DEBT COLLECTION SERVICES

***** This is a REQUEST FOR INTEREST ONLY! This request does not constitute a request for proposal, request for quote, or invitation for bid. The intent of this request is to identify potential offerors for market research purposes only. *****

Request for Information (RFI)

Savannah River Nuclear Solutions, LLC (SRNS), which manages and operates portions of the Savannah River Site (SRS) under a National Nuclear Security Administration (NNSA) prime contract, seeks information from parties capable of providing debt collection services. ­­­­ This RFI is issued to assist with finding potential suppliers interested in this solicitation.

The SRS complex is located approximately 15 miles south of Aiken, South Carolina and is 310 contiguous square miles.

Scope Summary:

The subcontractor shall possess specialized collection skills and experience necessary to provide debt collection services for delinquent accounts. In addition, the subcontractor shall comply with all applicable Federal and State laws and must adhere to the Fair Debt Collection Practices Act (FDCPA).

All debt collecting services shall be in accordance with SRNS guidelines, including but not limited to:

1. Providing account status reports to comply with SRNS requirements, specifically in a format acceptable to SRNS.
2. Submitting a monthly report that monitors the subcontractor’s activities, progress, and results, including a listing of uncollectible accounts, specifying why they are uncollectible.
3. Accompanying all monthly checks to SRNS with an itemized report that lists the employee’s or vendor’s name, current amount collected that equals the check payable to SRNS, month-to-date amount, year-to-date amount, and goal or account balance.
4. Maintaining records, correspondence, and other relevant material of the assigned accounts and making them available to SRNS.
5. Obtaining authorization from SRNS prior to pursuing a judgment or taking legal action against a debtor.
6. Providing a detailed rate structure of billing terms for services provided.
7. Forwarding all amounts collected by the subcontractor for payroll-related receivables to SRNS Payroll Operations, and those collected for vendor receivables to SRNS Accounts Payable Operations. These shall be mailed to the addresses provided by SRNS.

SRNS will be responsible with providing proper documentation for the debts that need to be collected by the subcontractor. Final acceptance is based on the subcontractor fulfilling the requirements. Performance shall be measured by the dollar amount collected and the resolution rate. 

A supplier's response to the RFI does not guarantee they will be selected to participate in the RFP.

Suppliers responding to this RFI shall include evidence of the following:

1. Capability Statement
2. Supplemental materials that demonstrate capabilities referenced in the capabilities statement. 

E-mail response addressing Items 1 and 2 above in attachments (pdf format), shall be (submitted by 5:00 p.m. est. on 8/5/25 to Barbara McCarty at barbara.mccarty@srs.gov.