USCGC ELM REDUCTION GEAR INSPECTION

NOTICE OF INTENT TO SOLE SOURCE 70Z08526Q0002323

The Department of Homeland Security {DHS}, United States Coast Guard {USCG} Surface Forces Logistics Center {SFLC}, located at 1 Eagle Road Bldg. 55, Alameda CA 94501 is issuing this Notice of Intent {NOI} to inform industry contractors of the Government's intent to Award a Sole Source Firm Fixed Price {FFP} Contract IAW Federal Acquisition Regulation {FAR} Part 12 and 13 procedures.

The intended Contractor PHILAELPHIA GEAR., located at 12935 Imperial HWY Santa Fe Springs, CA 90670 United States.

USCG SFLC requires: CGC ELM Reduction gear inspection.

This procurement is being conducted using commercial item procedures pursuant to Federal Acquisition Regulation {FAR} Part 12 and FAR Part 13, specifically FAR 13.106-1{b}{1}, allowing the Contracting Officer

{KO} to solicit from one source.

The North American Industry Classification System {NAICS} for this requirement is 336611 - Ship Building and Repairing. The Product of Service Code for this requirement is J020. This will not be a small business under the Small Business Administration {SBA} size standard for this sector.

This notice of intent is neither a formal solicitation nor a request for competitive proposals. No solicitation document is available, and telephone requests will not be honored. No award will be made on the basis of unsolicited quotations or offers received in response to this notice. Any response to this notice must show clear, compelling and convincing evidence that competition will be advantageous to

the Government. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct competitive procurement. A determination by the Government not to complete this action based on this notice is solely within the discretion of the Government.

All inquiries and concerns must be addressed in writing via e-mail to Ms. Oneal at donna.j.oneal@uscg.mil with the following information referenced in the subject line, Solicitation 70Z08526Q0002323. A determination by the Government not to complete this proposed procurement based on the responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct competitive procurement. All interested parties who are responsible, certified, and capable may identify their interest and may submit an offer or quotation which shall be considered by the agency no later than 8:00 AM Pacific Time

{PST} on JAN 30, 2026, to Ms. Oneal at donna.j.oneal@uscg.mil

The interested parties bear full responsibility to ensure complete transmission and timely receipt.

Reduction Gear Tech Services

USCGC ELM (WLB 204)

Inadequate Generator Pinion Flow from Spray Nozzle Repair

1. Background, Problem Statement:
   1.  Main Reduction Gear (MRG) Info:

MFR ID 96-DHCMGH-CP

B Class Model Gear Unit Reduction: NSN 3020-XF-C11-6019

Input RPM 900 Output RPM 254

Gear ration 3.541:1

1. 1. Background:

CGC Elm, completed an inspection of the LO System Flow from visible spray nozzles. After recent MRG failures the USCG is trying to identify any LO flow problems that can exacerbate the MRG aging issue prior to each Cutter’s scheduled future “Major Overhauls”. ELM, reported after their inspection:

1. Poor flow and excessive aeration from spray nozzles. 

1. 1. Problem Statement:

1. Clear any blockage and restore normal spray patterns at/from spray nozzles. 

1. Tasking: 

2.1 All Tasking is Performance Based.  USCG realizes that it does not make sense to instruct the OEM on how to perform work and repairs on their equipment.  Rather it is better to identify the problem/deficiency and identify the required end result desired to correct.

1. 1. Inspect all other teeth.  Blue check contact.

1. 1. 1. Set up a cleanliness boundary, to prevent any generated debris from entering the Internal gear box.

1. 1. 1. Inspect all other teeth for damage or abnormal condition.  Report and document any additional damage.  Similar repairs are to be performed but if additional time is required USCG/Contractor will negotiate prior to that additional repair commencing.

1. 1. 1. Perform tooth contact inspection (blue checks).

1. 1. Restore Generator Pinion spray nozzles to normal spray pattern/flow with acceptable amounts of aeration.

1. 1. 1. Restore normal nozzle flow by any combination of escalating level of effort OEM methods.  It is contemplated that any/all may be required:

1. 1. 1. 1. Attempt to blow out with air.

1. 1. 1. 1. Attempt to inject pressurized oil into spray bar external fitting.

1. 1. 1. 1. Force more LO pump flow (GPM) into subject nozzles, by capping off (temporarily) other flows/hosses)

1. 1. 1. 1. Ensure flow is balanced and nozzles are indeed blocked and not being starved of their required GPM by an unbalanced LO flow distribution.

1. 1. 1. 1. Remove Gen Pinion Upper Housing Cover to directly access nozzles.  Then either clean/unblock directly the existing or renew.  Contactor shall travel to work cite, with contingency replacement nozzles in the event they are required.

1. 1. 1. 1. Contractor shall have onsite a minimum of 03 replacement spray nozzles Part: 35000-0608 in the event nozzles need to be replaced.

1. 1. 1. 1. Ensure oil level dipstick is proper length with proper markings.

1. 1. 1. 1.   Below is procedure used previously to remove cover.  USCG Cutter crew will assist OEM Tech Rep as required in this evolution.

1. 1. 1. 1. PROCEDURE TO REMOVE UPPER COVER

Remove Upper Generator Pinion Housing Cover Half to Access and clean Spray Nozzles Inside.

1. See Tech Pub Para 6.7.13 Turning Gear/Generator PTO Pinion Cover. (pages attached)

2. Following 6.7.13 as augmented by this SOW remove the Generator PTO Pinion Cover.

2.1. Disconnect Lube Oil Hoses. Cap/bag disconnected hose ends to prevent contamination.

2.2. Remove Breather Cap.

2.3. Remove Magnetic Pick-up Assemblies. Preserve/safeguard for reassembly.

2.4. Remove thru-cap (#108) at PTO end.

2.5. Disassemble the turning gear end as required to free cover and lift. Although TP says “Remove turning gear assembly and generator coupling” it may not be necessary just to remove upper cover of this SOW.

2.6. Remove all hold down fasteners.

2.7. Prepare cover for rigging.

2.8. As Soon as possible cover/close with suitable CLEAN heavy duty covering the Reduction Gear opening to prevent any debris or foreign object entry. Maintain boundary protection until cover is reinstalled.

2.9. Rig to landing area where cover internals can be hand cleaned, and spray nozzles removed/cleaned/and inspected.

2.10. In concurrence with Cutter’s EO that work is completed, rig the cover back into position.

2.11. Reconnect and torque all fasteners and remove items.

2.12. Torque values can be found in MPC WLB-225 M-A-16012 “MAIN REDUCTION GEAR (MRG) EXTERNAL HOUSING AND HOLD DOWN BOLTS INSP/CHK”.

2.13. Retorque the disturbed MRG pinion cover hold-down bolts after 50 hours of operation.

1. 1.  Inspect all other teeth.  Blue check contact.

1. Provide written final report of the Tech Rep Visit

1. 1. Provide final report of the Tech Rep visit.  Include noteworthy findings and discussion on events, documentation of final results, and any lesson learned for similar repairs to other WLBs.

1. Delivery

The CTR will travel to and perform work on board

CGC ELM (WLB-204)

Base Tongue Point, 37573

Hwy 30. Astoria, Or. 97103

PERIOD of Performance 

The period of performance for this contract will be up to 7 days on site 8-hour days period during an agreed upon time between 23 Mar 2026 – 30 Mar 26

1. PLACE OF PERFORMANCE & POC’s

The primary place of performance will be onboard:

CGC ELM (WLB-204)

Base Tongue Point, 37573

Hwy 30. Astoria, Or. 97103

1. 1. GOVERNMENT FURNISHED RESOURCES

Technicians to support chain falling, lifting, interference removal and assistance with L/O analysis.

1. 1. Security Requirement

Provide name of technician to crew prior to arrival and good contact information. 

1. 1.  Point of Contact:

Any cutter site visits will be coordinated through the cutter POC.

Steven J. Reyes, CWO2 (EO)

CGC ELM (WLB-204)

Base Tongue Point, 37573

Hwy 30. Astoria, Or. 97103

POC: (808) 397-0851

6.2 Off site coordination: CWO Nathan Kirchner

Work Cell: (216) 577-1230

Email: Nathan.P.Kirchner@uscg.mil