ENDOSCOPES CABINETS

B.2 STATEMENT OF WORK

The contractor shall provide all services, labor, travel, transportation, material, shipping, parts,

connections, and equipment necessary for provision and on-site installation of equipment to

provide a minimum quantity of one (1) pass through drying cabinet and seven (7) storage cabinets located at 4801 Linwood Blvd, Kansas City MO 64128. The pass-through endoscope drying cabinets are needed to support Sterile Processing Service (SPS) for drying and storing reusable medical devices (RMD) used in invasive procedures. They are needed to support medical procedures and surgeries in the operating room, interventional radiology, pulmonology, and gastrointestinal procedural clinic.

The contractor shall also provide training to clinical staff prior to equipment use, capturing all tours of duty for the sterile processing department. The contractor is responsible for removing and disposing of all debris and packing material left from the installation of the pass-through endoscope cabinets.

The contract includes one (1) pass through drying cabinet and seven (7) storage cabinets, full installation services to include necessary installation components to support wall structure for pass-through capabilities, initial filter installation, and software integration.

2. SPECIFICATIONS

• Minimum of one pass-through endoscope drying cabinet shall have maximum individual dimensions of 75 inches (H) x 24 inches (W) x 22 inches (D). Must allow for an additional 4 endoscope pass through drying cabinets for a total space occupancy of 75 inches (H) x 10 feet 2 inches (W) x 22 inches (D).
  • The pass-through endoscope drying cabinet shall maintain full separation between the decontamination environment and high level disinfection environment with no risk of cross contamination between the areas (AAMI ST91-21).
• Minimum of seven endoscope storage cabinets shall have maximum dimensions of 75 inches (H) x 24 inches (W) x 22 inches (D) per cabinet.
• Endoscope drying and storage cabinets must be able to store endoscopes horizontally.
• Endoscope drying and storage cabinets must provide for continuous drying to optimize length of time for storage.
• Air: max 85 psi, instrument air
• Electrical: 120 V, max 60 Hz, 75 Watts, 15 amp, single phase
• Capabilities for CAT 6 to nearest T-Comm Room
• Shall integrate with the CensiTrac Instrument Tracking System.
• Be able to hook up and support a large variety of brands of endoscopes.

3. REQUIREMENTS

• It is the responsibility of the Contractor to conduct site visits, verify existing conditions, quantities of materials, installation instruction of materials to be used, and discrepancies or conflicting requirements in the Statement of Work before preparing the Final Proposal.
• The contractor shall provide and install one pass through endoscope drying cabinet and seven endoscope storage cabinets to the VA Medical Center located at 4801 Linwood Kansas City, Mo 64128. 
• The contractor shall ensure that all repairs, preventable, and remedial maintenance provided during the provision timeframe of this contract meet and or exceed the OEM’s specifications.
• The contractor shall ensure that only FULLY QUALIFIED TECHNICIANS/ENGINEERS are employed in the performance of all work performed under this contract.
• The contractor shall ensure that the highest standard of professional capability and workmanship is maintained throughout the life of this contract.

4. EQUIPMENT MAINTENANCE & RESPONSE TIMES

The vendor shall provide full-service maintenance through a service agreement for minimum 2 years post installation. The vendor shall provide all additional recurring and preventive maintenance activities:

1. Emergency response for equipment and MSPS failures. The vendor shall respond to the facility for any equipment failure resulting in a total or partial loss of the equipment installed within or any portion of the mobile sterile processing system within 4 hours from the time of VAMC contact. If a permanent solution cannot be resolved within 24 hours of initial failure, a temporary solution shall be operational within 24 hours of initial failure. An agreed permanent solution shall be planned, and replacements ordered within 5 business days of initial failure.

5. SAFETY

The contractor/vendor shall always, ensure that all work provided complies with all local, State, and Federal rules and regulations pertaining to workplace safety. The contractor shall take all proper safety and health precautions to protect the work, the workers, the public and the property (OSHA). Installs and construction work will be in accordance with all applicable codes to include the most current codes National Fire Protection Association (NFPA), and the VA Design Guide Manuals that are applicable to the work. If the design guide is equivalent or more stringent then the mentioned codes, the VA Design Guide takes precedence.

6. DOCUMENTATION

The contractor shall furnish to the KCVA Medical Center Biomedical Engineering department legible hard copies and electronic copies of service reports of the maintenance indicating details of the maintenance performed upon completion of all work.

7. PLACE OF PERFORMANCE

Kansas City Veteran Administration Medical Center, 4801 Linwood Blvd. Kansas City 64128

8. PERFORMANCE MONITORING

The contractor’s performance will be monitored by the Contracting Officer (CO), Contracting Officer Representative (COR), and the Facility Maintenance office during the installation period.

Coordinate all administrative and construction requirements exclusively with or through assigned Contracting Officer Representative (COR).

The Construction Safety Officer, Construction Safety Committee, and COR will review the operations and site construction conditions of the project to confirm that all Safety regulations relating to construction and healthcare facilities are being adhered to. Daily and weekly safety rounds will be conducted during the installation and testing period. For non-compliance safety related issues, a safety report will be sent to the Contractor to correct within 14 days. Non-compliance may result in job-site suspense until compliance is met at the contractor’s expense.

9. HOURS OF OPERATION

The contractor will perform services required during the hours of 7:30 am – 4:00 pm, Monday through Friday or as directed by the designated COR.

10. U.S LEGAL HOLIDAYS

The following is a list of U.S. Government holidays. If the holiday falls on a Saturday, the

proceeding Friday is observed as the holiday; if the holiday falls on a Sunday, the following

Monday is observed as the holiday.

HOLIDAY                                                      DATE

New Year’s Day                                                         Jan 1

Martin Luther King’s Birthday                3rd Monday in Jan

President’s Day                                                         3rd Monday in Feb

Memorial Day                                              Last Monday in May

Juneteenth                                                    June 19

Independence Day                                     July 4

Labor Day                                                     1st Monday in Sep

Columbus Day                                             2nd Monday in Oct

Veterans Day                                               Nov 11

Thanksgiving Day                                      4th Thursday in Nov

Christmas Day                                             Dec 25

11. SECURITY/ IDENTIFICATION

“The C&A requirements do not apply, and Security Accreditation Package is not required” Taking of photographs/videos/recording of any kind is PROHIBITED on VA premises unless pertaining to work assignment, instructed or authorized by the Contracting Officer’s Representative (COR).

Contractor will always wear his or her identification badge while on VA premises. The badge shall be clearly visible, front facing, and above the waist. Contractors shall be required to attend the construction safety training that is offered every Tuesday morning at 0700 in Bldg. #6.

Employees shall have a valid state or government identification. All contractor/vendor personnel shall display a KCVAMC issued identification badge while performing work on any VAMC property.

The contractor will not require access to confidential systems. The security requirements and impact for this project have been identified in VA Handbook 6500.6 Appendix A. The C&A (Certification and Accreditation) requirements do not apply, and a Security Accreditation Package is not required.

Smoking is prohibited on property. Possession of weapons is prohibited (in vehicle or on person). Enclosed containers, including tool kits, shall be subject to search. Violations of the VA regulations may result in citation answerable in the United States (Federal) District Court.

Contractor employees (crew) when on KCVAMC grounds; shall not bring visitors into the facility; shall not bring into the facility, any form of weapons or contraband; shall not bring in any alcohol or drugs or be under the influence of alcohol/drugs; shall conduct themselves in a professional and polite manner at all times; shall not cause any disturbances in the facility, are subject to all the rules and regulations of the KCVAMC. Contractor personnel shall present a neat appearance and be easily recognized. Contractor shall furnish and require every on-site company employee to wear a company shirt and safety shoes. All company workers while on duty shall be identified by uniform shirt or blouse indicating the company logo. The print should be large enough to be easily read. In addition, all company staff

assigned to work at the KCVAMC.

12. SITE REGULATIONS:

All work shall be performed in accordance with KCVAMC rules & regulations.

52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS (OCT 2021) (DEVIATION)

(a) Definition. As used in this clause—

United States or its outlying areas means—

(1) The fifty States.

(2) The District of Columbia.

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands.

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll,

Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID

Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal

Register on September 14, 2021, 86 FR 50985).

(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed

through Frequently Asked Questions, as amended during the performance of this contract, for

contractor or subcontractor workplace locations published by the Safer Federal Workforce Task

Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov/contractors/.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this

paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold, as

defined in Federal Acquisition Regulation 2.101 on the date of subcontract award, and are for

services, including construction, performed in whole or in part within the United States or its

outlying areas.