important: All BAR submissions must be received during business hours.

What to Submit:

1. Personnel Roster: Please provide a list of all personnel requesting access in an Excel spreadsheet. This spreadsheet should be named "Encl 1 Personnel Roster_[Short Company Name]".
2. Combined ID Document (PDF): Create a single PDF document (letter size, 8.5" x 11") containing all personnel IDs.

Formatting the ID Document (PDF):

• • File Name: Use the format "[Company Name]_IDs" (e.g., McDonalds_IDs).
  • PDF Bookmarks: Organize the document with bookmarks for each person. Each bookmark should be named in the format "Last Name, First Name" (e.g., Cruz, Juan).
  • No Password: Do not password-protect the PDF file.
  • ID Order: Arrange the IDs in the same order as they appear on the personnel roster.
  • For each person on the list, provide letter-size PDF of their passport bio page, as shown below. Use this specified format for consistency.
  • DO NOT SEND INDIVIDUAL JPEG FILES. Requests with JPEG files shall not be processed. Sending PDFs will streamline the processing for the BAR drafter.

Acceptable ID Formats:

• Foreign Nationals: Only a valid passport bio page is accepted.
• Philippine Citizens: You can include any one of the following:
  • Valid passport bio page
  • Philippine Identification (PhilID) / ePhilID
  • Land Transportation Office (LTO) Driver's License
  • Professional Regulatory Commission (PRC) ID

Submission:

When complete, please send complete BAR package (#1 and #2) to the Site Access Coordinator at  mnlnavfacroicc@state.gov .

Ensure you follow the specified format: Personnel list in Excel, valid passports in a single PDF per company, properly bookmarked. JPEG files shall not be processed. Do not password protect any attachment. Thank you for your cooperation.

Email subject: [RFP#]_BAR_[Company Name]

- All information relevant to the site visits will be posted on SAM.gov. Emails requesting confirmation for site visit times, locations, and other information that is clearly stated on SAM.gov will not be answered.