LIFE AND MEDICAL INSURANCE SERVICES

Dear Prospective Offeror:

The Embassy of the United States of America invites you to submit a proposal for customized Life and Medical Insurance Coverage for locally employed staff of the U.S. Mission to Saudi Arabia (Embassy Riyadh and Consulates General Jeddah and Dhahran).  The Embassy encourages prospective offerors to offer off-shelf plans that meet at least the minimum benefit levels required in this solicitation.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal Digital Video Conference (DVC), and all prospective offerors are invited to attend. See Section L.8 of the attached Request for Proposals (RFP).

Proposals are due by Thursday, April 23, 2026, 17:00 Saudi Arabian Time. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your proposal must be submitted electronically to Riyadhcontracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1.         SF-33

2.         Section B, Pricing Schedule.

3.         Section B, Retention Amounts in B.3 and B.7.

4.         Section K, Representations and Certifications; and

5.         Additional information as required in Section L.

6.         The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;

7.         Proof of SAM Registration

Direct any questions regarding this solicitation to the Contracting Officer by email at RiyadhContracting@state.gov during regular business hours on or before 17:00 Saudi Arabian Time, Sunday, April 5, 2026.

Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov at the time of submitting a proposal.