THE US EMBASSY IN PRETORIA, SOUTH AFRICA REQUESTING QUOTES FOR THE MONITORING OF SOCIAL MEDIA SERVICES

The U.S. Embassy in Pretoria, South Africa, is requesting quotes for the following services:

• Social Media Monitoring Services, for a period of 36 months (1x Base Year plus 2 x Option Years).

The quote reference number:  PR15521072

The following documents are attached and need to be signed when submitting your quotations:

• The SCOPE OF WORK.  
• US Government Clauses
• SAM Registration Presentation.  If you wish to quote for this opportunity, kindly please be advised that you will need to register with SAM.gov and provide proof that you are in the process of registering or that you already have registered with SAM.  Instructions for the registration process is attached

Quotations:

Firm fixed pricing is to be quoted.

Quotes to be completed on a company letterhead, indicating the company’s address, contact details and name and email of the contact person.

No alterations or pricing changes will be accepted after the Quotation deadline.

Please quote in South African Rand (ZAR)

Closing date and time for receiving quotes is COB:  August 25, 2025.  Kindly be advised that NO late quotes will be accepted. 

Quotes must be sent via email to:  Pretoria_contracting_office-dl@state.gov - pretoria_contracting_office-dl@state.gov

U.S. Embassy Payment terms:

• Note that NO DEPOSIT payments will be authorized.
• The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed.  The US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed.  If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price. 
• EFT – Payment will be made within 30 calendar days after delivery of services AND receipt of invoice, whichever is later.

The successful offeror will be required to:

1. Will have to provide proof of an active registration on www.sam.gov  (Please refer to the attached guidance).

U.S Embassy payment terms:

• The U.S Embassy issues only fixed priced contracts and advance payments and deposits are not authorized.  Payment will be made via EFT into the company’s bank account, 30 days AFTER the work has been completed AND a proper invoice has been received by our payments office, whichever is later.
• As a Diplomatic Mission, we represent the U.S. Government and are unable to sign any contracts, credit applications and T’s & C’s.
• By submitting an offer, you are agreeing to waive any terms that may be in contrast to the above.

SAM REGISTRATION:

Your proof of active SAM registration must be included with your submission.

Offerors who are not yet registered, must do so prior to the contract being awarded.

Please note that your invoice will not be paid until your SAM registration reflects as “active”.

FAR and DOSAR Clauses:

The attached FAR and DOSAR clauses form part of this contract.