INFORMATION TECHNOLOGY ADVISORY AND PROCUREMENT OVERSIGHT ADVISORY SERVICES

Scope of Work (SOW)

Information Technology Advisory and Procurement Oversight Advisory Services
Period of Performance: Date of Award through May 29, 2026 (Estimated 36 working days)

Place of Performance: CDC South Africa, Pretoria (with advisory coverage for Cape Town and Durban operations as needed)

1. Background

CDC South Africa manages a large U.S. Government public health portfolio requiring strong operational controls across IT asset management and procurement oversight. Strengthening internal controls, documentation integrity, and review safeguards remains a priority to enhance compliance, accountability, and audit readiness.

CDC South Africa requires short-term advisory support to conduct targeted assessments and provide structured recommendations and practical tools in the areas of IT asset lifecycle management and procurement oversight.

2. Objective

The objective is to obtain specialized advisory services to:

• Strengthen IT asset lifecycle management controls
• Improve procurement review safeguards and documentation standards
• Provide practical tools, templates, and implementation guidance for leadership consideration

This is a non-personal services engagement.

Scope of work attached

Tenders must be submitted to pretoria_quotations@state.gov  &  kriekjx@state.gov by 25 March 2026. Referance number PR15887879

U.S Government Payment terms:

Note that NO DEPOSIT payments will be authorized.

The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed.  The US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed.  If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price. 

Available Payment methods:

EFT – Payment will be made within 30 calendar days after delivery of goods and/or services AND receipt of invoice, whichever is later.

Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s.  By submitting a quote, you waiver any such requirement.

The attached FAR and DOSAR clauses attached form part of this contract.

• All parties must be registered in System for award management. www.sam.gov. Instructions are attached.
• Please provide your Unique ID once you are registered in SAM.
• Please complete the attached NDAA form and return with the tender.

U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B)

The US Government’s Federal Acquisition Regulation (FAR) has been updated with new clauses and provisions, per the National Defense Authorization Act (NDAA) Section 889(a)(1)(B), that impact the U.S. Government entering new or extending current contracts, purchase orders, task/delivery orders, purchase card orders, petty cash purchases, Blanket Purchase Agreement or any other acquisition method. These newly introduced FAR clauses will have impact on any acquisition made by the U.S. Government no matter the acquisition value.

We kindly request you to read FAR clause 52.204-25 (PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)) carefully and complete the following FAR Provision 52.204-24 (REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)) and 52.204-26 (COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (DEC 2019)) on the enclosed form.

Additional information about covered telecommunication equipment or services you may find in FAR subpart 4.21 on the following internet site: https://www.acquisition.gov/content/part-4-administrative-and-information-matters#id19899A00RSK

There are several terms and phrases in Section 889 with which you must be familiar.  These are described in 52.204.25(a).

Exclusions are described in clause 52.204.25(c). Complete page 1 and tick the applicable boxes on pages 2 and 4.