NY NATIONAL GUARD CASE MANAGEMENT SUPPORT SERVICES

This is a SOURCES SOUGHT and is for informational/ market research purposes only. THIS IS NOT A REQUEST FOR PROPOSAL, QUATATION OR BID, NOT A SYNOPSIS OF A PROPOSED CONTRACT ACTION UNDER FAR SUBPART 5.2. The purpose of this Sources Sought is to conduct market research to determine if responsible sources exist, to assist in determining the category of Small Business Set-Aside. The proposed North American Industry Classification System (NAICS) Code is 541611, Administrative Management and General Management Consulting Services, which has a corresponding Size Standard of $21.5 million. Seeking highly qualified self-performing qualified vendors and interested parties in any of the following categories: U.S. Small Business Administration (SBA) certified 8(a), SBA certified HUB Zone, SBA certified Service Disabled Veteran-Owned Small Business (SDVOSB), SBA certified Women Owned Small Business (WOSB), and SBA certified Economically Disadvantaged Women Owned Small Business (EDWOSB) sources with current relevant qualification, experience, personnel, and capability of providing Medical and Dental Case Management Services at the NY Army National Guard (NY ARNG), Medical Command (MEDCOM) at Watervliet, NY 12189.

The NY ARNG is seeking sources to provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform and provide Medical and Dental Non-clinical Case Management Support Services in support of Individual Medical Readiness (IMR). Contractors hired under this contract provide administrative support to the State Surgeon, Deputy State Surgeon, Medical Standards Officer (MSO) which aid in the medical decision-making process. In addition, the contractor provides administrative support and general administrative advice to unit Commanders at all levels. Contractors do not make medical decisions as part of this requirement.

This contract requires the contractor to employ/staff the following roles: 

1. Non-Clinical Case Managers

                   a Non-Clinical Dental Case Manager, Non-Clinical Case Management Assistants, and Medical Records Administrators

The overarching goal is to track and monitor clinical care provided by either military or civilian healthcare systems, identify and track deployment limiting conditions, ensure individual Soldiers are compliant with individual medical readiness requirements, process Soldiers for discharge and/or retention consistent with individual clinical care and current DoD standards of medical fitness, verify the deployability of each Soldier in accordance with Combatant Commander (COCOM) requirements, and maximize the deployability of New York Army National Guard (NYARNG) Soldiers at the Mobilization Forces Generation Installation or “MFGI.”

These personnel help the NYARNG Office of the State Surgeon to meet the ever-evolving needs of the government. Department of Defense Instructions (DoDI) 6025.19 establishes aggressive quarterly and annual metric goals for the separate Individual Medical Readiness (IMR) elements and for the overall IMR category of Fully Medically Ready (FMR) soldiers. The ultimate goals are to produce real-time reports based on complete, accurate data. The minimum goal for overall medical readiness is more than 90% of Service members FMR, with the ideal goal being 100%. The New York Army National Guard (NYARNG) Surgeon’s Office requires a highly responsive process whereby the government can quickly obtain needed support and services.

This PWS reflects existing National Guard Bureau policies and regulations.

Response to this Sources Sought notice must be submitted electronically (via email) no later than Friday, January 9th, 2026 at 3:00 pm Eastern Time. Please return the attached Sources Sought Information Request Form with your email response. A contractor’s response to this Sources Sought shall be limited to the Information Request Form and five (5) additional pages of information for past performance or experience which may help in market research for industry capacity and shall include the following information:

1. Statement of interest/capabilities statement shall not exceed five typewritten pages

   1. statement of intent to offer a quote with capabilities.
   2. A completed and signed Sources Sought Information Request Form (attached form)
   3. A listing of previous contracts withing the past three years, both for government and private industry. The type of services provided, the dollar value, contract number, location, and point of contact are to be included.
   4. A brief outline of resources, subcontractors, and key personnel licensed to perform these services in NYS and the type of license they possess that would be used to accomplish the contract.
   5. Email attachements to Contract Specialist Richard.w.powell44.civ@army.mil AND Contracting Officer Melissa.santoro2.civ@army.mil

DISCLAIMER: This notice does not obligate the Government to award a contract. No reimbursement will be made for any costs associated with providing information in response to this Sources Sought or any follow-up information. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualification to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or to provide feedback to respondents with respect to any information submitted. After a review of the responses a solicitation may be published on www.SAM.gov. However, responses to this notice will be considered adequate to a solicitation. All interested parties must be registered in the System for Award Management (SAM) https://www.sam.gov and remain current for the duration of the contract to be eligible for award of a Government contract.

Attachments: Sources Sought Info Req Form and DRAFT Performance Work Statement