RENOVATE COMMON AREAS OF SINGLE SOLDIER UNACCOMPANIED PERSONNEL HOUSING (UPH) FORT HAMILTON

INSTRUCTIONS TO OFFERORS

SOLICITATION NO. W15QKN26QA122

*** THIS REQUIREMENT IS SET-ASIDE 100% FOR SMALL BUSINESS ***

*** THIS REQUIREMENT IS SUBJECT TO THE AVAILABILITY OF FUNDS IN ACCORDANCE WITH FAR 52.232-18 ***

This requirement is being solicited utilizing the procedures set forth in FAR Part 12, Acquisition of Commercial Products and Commercial Services, and FAR Part 36, Construction Contracts.

1. Purpose and Project Estimate:
 

(a) Purpose: The purpose of this solicitation is to procure commercial construction services for the Renovation of Common Areas at the Single Soldier Unaccompanied Personnel Housing (UPH), Building 209, Fort Hamilton, NY, in support of the U.S. Army Garrison Fort Hamilton. The Contractor shall provide all plant, labor, equipment, tools, materials, supervision, and transportation to accomplish the work described in the Statement of Work (SOW) DPW00004-6J.
 

(b) Project Estimate: For strategic planning and bonding capacity verification, the estimated price range for this project is between $100,000 and $250,000.

2. Contract Type, Period of Performance, and Administration Sequence:
 

(a) Contract Type: The Government intends to award a single, Firm-Fixed-Price (FFP) Purchase Order.
 

(b) Period of Performance Definition: To establish a measurable and defensible timeline, the term "90 working days after the Pre-Construction meeting" as stated in Section 5 of the SOW is contractually defined as exactly 120 calendar days from receipt of the Notice to Proceed (NTP). This conversion provides a clear calendar baseline for contractor planning and project scheduling.
 

(c) Execution and Administration Sequence: Contract performance and post-award milestones shall be administered in the following sequence (Award, Bond, NTP, and Pre-Construction Meeting):

1. Contract Award: Purchase Order issued.
2. Bonding: Contractor submits Performance (SF 25) and Payment (SF 25A) Bonds within 10 calendar days of award, in accordance with FAR 52.228-15.
3. Notice to Proceed (NTP): Upon approval of bonds, the Government will issue the written NTP, which officially starts the 120-calendar-day PoP clock.
4. Pre-Construction Conference: The Government will schedule the Pre-Construction Conference to occur within 10 days of the Notice to Proceed.
5. Contractor Delay Mitigation: If the contractor fails to submit acceptable bonds or delays the coordination of post-award timelines, the Government reserves the right to issue the NTP unilaterally to initiate the PoP clock and protect the garrison's project schedule.

3. System for Award Management (SAM):

The Offeror must be registered and active in SAM (https://www.sam.gov/) with no active exclusions to be eligible for award.

4. Additional Instructions:
 

See FAR clause 52.212-1, "Instructions to Offerors - Commercial Products and Commercial Services" and the addendum to this provision herein.

5. Evaluation Criteria:
 

See FAR clause 52.212-2, "Evaluation - Commercial Products and Commercial Services" and the addendum herein. The Government will use the Lowest Price, Technically Acceptable (LPTA) source selection process.

6. Site Visit and Field Verification (Pre-Award "Submittals"):
 

(a) A site visit is highly encouraged. In accordance with Section 3 of SOW DPW00004-6J, which requires that "Onsite inspection shall be performed prior to submittals, to verify measurements and field conditions," the term "submittals" is contractually defined as the submission of pre-award quotes.
 

(b) Offerors are required to verify all physical dimensions, quantities, and building conditions (including the 110 window screens, 160 L.F. of vinyl cove base, and 1,000 VLF of mortar joints) during the scheduled site visit. Submission of a quote constitutes formal acknowledgment that the offeror has verified all measurements. No post-award claims for differing site conditions or dimensional errors will be entertained.

Scheduled Site Visit: 18 June 2026 at 09:00 AM EDT (Eastern Daylight Time)
 

Site Visit Address: Building 209, Fort Hamilton, Brooklyn, NY 11252.

Required Document(s) in order to obtain a visitor's pass: See Attachment 0004 "AIE PASS FORM1"; fill out the required information within the table and submit with your Site Visit request e-mail (including your completed Attachment 0004) at least 48 hours prior to the scheduled site visit date and time to ALL of the following Points of Contact (POCs):

• Drew Cavosi, Construction Control Representative
  Email: drew.m.cavosi.civ@army.mil | Phone: (718) 630-4991

7. Bond Requirements:
 

(a) Bid Guarantee: In accordance with FAR 52.228-1, a Bid Guarantee shall be submitted with your quote. Failure to provide a Bid Guarantee will deem your quote non-compliant and ineligible for award.
 

(b) Performance and Payment Bonds: If the final award value exceeds $150,000, the apparent successful awardee shall furnish a Performance Bond (SF 25) and a Payment Bond (SF 25A) equal to 100% of the contract price within 10 calendar days after award, in accordance with FAR 52.228-15. For awards between $35,000 and $150,000, Alternative Payment Protections shall be provided in accordance with FAR 52.228-13.

8. Questions:
 

Questions regarding this solicitation shall be submitted in writing via e-mail no later than 6.23.2026 to the Contract Specialist, Nelia Shyshak, at nelia.shyshak.civ@army.mil and the Contracting Officer, Edward Sherwood, at Edward.l.sherwood4@army.mil.

9. Completing a Quote for Submittal:
 

(a) Submission Deadline and Method: Quotes are due no later than 6.30.2026. All quotes must be submitted via electronic mail (e-mail) to the Contract Specialist, Nelia Shyshak, at nelia.shyshak.civ@army.mil and the Contracting Officer, Edward Sherwood, at Edward.l.sherwood4@army.mil.
 

(b) Required Documents for Submission:

Submission Volume

Itemized Requirements

Regulatory & SOW Compliance

Volume I: Technical Proposal

Technical Approach & SOW Compliance Affirmation

A brief narrative demonstrating the offeror's technical approach to executing the tasks in SOW DPW00004-6J. To be technically acceptable, the narrative must explicitly: (1) Confirm compliance with FAR 52.219-14 (Limitations on Subcontracting); (2) Certify that refrigerant removal and disposal will be executed by EPA Section 608 certified technicians using certified recovery equipment per SOW Section 2; (3) Confirm the use of exact brand-name items (Bosch heat pumps, Johnsonite vinyl base, Benjamin Moore paint) or request approval for equal products in accordance with FAR 52.211-6 (Brand Name or Equal) by submitting supporting product literature; and (4) Acknowledge and commit to meeting all SOW Section 7 security and training timelines (AT Level I, I WATCH, OPSEC).

Volume II: Price Proposal

Contractor Cost Breakdown (Attachment 0003) & Signed SF 1442

A detailed, itemized cost breakdown including Labor (categories, hourly rates, and hours compliant with the Davis-Bacon Wage Determination in Attachment 0002), Materials, and Equipment. Overhead, G&A, and Profit must be clearly and separately identified. Offerors must also complete and submit the pricing for all CLINs on the solicitation form.

Volume III: Administrative Documents

Bid Guarantee (FAR 52.228-1) & SAM Registration

A completed Bid Guarantee in the amount of 20% of the bid price or $3,000,000, whichever is less, in accordance with FAR 52.228-1 (submitted as a scan of the bid bond). Offeror must have an active SAM registration with no active exclusions.

(c) Failure to provide any information required by these instructions may result in the offeror's quote being determined non-compliant and ineligible for award.

10. Offer Validity:
 

All offers shall remain valid for 120 calendar days from the quote due date.

11. Attachments:

• Attachment 0001 - SOW DPW00004-6J
• Attachment 0002 - Applicable Davis-Bacon Act Wage Determination
• Attachment 0003 - Contractor Cost Breakdown Form
• Attachment 0004 - AIE PASS FORM1