HOSPITAL GRADE MATTRESS INSPECTION SERVICES - STC

No phone calls. Send any responses by e-mail only. As this is a Sources Sought Notice for market research purposes, the Government will not accept any technical questions at this time.

This is a Sources Sought Notice to determine small business sources capable of services to Inspect patient mattresses within the facility per this notice under NAICS 561210 (Facilities Support Services). Small business size standard is $19 million. Product Service Code (PSC) is H299 (Equipment and Material Testing - Miscellaneous).

BACKGROUND:

THIS IS A SOURCES SOUGHT NOTICE BEING RELEASED PURSUANT TO FEDERAL ACQUISITION REGULATION (FAR) PART 10: MARKET RESEARCH. This notice is issued solely for informational, market research, and planning purposes only. It does not constitute a solicitation or a promise to issue a solicitation in the future.  This notice does not commit the Federal Government to contract for any service at this time.

Further, the U.S. Department of Veterans Affairs, Network Contracting Office (NCO) 23 is not at this time seeking offers, and will not accept unsolicited offers. 

Respondents are advised that the Federal Government will not pay for any information or administrative costs incurred in response to this notice. All costs associated with responding to this notice will be solely at the responding party’s expense.

Responses to this notice are not offers and cannot be accepted by the Federal Government to form a binding contract.  Although the term “offeror” is used in this notice, your respective organization’s response will be treated as information only and shall not be used as an offer.

OBJECTIVE:

The objective of this notice is to conduct market research to determine if there are Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) sources capable of providing inspection of mattresses within the St. Cloud VA Medical Center. The facility is located at 4801 Veterans Dr, St. Cloud, MN 56303.

DESCRIPTION OF SERVICE:

The Contractor shall provide all labor, transportation, tools, supplies, and any equipment necessary to provide hospital grade mattress inspection services.

The Saint Cloud VA has an average population of 6 patients in an acute care setting, 110 patients in a domiciliary rehabilitation environment and 200 patients in a long-term care setting which would be on varying mattresses.

Average number of mattresses to be inspected annually is approximately 316, quantities may increase or decrease slightly (+/- 5%) due to patient volume.

Mattresses include, but are not limited to Geo Mattress, Comfortrest/Umano, Spann, Hill Rom and Hovermatts.

Contractor personnel will be escorted by VA staff to the designated locations / patient rooms.

Removal of linens will be provided by VA staff.

The contractor shall perform comprehensive inspections of all hospital-grade mattresses within the facility, including the mattress cover and internal core.

The Contractor shall develop and submit to the Government for approval, a written inspection checklist that will be used for on-site mattress inspections, within ten (10) calendar days after contract award. 

Inspection tasks:

• Perform a visual inspection of the mattress cover for any visible signs of damage, such as cuts, pinholes, tears, snags, stains, warping, or cracking.

• Check the zipper to ensure it closes properly and is free of damage.

• Remove the mattress cover (during secondary inspections) to inspect the inner core for any staining or odor, which indicates fluid ingress.

• Conduct a fluid ingress test, such as the use of a black light, or pinless moisture meter.

• Test the mattress's impermeability in accordance with the manufacturer's recommendations.

• Assess mattress support to ensure it continues to provide adequate pressure redistribution for patient safety.

• Structural Integrity: check for sagging, splitting or foam failure. 

The contractor will identify and produce a list/report of all mattresses that failed inspection.

Each failing mattress will be identified on the cover with a strip of blue duct tape.    

PLACES OF PERFORMANCE:

 

St. Cloud VA Medical Center

4801 Veterans Drive

St. Cloud, MN 56303

POTENTIAL SCOPE OF WORK:

See attached Statement of Work (SOW)

POTENTIAL CERTIFICATIONS AND LICENSURE:

See attached Statement of Work (SOW)

SUBMITTAL OF RESPONSES:

Responses shall be sent via electronic mail only by 10:00am Central Daylight Time (CDT), 03/14/2026 to:

Mark Clayburne Jr.

Contracting Specialist

E-mail: Mark.Clayburne@va.gov

Offerors shall submit a capability statement indicating their ability and experience to provide the services cited above; such statement shall also list:

• Name of offeror
• Address of offeror
• DUNS Number of offeror
• Point of contact name, phone number, and e-mail of offeror
• Whether or not vendor is SDVOSB or VOSB; SDVOSB and VOSB will be verified through Vet Biz at https://www.vip.vetbiz.gov.
• Whether or not vendor has General Services Administration (GSA) Federal Supply Schedule (FSS) contract; if so, please provide GSA FSS contract number
• certifications and licensure that its applicable staff holds