NATO REQUEST FOR INFORMATION: SOURCE-TO-CONTRACT, CONTRACT LIFECYCLE MANAGEMENT, AND VENDOR MANAGEMENT CAPABILITIES

The NATO Communications and Information Agency (NCIA), in coordination with the NATO Digital Transformation program and relevant NATO entities, is conducting market research to understand market capabilities and gather input on potential Commercial Off-The-Shelf (COTS) solutions to support the acquisition of e-procurement capabilities across Source-to-Contract (S2C), Contract Lifecycle Management (CLM), Vendor Management (VM), and associated cross-cutting platform services.

The downstream finance-facing Procure-to-Pay (P2P) component (i.e., invoice capture, three-way matching, payments, budget control and commitments, and non-PO spend) is treated as an Enterprise Resource Planning (ERP) Tool dependency and is out of scope for this RFI. NCIA welcomes industry feedback on this scoping boundary.

This RFI is issued for planning purposes only and is not a request for bids. It is part of NCIA’s effort to ensure a clear understanding of the marketplace, available capabilities, delivery models, implementation risks, and potential acquisition strategies.

NCIA values your insight and invites you to share relevant corporate capabilities and experience by responding to the enclosed questions (Annex A), providing a Rough Order of Magnitude (Annex B: Part 1), and commenting on the Epic-Outcome Matrix
(Annex B: Part 2).

NCIA requests to receive responses no later than 12:00 hours CET on 07 September 2026.

Do NOT submit your RFI response to the Department of Commerce. Submission instructions and additional details can be found in the RFI (attached).

The NCIA reference for this RFI-CO-424390-PIVOT, and all correspondence concerning this matter should reference this number.

NCIA thanks you in advance for your time and input and looks forward to engaging with you as it shapes this potential acquisition.