Active SLED Opportunity · OREGON · WASHINGTON COUNTY
AI Summary
Washington County, Oregon seeks bids for manufacturing, storing, and delivering a precast reinforced concrete box culvert for Schmeltzer Road. The project includes shop assembly for inspection and coordination of delivery with the roadway contractor. Bids are due May 6, 2026, with delivery required before August 3, 2026. Estimated contract value is $200,000.
The work to be done under this contract consists of the following in Washington County:
The bidder shall be familiar with all Federal, State, County and /or City laws and regulations, which in any manner affect those engaged or employed in the work or the materials or equipment used or which in any way affect the conduct of the work, and no pleas of misunderstanding will be considered on account of ignorance thereof. If the bidder discovers any provision in the specifications or project information, plans or contract documents that is contrary to or inconsistent with any law or regulations, they shall report it to Washington County in writing via the County’s e-Procurement portal .
All work performed by the contractor shall be in compliance with all Federal, State, County and local laws, regulations and ordinances. Unless otherwise specified, the contractor shall be responsible for applying for applicable permits and licenses.
A mandatory Pre-Bid Conference with project walk through will be held at NO VALUE NO VALUEat NO VALUEAttendance is required in order to submit a bid packet.
An informational Pre-Bid Conference with project walk through will be held at NO VALUE, NO VALUE at NO VALUE. Attendance is not required in order to submit a bid packet.
Contractor shall use recycled and recyclable products to the maximum extent economically feasible during the performance of the contract.
The County prefers materials or supplies manufactured from recycled materials if the recycled product is available, and it meets the requirements set forth in the Specifications.
The County supposes and encourages the use of sustainable products by the Contractor. To contribute to a clean environment for present and future generations, Contractor shall utilize sustainable products to the maximum extent feasible during the performance of the Contract. Products and practices utilized by the Contractor shall be based upon long-term environmental impact, social costs, and operations costs.
WASHINGTON COUNTY, OREGON INVITATION TO BID
No. 2026.042-ITB 100821 - Precast Segmental Reinforced Concrete Box Culvert for Schmeltzer Road
The Invitation to Bid (“ITB”) documents will be available at www.WashCoPurch.com/biz
Bidders are responsible for checking the site for any addenda to the ITB documents before submitting their bids to the site.
Bids are due no later than 2:00 pm on Wednesday, May 6, 2026 late bids are unable to be entered.
The estimated expense for this contract will be $200,000.
Bids must contain a statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120(1)(b).
The County may reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all bids upon a finding of the County it is in the public interest to do so.
Washington County reserves the right to reject any and all bids and to waive any and all informalities in the best interest of the County.
Bidders are solely responsible for ensuring receipt of their bid and by the Procurement Division, including but not limited to successfully uploaded documents.
Bidders must conform to the requirements of these bid documents and all related, applicable laws.
The County does not intend to pre-qualify any bidders for this project. All bids submitted for this project will be considered provided that they meet the criteria set forth in the bid documents with respect to submission in a timely manner, bonding, and all other applicable requirements.
Dated this 20 day of April, 2026
Danielle Howard
Procurement Analyst II
(503) 846-8757
Posted to: Monday, April 20, 2026 Oregon Buys
Bids will be submitted electronically prior to the Bid Closing of 2:00 pm, Wednesday, May 6, 2026 on the County’s electronic bidding system at www.WashCoPurch.com/biz. Bids will be opened at 4:00 PM . Bids will not be accepted after the designated time and date, per the official bid clock within the County's Procurement Portal. Bids will be available for public inspection following the bid opening.
Bids will be submitted electronically prior to the Bid Closing of 2:00 pm, Wednesday, May 6, 2026 on the County’s electronic bidding system at www.WashCoPurch.com/biz. Bids will be opened at 4:00 PM . Bids will not be accepted after the designated time and date, per the official bid clock within the County's Procurement Portal. Bids will be available for public inspection following the bid opening.
The following instructions, terms and conditions apply to all bids or other such offers to provide construction services, services, or goods to Washington County.
The work to be done under this contract consists of the following in Washington County:
Washington County is seeking the services of a qualified vendor to deliver the goods being solicited based on the requirements in this Scope of Work and in accordance with the following:
Attachment B – Schmeltzer Plans
The order of precedence of documents is as follows:
Bids will be submitted electronically prior to the Bid Closing of 2:00 pm, Wednesday, May 6, 2026 on the County’s electronic bidding system at www.WashCoPurch.com/biz. Bids will be opened immediately following the Bid Closing . Bids will not be accepted after the designated time and date, per the official bid clock within the County's Procurement Portal. Bids will be available for public inspection following the bid opening.
Bids will be submitted electronically prior to the Bid Closing of 2:00 pm, Wednesday, May 6, 2026 on the County’s electronic bidding system at www.WashCoPurch.com/biz. Bids will be opened immediately following the Bid Closing . Bids will not be accepted after the designated time and date, per the official bid clock within the Procurement Portal. Bids will be available for public inspection following the bid opening.
Documents obtained from sources (such as directly from other bidders) other than www.WashCoPurch.com/biz are not valid solicitation documents. It is the bidder’s responsibility to insure they are listed as an interested party on the County's Procurement Portal website for a particular project in order to receive notification of all addenda as well as additional relevant information.
Bids will be submitted electronically prior to the Bid Closing of 2:00 pm, Wednesday, May 6, 2026 on the County’s electronic bidding system at www.WashCoPurch.com/biz. Bids will be opened immediately following the Bid Closing . Bids will not be accepted after the designated time and date, per the official bid clock within the County's Procurement Portal. Bids will be available for public inspection following the bid opening.
Bids will be submitted electronically prior to the Bid Closing of 2:00 pm, Wednesday, May 6, 2026 on the County’s electronic bidding system at www.WashCoPurch.com/biz. Bids will be opened immediately following the Bid Closing . Bids will not be accepted after the designated time and date, per the official bid clock within the County's Procurement Portal. Bids will be available for public inspection following the bid opening.
Materials - Store materials at manufacturing site until the agreed upon shipping date.
Delivery Date of Materials – The anticipated delivery date for the materials is between August 3, 2026 and September 1, 2026. The actual delivery dates and rate of delivery will be determined by the County’s roadway contractor who will be selected in the summer 2026.
The culvert must be ready for delivery by the following dates with potential storage at the manufacturing site through September 30, 2026:
Project Work Schedule – Provide a work schedule showing anticipated fabrication and delivery of materials. The initial schedule shall be submitted within 14 days of Notice to Proceed and updated as required by the County.
All items must have a price or percentage in order to be seen as responsive. The County considers a line marked as $0 to be the price bid for that line item. If there is a NO BID column then choosing that option is acceptable.
The bidder further agrees to the following:
The County expressly reserves the following rights:
Acceptance of an offer is subject to budget approval and budgetary constraints as determined by the County.
This record drawing (also referred to as As Builts) has been prepared, in part, based upon information furnished by others. While this information is believed to be reliable, Washington County and its Architects/Engineers assume no responsibility for the accuracy of this record drawing or for any errors or omissions that may have been incorporated into it as a result of incorrect information provided or subsequent changes to the building that were not captured. Those relying on this record document are advised to obtain independent verification of its accuracy.
Qualifications of bidders may be evaluated when determining the award. Bidders may be required to produce acceptable personal, business, and credit references and completed examples of previous work of a similar nature.
The County reserves the right to investigate references and to consider the past performance of any bidder with respect to its successful performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of services on schedule, and its lawful payment of employees and workers whether or not specifically listed by the bidder.
Delivery: Any protest of the specifications must be delivered to the County in writing no later than seven (7) calendar days prior to the bid closing date, a postmark is not sufficient, as follows:
Specification Protest Bid #:2026.042-ITB
Washington County Procurement Division ATTN: Procurement Manager
155 North First Avenue, Suite 270 MS 28
Hillsboro, Oregon 97124-3072
A Notice of Intent to Award will be posted on the www.WashCoPurch.com/biz web site at least seven (7) days before the award of the contract.
It is the responsibility of the bidder to submit electronic bids before the deadline date and time approaches as posted on the County's Procurement Portal.
Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.
A completed bid file for each project will be available, by appointment only, for public inspection at the Washington County Procurement Division Office.
The County has decided that the requirement of Bid Guaranty Form and Bid Bond will be waived for this project.
If the bid document includes a schedule of unit prices for labor and materials or other items to establish a cost basis for unforeseen contract changes, Washington County reserves the right to reject, without impairing the balance of the bid, any or all such predetermined unit prices, and negotiate such unit prices during the term of the award.
It is understood that the specifications and other contract documents do not purport to control the method of performing the work, but only the requirements as to the nature of the completed work. The contractor assumes the entire responsibility for the method of performing the work. Suggestions as to the method included in the contract documents shall be deemed advisory only and the feasibility of such methods, or the lack thereof, shall not affect the contractor's liability, or status as an independent contractor under this contract.
+1 971-337-3439 United States, Portland (Toll)
Conference ID: 522 346 32#
Contractor shall perform all services required by this contract within the time specified. Contractor shall provide all services in accordance with the highest industry standard prevalent in the industry or business most closely related to the construction industry. Unless the means or methods of performing a task are specified elsewhere in the contract, contractor shall employ methods that are generally accepted and used by the industry. Any performance that is found unacceptable will be documented and the contractor will be given written notice to correct the problem within a specified period. If the problem continues beyond the specified period the contractor may be found in breach of this contract, and the contract may be terminated.
In the event of nonperformance under the resulting contract the County will have the right to obtain from other sources such equipment, supplies, and/or services as may be required to fulfill the contract. It is agreed that the difference in cost, if any, for said equipment, supplies and/or services shall be borne by the contractor awarded this contract.
Contractor agrees to repair any failures due to inferior workmanship and/or materials without additional expense to the County.
The Contractor agrees that work under this contract shall be completed in accordance with the specified contract time. In the event Contractor fails to complete work within the time as herein mentioned, or in the extended time agreed upon, liquidated damage shall be Liquidated Damages Cost.
Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation in www.WashCoPurch.com/biz.
During the performance of this contract, the Contractor is required to comply with the conditions of the Federal Occupational Safety and Health Act of 1972 (OSHA) and the standards and regulations issued there under. The bidder shall further agree to hold the County, its employees, agents, commissioners, and assigns harmless and free from liability for failure to comply with said standards and regulations by the bidder. It shall be the sole responsibility of the bidder to remain familiar with said standards and regulations and maintain their enforcement.
The County reserves the right to award this bid based on the following:
Lowest responsive, responsible bidder.
The Contractor agrees to protect the County against all claims for patent or franchise infringement arising from the purchase, installation, or use of the material(s) or service(s) ordered from this solicitation, and to assume all expense and damage arising from such claims.
Work to be performed under this contract must be completed by August 3, 2026 or the specified number of days from the date the Notice to Proceed is received by the contractor, and, subject to authorized adjustments, Substantial Completion of the Work shall be achieved within the time frame indicated in the construction schedule as submitted by the successful contractor.
Contractor shall make all purchases in its own name and not in any way attempt to bind the County in Contractor’s contractual agreements. Delivery of goods to County facilities will be at contractor’s own risk and expense.
The contractor shall designate one or more person(s) as the contact person for this contract. The contractor should provide to the County the names, addresses and telephone numbers of such person(s) and shall keep this information current at all times.
The provisions of Oregon Revised Statutes 279C.500 through 279C.870, Public Contracts, as applicable are incorporated herein by reference. Any bidder accepting a purchase order from the County and/or executing a contract with the County for the delivery of materials and/or services agrees to comply with said provisions.
While at any County site, all Contractor personnel must wear a uniform with company identification, including company logo, visible to all other personnel in the area. Contractor personnel must maintain a clean and professional appearance at all times while at a County site.
All invoices will have the name of the County employee who requested the service, PO number, building location. In the case of scheduled maintenance, a County employee will be contacted at least 1-week prior to the scheduled service and that County employee’s name will be on the invoice. All labor hours will be itemized on the invoice with the quantity of hours, the hourly rate, and the total dollar amount. In the case of more than one hourly rate, all hourly rates will be itemized. When applicable, all materials will be itemized with the amount of each item, the cost of each item and the total cost for each item used. All invoices will have the County Facility Maintenance work order number associated with the service. The contractor will get this work order number from the county employee who requests the service to be performed. This requirement will apply to scheduled maintenance and call out maintenance or repair.
By electronically submitting this response the Supplier attests and certifies that:
1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Suppliers's representative authorized to contractually bind the Supplier.
2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.
3. Respondent agrees that the action of electronically submitting its response constitutes:
a. an electronic signature on the responses, generally,
b. an agreement to conduct business electronically,
c. an electronic signature on any form or section specifically calling for a signature, and
d. an affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or acknowledgement.
Did you read through and confirm that you met all of the Solicitation requirements?
Contractor confirms the culvert will be ready for delivery prior to the August 3rd, 2026 deadline.
The Bidder is a resident as defined in ORS 279A.120*?
*ORS 279A.120(1)(b) – Resident bidder means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the vendor is a resident vendor . Nonresident vendor shall comply with the provisions of ORS 279A.120(3).
If there are questions regarding your response to this solicitation list the name, email and phone number for the person to contact.
By submission of a response does the bidder attest that they have carefully examined the Special Instructions, Project/Specification Information, General Instructions and all other related material and information, and agrees to comply with the terms set forth in those documents and to furnish the services described at the rates bid?
Does the bidder further agrees that this offer will remain in effect at the rates bid for a period of not less than 180 calendar days from the date that bids are due and that this offer may not be withdrawn or modified during that time?
The bidder hereby certifies that this bid is genuine and that it has not entered into collusion with any other vendor(s) or any other person(s).
The bidder hereby certifies that it has not discriminated and will not discriminate against any minority, women or emerging small business enterprise or against a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontract per ORS 279A.110.
The bidder hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318. Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.
Please enter your regular business hours
Enter your registry number without dashes or spaces. If you are not currently registered enter N/A. If you are the successful bidder you will be required to register with the Secretary of State in order to contract with the County, per OAR 125-246-0330.
If you are the successful bidder for this project, you will be required to fill out and submit all documents listed under Exhibits. Please confirm that you understand this requirement.
Will the bidder extend pricing and terms to other public agencies? (there is no penalty for not agreeing to extend pricing)
Bidder accepts and agrees to pay liquidated damages in the event of failure to complete the work on time.
1. Supplier hereby proposes to furnish equipment or services that meets or exceeds the minimum specifications provided in the Solicitation Documents. Furthermore, I agree to abide by all conditions of the solicitation and resulting contract.
2. Supplier acknowledges award of a contract or purchase may be contingent upon a determination by the County that the Supplier has the capacity and capability to successfully deliver the required equipment or services.
Upload any alterations requested to Washington County's contract standard terms and conditions per the Form of Contract article of the Terms and Conditions Section.
How did you find this solicitation?
Is this purchase strictly for goods?
Please enter the release date for this project using the following format:
XX day of Month, 20XX
Which publication(s) will you be using for this project?
*If using more than one, please separate with a comma.
What is the estimated expense for this project? Please use the following format:
$xx,xxx - $xx,xxx OR $xx,xxx
Is there a set time frame for this to be complete?
What is the substantial completion time frame for this project?
Will this project be completed exclusively after hours?
Will there be a pre-bid conference for this project? If yes, please be sure to update the Time Line.
Is the Pre-Bid Conference Mandatory in order to submit a bid?
Will this project require a bid bond?
Will you allow substitution requests for this project?
If this project isn't completed on time will the County incur monetary damages that need to be paid by the contractor?
What will be the cost of the liquidated damages?
Will we require background check for the contractor?
Unless authorized by the Board a contract cannot exceed five years, but there are various ways that contracts can be set up. Please choose your preference. Options 2 - 3 will require amendments to extend the contract at the designated times.
What is the substantial completion time frame for this project?
Q (weld plates): Are weld plates required on this one, typically they have not been and adds cost and schedule burden. How fast will approvals be made after receipt of submittals? you have a very aggressive schedule.
A: Weld plates are not required. Submittals will be reviewed within 72 hours (excluding weekends and holidays).
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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