18W Trail Project

The City of Reading (City) is seeking bid/proposals to install a bicycle safety trail within the existing grass medians along East Wyomissing Blvd. and Hancock Blvd, between Kenhorst Blvd. and Lancaster Avenue (SR 222), within the City of Reading, for the City’s Public Works Department as further detailed throughout this IFB inclusive of all tasks, deliverables and/or products required herein. If the City makes an award in connection with the bid/proposal, Attachment S “Contract” and all terms and conditions of this IFB as well as all documents incorporated therein shall form the entire agreement between the City and the successful Bidder.

Background

N/A

Project Details

• Reference ID: 2026-IFB-065
• Department: Public Works
• Department Head: Kyle Zeiber (Public Works Director)

Important Dates

• Questions Due: 2026-06-15T18:00:00.000Z
• Answers Posted By: 2026-06-18T18:00:00.000Z

Evaluation Criteria

• Bid Submission —

  a.  An electronic bid, inclusive of all requested information and supporting documents, shall be submitted via OpenGov at https://procurement.opengov.com/portal/reading for 18th Ward Trail Project. Bids shall be received until 2:00 P.M., prevailing time on Wednesday, June 24, 2026.

  b.  Specifications and Bid Forms for the above work can be obtained on the OpenGov website https://procurement.opengov.com/portal/reading

  c. Each bid shall be accompanied by bid surety, when applicable in the amount of ten percent (10%) of the bid.  A certified check or bid bond will be accepted.

  d.  The City of Reading reserves the right to accept or reject any and all bid, and to accept or reject any part of a bid that may not be in the best interest of the public as determined by the City.

  e.  Bids received after the time specified will not be considered.

  f. The City of Reading shall provide public notification of this bid request through advertisement in the Reading Eagle and other media outlets it finds appropriate.

  g. The bidder shall submit the requested information in a complete and concise manner within the page limitations discussed.

  h. Bids are to be prepared simply, providing a straightforward and concise description of the successful Contractor’s: person’s, or subcontractor’s capabilities to satisfy the requirements of this bid.  Emphasis should be on completeness and clarity of content.

  i. If erasures or other changes appear in the bid/proposal, each erasure or change must be initialed by the person signing the submittal.

  j. Ownership of all data, material, and documentation originated and prepared for the City pursuant to the IFB shall belong exclusively to the City and be subject to public inspection in accordance with the Freedom of Information Act and Pennsylvania Right to Know Act. Trade secrets or proprietary information submitted shall not be subject to the public disclosure; however, the Contractor must invoke this protection in writing.  The proprietary or trade secret material submitted must be identified. The classification of an entire proposal, line-item prices and/or total bid prices as proprietary or trade secret is not acceptable and will result in rejection and return of bid.

  k.  To be considered, the bid must be submitted in accordance with all requirements set forth in this IFB.

  l.  The following attachments are included herein and shall be submitted with the bid proposal:

  • Bid Bond Form
  • Non-Collusion Affidavit
  • Certificate of Acknowledgement of receipt of addendum (if applicable)
  • Certification of Non-Segregated Facilities
  • Contractor's Statement for Public Disclosure
  • Provider's certification of Non-Indebtedness
  • Indemnity Agreement & Hold Harmless
  • Statement Accepting Provisions of Worker' Compensation Act
  • Statement of Bidders' Qualifications
  • Resolution and Statement Regarding Manufacture of Cement
  • Equal Opportunity and Section 3 Questionnaire 
  • Proposal
  • Build American, Buy America Act

   

• Scope of Work —

  East Wyomissing and Hancock Boulevard (Kenhorst Boulevard to Lancaster Ave SR 222) - Grade limits of grass median to indicated elevation and install the following in accordance with the Plan:

  • Subbase 6” Depth (No.2A);
  • Superpave Asphalt Mixture Design, Wearing Course, PG 64S-22 0.3 to <3 million ESALs, 9.5mm Mix, 1 1/2" Depth, SRL-L;
  • Remove and rebuild curb line around each median nose, including the depressed curb in front of the trail and transition to full height 8” curb, from Kenhorst Boulevard to Lancaster Avenue as shown on the plans with plain cement concrete curb, 8” height.
  • Rebuild pavement sections around the curb replacement in accordance with item 4630-0045 plain cement concrete curb, 8” height, including removal of existing curb and pavement restoration.
  • Install proposed pavement markings between each median and on the bicycle paths.
    Construct concrete sidewalk, curb, and curb ramps as shown on the plans.
• Notice to Bidders —

  The City of Reading will receive sealed bids/proposals via the city's eProcurement Portal until 2:00 pm, prevailing time on Wednesday, June 24, 2026 for the 18W Trail Project for the City of Reading, Pennsylvania, as per the specifications.

  Each proposal shall be accompanied by bid surety in the amount of ten percent (10%) of the proposal. A certified check or bid bond will be accepted.

  The City of Reading reserves the right to accept or reject any and all bids, and to accept or reject any part of a bid, as may be in the public interest.

• Pre-Bid/Proposal Meeting —

  N/A

• Insurance —

  Each bid shall be accompanied by a COI providing the coverages and limits outlined herein.

  The successful Bidder shall assume and be liable for all blame and loss of whatsoever nature by reason of neglect or violation of any Federal, State, County or Local laws, regulations, or ordinances; the Bidder shall indemnify and hold harmless the City of Reading from all suits or actions at law of any kind whatsoever in connection with this work and shall if required by the City, produce evidence of settlement of any such action before final payment shall be made by the City.  The selected Bidder shall protect the City, its agents, and employees, from any litigation involved in this contracted work.  The Contractor’s Liability Insurance Certificate shall include the hold harmless clause and shall be filed with the City of Reading.  All subcontractors must also furnish copies of their liability insurance certificates to the City.  No subcontractor will be allowed to perform any work under this contract by the City unless such certificates are submitted to and approved by the City beforehand.

  1. General Liability – for bodily injury and property damage – including any liability normally covered by a general liability policy with limits of not less than $1,000,000 per occurrence and $2,000,000 in the annual aggregate.
  2. Business Automobile Liability – For owned, non-owned, leased and hired vehicles with a combined single limit of not less than $1,000,000 for bodily injury and property damage.
  3. Umbrella/Excess Liability – with limits of not less than $5,000,000 per occurrence and $5,000,000 aggregate following from underlying liability coverage.
  4. Workers’ Compensation – Statutory limits in each state in which Service Provider is required to provide Worker’s Compensation coverage including “All States” and “Voluntary Compensation” endorsement, and a Waiver of Subrogation endorsement in favor of the City.
  5. Employer’s Liability – with limits of not less than $100,000 Accident – Each Accident, $100,000 Disease – Each Employee; and $500,000 Disease – Policy Limit.
  6. Pollution Liability – in minimum amounts of $1,000,000 per claim and $1,000,000 aggregate. 

  Prior to commencement of the performance of the Agreement, Contractor shall furnish to the City a certificate of insurance evidencing all required coverage in at least the limits required herein, naming the City of Reading, its elected officials, agents, and employees as Additional Insured for “ongoing operations” and “products and completed operations” for a period of three years after final payment under the Commercial General Liability Coverage. Coverage should be provided by ISO Endorsements CG20 10 04 13 and CG2037 04 13 or their equivalent. Contractor’s Commercial General Liability, Automobile Liability, and Umbrella/Excess Policy shall be Primary to and will not require contribution from any other insurance under which the Additional Insured is a Named Insured. To the fullest extent permitted by applicable state law, all policies shall contain a Waiver of Subrogation Clause. The Certificate shall note the project and provide that no policies may be cancelled without thirty (30) days advance written notice to the City. Such certificate shall be issued to: City of Reading, Attn: Risk and Safety Coordinator, 815 Washington Street, Reading, PA 19601. All insurance policies shall be in effect with companies holding an A.M. Best rating of “A-“ or better or financial rating of IX or better with the A.M. Best’s Company Key Rating, Guide Latest Edition and shall be licensed or authorized to do business in the Commonwealth of Pennsylvania. Such companies shall also be acceptable to the City. Said policies shall remain in full force and effect until the expiration of the terms of the contract or until completion of all duties to be performed hereunder by the Bidder, whichever shall occur later.

  The Awarded Bidder(s) is required to submit a current COI each year during the term of the contract.

• Functional Requirements —

  Utility Coordination: Three (3) working days prior to excavation, the Contractor must contact the PA One Call system, Inc. (1-800-242-1776) to obtain construction serial numbers for each of these project locations, which shall be provided to the City. All Contractors and other persons are cautioned to comply with the requirements of PA Act 287 of 1974 as amended by Act 121 of 2008. Each individual must verify location and depth of all underground utilities and facilities before starting work. The contractor shall coordinate with the appropriate utility company contact persons. All manholes and valve boxes within the project area shall be adjusted to grade by the contractor, if required. If utility conflicts are encountered during construction, the contractor shall immediately inform the engineer and make arrangements for the relocation of the necessary utilities at no cost to the City. Bidders shall determine the number of utility adjustments required and coordinate all work directly with the appropriate utility owner.
  
  Property Owner Coordination: The Contractor shall provide a secure safety barrier to prevent unauthorized pedestrian and vehicle access into the construction zone at all times. The Contractor is liable for all damages (property, bodily, etc.) that occur within the construction zone for the duration of the project.
  The contractor is responsible for securing any storage areas. If the project limits do not allow for the storage on the roadway, the contractor will need to coordinate with the adjacent property owners.
  
  Other Coordination: The Contractor shall coordinate with the Reading Parking Authority to obtain all permits and pay all fees associated with the installation of “No-Parking” signs at each project location, as necessary, to complete the scope of work. The contractor shall also provide 2-week advance notification to Berks Area Regional Transportation Authority and coordinate the construction schedule with the Authority.
  All work must be performed Monday through Friday between the hours of 7AM and 10PM.
  The successful bidder shall be responsible for supplying all material and equipment for the completion of the work described.
  All materials workmanship and construction methods must meet the requirements of the Commonwealth of Pennsylvania Department of Transportation (PennDOT) Publication 408 Specifications, latest edition.

  The bidder shall visit the project location and base the bid on existing conditions to fully familiarize themselves with the Scope of the Work. Bidders shall assume full responsibility for all charges and costs resulting from their failure to verify conditions affecting the work

  The successful bidder shall replace all disturbed or damaged signalized intersection loop detectors in-kind, as necessary.
  
  Traffic Considerations:
  Traffic control including but not limited to barricades, signs, flagmen, etc., shall be supplied and maintained by the successful bidder in accordance with the PennDOT Publication 213, Temporary Traffic Control Guidelines, latest edition.
  The roadway must be delineated with temporary pavement markings at all times following the disturbance of existing pavement markings and preceding the installation of permanent pavement markings. The successful bidder shall install signage and temporary pavement markings in accordance with the Maintenance & Protection of Traffic Plan. Permanent pavement markings shall not be installed on the roadway until a minimum of one (1) month after the placement of the final pavement course.

  Bid Proposal: Bidders are required to quote both the unit price and total price for each item and the total price for the Base Bid. Bidder shall include PennDOT Prequalification Certificate numbers, expiration dates, and ability factors, as necessary.

• Bonds —

  a. Bid security, in the amount of ten percent (10%) of the bid price shall accompany each proposal. This bid security may be a Certified or Cashier's Check, or a bid bond furnished by a surety company, satisfactory to the City of Reading. The successful bidder, upon award of contract, shall furnish at the time of execution of the same, a Maintenance Bond, Payment Bond, and Performance Bond by a surety company acceptable to the City of Reading, in an amount equal to ONE HUNDRED PERCENT (100%) of the contract to guarantee satisfactory performance. All bonds are subject to approval by the City Solicitor. In case the contract is awarded to a bidder who fails to enter the contract or to deliver all required bonds and affidavits, the cash or check deposited shall become absolute property of the City; or if a bond has been deposited, it shall become payable immediately. Cash, checks or bonds deposited will be returned to unsuccessful bidders as soon as the contract is awarded, or all bids rejected.

  b.  Any surety bond submitted must be covered with surety of a company authorized to do business in the Commonwealth of Pennsylvania.

  c. Surety bonds must be furnished using the form provided herein or a replication of this form by the surety company.

  d.  Bid security shall be made payable to the “City of Reading”.

  e. Use of a Bond form other than the ones provided herein, such bids may be rejected immediately after opening as non-conforming and/or the contract to not be fully executed.

• Due/Opening Dates —

  The City of Reading will receive sealed electronic bid, inclusive of all requested information and supporting documents, and shall be submitted no later than 2:00 p.m., prevailing time, on Wednesday, June 24, 2026.  All of the requested documents and information must be uploaded to the OpenGov website at http://procurement.opengov.com/portal/reading. Bids received after the specified time will not be considered.

  Bids will be opened publicly at 2:00 P.M., local prevailing time, the same day, Wednesday, June 24, 2026 (“Bid Opening”), Bidders may attend the bid opening, which is held in the Purchasing department on the 2^nd floor Room 2-45. A summary of bid/proposals received (company name and bid/proposal price for IFB’s and company name for RFQ’s and RFP’s) will be read during the bid/proposal opening. The URL for the opening can be found on the following site under the listing for this specific IFB: http://procurement.opengov.com/portal/reading.

• Schedule —

  Within one week of an official notice to proceed, and before the start of physical work, the contractor will submit a narrative schedule of the entire project. The contractor will update his work schedule every two weeks.

• Bid Modification/Withdrawal —

  A bid/proposal that has been submitted to the City via the City's eProcurement Portal may be amended by withdrawing the bid/proposal via the City's eProcurement Portal. The bid/proposal may be withdrawn or amended and re-submitted up to twenty-four (24) hours prior to the time and date of opening.
  
  No bids/proposals may be withdrawn for a period of one hundred twenty (120) days following the formal opening and receipt of proposals by the City of Reading.

• Protection of Property and Structures —

  The Contractor shall at his own expense, sustain in their places and protect from direct or indirect injury, all utilities, pipes, conduits, poles, tracks, walls, buildings, and other structures or property in the vicinity of his work, whether above or below ground.

• Taxes —

  The City of Reading is tax exempt.  Tax exemption certificates will be issued to the successful Contractor upon request. The successful Contractor will be responsible for remitting all Federal, State and Local taxes or contributions imposed or required under Unemployment Insurance, Social Security and income tax laws under the Workers’ Compensation Law with respect to this contract.

• Business Privilege Tax —

  The City of Reading imposes a Business Privilege License, at $55.00 per calendar year. In addition, a Business Privilege Tax is imposed at the rate of 2-1/4 mills upon the gross receipts attributable to business conducted within the City of Reading.

• Permits —

  Contractor shall obtain and pay for any and all permits required by Federal, State or local governments, authorities or utilities. Copies of all permits must be supplied to the City of Reading before the start of any work.

• Erosion and Sediment Pollution Control —

  The Contractor shall complete the proposed work in a manner which ensures the prevention of soil erosion and sedimentation. If, for any reason, specific soil erosion and sedimentation control devices are required during the course of this project, the Contractor shall provide the necessary facilities or measures to achieve a complete non-eroded stabilized condition.
  
  If control devices are necessary, the Contractor shall also be responsible for the maintenance of these facilities. Maintenance should include inspections of all erosion and sedimentation control facilities after each storm event and on a weekly basis. Any damage to the facilities must be repaired immediately. Any lost soil material shall be recovered, if possible. Washed out lawn or slope areas must have topsoil replaced and then must be reseeded and mulched.
  This item shall not be considered a separate pay item and provisions for this cost should be included in the unit prices of the appropriate Bid Items.

  NOTE: The Contractor shall also be responsible for developing and submitting to the County Conservation District a separate Erosion and Sedimentation Control Plan for each spoil, borrow, or other off-site work area which might be required.

• Right to Reject Bid —

  a. Submission of a bid indicates the acceptance by the Contractor/Vendor of the conditions contained in this IFB unless clearly and specifically noted in the bid submitted and confirmed in the contract between the City of Reading and the Contractor/Vendor.

  b. During the advertising process through the final Contractor/Vendor selection and contract execution by both parties, any contact by proposing Contractors/Vendors with any City representative, other than the Purchasing Department Personnel, concerning the IFB is prohibited.  Any such unauthorized contact may cause the disqualification of the Contractor/Vendor from this bid.

  c. The City reserves the right without prejudice to reject any or all bid in whole or in part.  It also reserves the right to waive any technical defects or minor irregularities, which in its discretion, is in the best interest of the City.  The City further reserves the right to seek a new bid when such a procedure is reasonably in the best interest of the City to do so.

  d. The City will not pay for any information required in the IFB nor is liable for any cost incurred by a Contractor/Vendor in responding to an IFB.

  e. Submission of a bid indicates the acceptance by the Contractor/Vendor of the conditions contained in this IFB.

  f. A Bid that is incomplete, obscure, conditioned or contains additions or substitute products not called for or irregularities of any kind, including, but not limited to, alterations or erasures which are not initialed, may be rejected as non-conforming.  Reasons for rejection of a Bid at the time of Bid Opening include, but are not limited to, failure to include required form attachments.

  g. Any Bidder who has demonstrated poor performance during a current or previous agreement with the City may be considered a non-responsible Bidder and its Bid may be rejected.  The City reserves the right to exercise this option as is deemed proper and/or necessary.

  h. The City reserves the right to disqualify a Bid before or after opening, upon evidence of collusion with intent to defraud or other illegal practices upon the part of the Bidder.

• Conflict of Interest —

  a. To preserve the integrity of City employees and elected officials and to maintain public confidence in the IFB process, the City prohibits the solicitation or acceptance of anything of value by a City employee or elected official from any person seeking to initiate or maintain a business relationship with City departments, Council, and agencies.

  b.  Bidder shall not pay any salaries, commissions, fees, or make any payments or rebates to any employee, elected official of the City or their designees.  Nor shall Bidder favor any employee or elected official of the City or their designees with gifts or entertainment of significant cost or value or with services or goods sold at less than full market value.

  c.  It is the Bidder’s responsibility to include in their Bid a notification to the City of any principals in the company, their spouse, or their child who are employed by the City, and of any other possible conflict of interest that exists and the nature of that conflict. Bidder shall complete the Non-Collusion Affidavit Form attached herein.

  d.  The City reserves the right to disqualify a Bidder or cancel the award of the Agreement if any association disclosed from any source could either give the appearance of a conflict or cause speculation as to the objectivity of the Goods and Services to be supplied by the Bidder.  The City’s determination regarding any question of conflict of interest shall be final.

  e.  The parties hereto expressly agree and understand that the successful Contractor may not be an employee or agent of the Contractility of Reading in any sense.  Furthermore, the successful Contractor may not be affiliated with any chemical, technology, process, and vendor. Any and all potential conflicts of interest should be brought to the City’s attention immediately.  Contracts may be terminated should the situation warrant such action.

• Debarment —

  By submitting a Bid, the Bidder certifies to the City that it is not currently under suspension or debarment by the Commonwealth of Pennsylvania or federal government and if the Bidder cannot so certify, then it shall submit with its Bid a written explanation of why such certification cannot be made.

• Bidder Questions/Requested Changes to IFB —

  a. To ensure fair consideration for all bidders, the City prohibits communication to or with any department or division manager or employee during the bid process with the exception of those questions relative to interpretation of specifications of the bid process.  Such questions shall be submitted to the via the City's eProcurement Portal by 2:00 P.M., Monday, June 15, 2026.  Responses to questions shall be issued to all bidders in the form of a written addendum no later than Thursday, June 18, 2026.

  b. No interpretations of the meaning of the IFB documents will be made to any Bidder orally.  Every request for such interpretation shall be in writing to the City's eProcurement Portal. Any and all questions shall be submitted no later than 2:00 p.m., prevailing time, on Monday, June 15, 2026.

  c. Bidder shall request exemptions through the questions and answer process. Any request not addressed through an addendum is not authorized.

• Quantity Clause —

  It shall be understood and agreed that quantities listed are estimates only and may increase or decrease according to the actual requirements of the City, and the City agrees to pay only for that work which is actually completed.

• Preparation Cost —

  The City will not be responsible for any costs associated with the preparation or submittal of any Bid.  If the City rejects a Bid or does not award an Agreement to any particular Bidder, the Bidder agrees that it will not seek to recover lost or expected profits, bid preparation costs or claims for unjust enrichment.

• Use and Qualifications of Subcontractors —

  The City recognizes that subcontractors may be required. Subcontractors may be used to perform portions of Services.  If a Bidder intends to use subcontractors, the Bidder must identify in its Bid the names of the subcontractors and the portions of Services the subcontractors will perform in its Bid.  In the event that a contractor is selected based upon an individual who will be performing the majority of the work for the contractor, please state this and provide this page of information related to this individual’s experience as a key project team member, not the contractor’s experience. Bids must contain the following information concerning each prospective subcontractor:

  a.  Complete name of the subcontractor.

  b.  Complete address of the subcontractor.

  c.  Type of Services the subcontractor will be performing, their expertise with said Scope of Work and relevant services performed and depth of qualified personnel as it relates to the project.

             c1.  This shall be no more than one page per sub-contractor or contractor

  d.  Percentage of Services the subcontractor will be performing.

  e.  Evidence that the subcontractor holds a valid Pennsylvania business license.

  f. In the event subcontractors are proposed to be used, they will be required to complete the attached Subcontractor Surety Agreement within ten days of the award of the contract.

  Joint bid by multiple Contractors is allowed and even encouraged if deemed necessary to balance new ideas and directions with the realities of the enabling statutes.  However, the Contractor will not be allowed to subcontract work under this contract unless the subcontractor and its scope of work is clearly defined and outlined within the bid or written approval is granted by the City of Reading.  The subcontractor, as approved, shall be bound by the conditions of the contract between the City and the selected Contractor(s).  The authorization of a subcontractor is to perform in accordance with all terms and conditions of this RFQ.  All required notices, work orders, directives, and requests for emergency services will be directed to the selected Contractor.  All directions given to the subcontractor in the field shall bind the selected Contractor as if the notice had been given directly to the selected contractor.

• Incidental Work —

  Work not specifically itemized, but required to complete the intended project, shall be considered incidental to the project.

• Supervision of Workers —

  a. The Contractor shall provide qualified supervision of each crew at all times while working under this contract.  Each supervisor shall be authorized by the Contractor to accept and act upon all directives issued by the City.  Failure for the supervisor to act on said directives shall be sufficient cause to give notice that the Contractor is in default of the contract unless such directives would create potential personal injury or safety hazards.

  b. This contract will be under the direct supervision of the City or its authorized representatives.  Any alterations or modifications of the work performed under this contract shall be made only by written agreement between the Contractor and the City authorized representatives and shall be made prior to commencement of the altered or modified work.  No claims for extra work or materials shall be allowed unless covered by written agreement.

• Disposal of Bid —

  All Bid/proposals submitted in response to this IFB become the property of the City and will not be returned to successful or unsuccessful Bidder(s).

• Contractor's Responsibility —

  The successful contractor shall be responsible for the removal and proper disposal of, at his expense, all refuse associated with the work.

• Authorization of Invitation —

  a. Article VIII, Section 801 (b), of the City of Reading City Charter, gives the City the ability to engage independent consultation to represent or advise on specific individual matters.  This section further states that representation must be secured by the IFB process.  The City of Reading Purchasing Policy recognizes and states that the awarding of a contract for professional services cannot be based solely upon the selection of the lowest bid.  Emphasis is placed on factors such as professional qualifications, experience, and familiarity with the nature of the services to be performed.

  b. This IFB is issued by the City of Reading. Any questions or clarifications concerning the IFB shall be directed to the Purchasing Department via the City's eProcurement Portal Q&A feature.

  c. All requests for additional information concerning the IFB process, acceptance and approval as stated above, all contact must be issued in written form at the same time as technical questions. Responses to all questions will be issued to all prospective bidders/proposers in the form of an addendum as discussed above.

• Minority and Women Business Enterprises —

  a. The City notifies all Contractors that minority and women business enterprises will be afforded full opportunity to submit a bid in response to this IFB and will not be discriminated against on the basis of race, color, national origin or ancestry.  Contractors hereby agrees that upon the award of the contract, the Contractor will not discriminate against any person who performs work because of race, religion, color, sex, national origin or ancestry.

  b. If the individual, Contractor or organization qualifies under any of these categories, the individual, Contractor or organization shall set forth the basis so that the City of Reading can determine which categories (s) are applicable.

  1. Minority owned business Company

  2. Woman owned business Company

  3. Labor surplus area business Company

  4. Section 3 business Company

  c. The Contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex, national origin, disability, or familial status and those requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, are met.

  d. Specific focus shall be put on the use of certified MBE/WBE prime candidates. Please attach a copy of the MBE/WBE Certification to the Technical Bid/proposal submittal.

• Escalator Clause/Price Adjustment of Asphalt Materials —

  Price adjustments will NOT be required, in the form of a payment to the Contractor or as a rebate to the Owner, for fluctuations in the cost of asphalt cement used in the asphalt materials placed as part of the construction work in this project. The City of Reading has chosen not to adopt the requirements of the Escalator Clause / Price Adjustment of Bituminous Materials and is therefore not financially responsible for any Price Adjustment of Bituminous Materials in accordance with Section 110.04 of PennDOT Specifications - Publication 408.

• Preparation of IFB —

  a.  Bidders are expected to examine any specifications, schedules or instructions included in the IFB package. Failure to do so will be at the bidder's risk.
  
  b.  If erasures or other changes appear in the proposal, each erasure or change must be initialed by the person signing the submittal.
  
  c.  Receipt of amendments/addenda by bidder must be acknowledged via the City's eProcurement Portal.
  
  d. Bids must disclose the technical approach in as much detail as possible, including but not limited to the requirements specified in the Technical Bid Section, of this IFB. Major consideration shall be given to the evaluation of technical bid, price, and client assistance package in awarding this contract.
  
  e. Bids are to be prepared simply, providing a straightforward, concise description of the successful proposers' capabilities to satisfy the requirements of this bid. Emphasis should be on completeness and clarity of content. Repetition of the terms and conditions of this IFB, without additional explanation, will not be considered sufficiently responsive.
  
  f. Each copy of the bid and all documentation shall be submitted via the City's eProcurement Portal.
  
  g. Ownership of all data, materials, and documentation originated and prepared for the City pursuant to the IFB shall belong exclusively to the City and be subject to public inspection in accordance with the Freedom of Information Act. Trade secrets or proprietary information submitted shall not be subject to public disclosure; however, the bidder must invoke this protection in writing. The proprietary or trade secret material submitted must be identified. The classification of an entire bid, line-item prices and/or total bid prices as proprietary or trade secret is not acceptable and will result in rejection and return of bid.

• PennDOT Standard Provisions —

  For each of the following, the Construction Specification shall be the referenced Section identified in PennDOT Publication 408-Specifications, latest addition.

  ITEM 0201-0001 CLEARING AND GRUBBING
  In accordance with Section 201

  ITEM 0203-0001 CLASS 1 EXCAVATION
  In accordance with Section 203

  ITEM 0203-0006 SAW CUTTING
  In accordance with Section 203

  ITEM 0205-0100 FOREIGN BORROWN EXCAVATION
  In accordance with Section 205

  ITEM 0313-0424 SUPERPAVE ASPHALT MIXTURE DESIGN, BASE COURSE, PG 64S-22, 0.3 TO < 3 MILLION ESALS, 25 MM MIX, 5" DEPTH
  In accordance with Section 313

  ITEM 0350-0106 SUBBASE 6” DEPTH (No. 2A)
  In accordance with Section 350

  ITEM 0413-0245 SUPERPAVE ASPHALT MIXTURE DESIGN, WEARING COURSE, PG 64S-22, 0.3 TO < 3 MILLION ESALS, 9.5 MM MIX, 1 1/2" DEPTH, SRL-H
  In accordance with Section 413

  ITEM 0413-0248 SUPERPAVE ASPHALT MIXTURE DESIGN, WEARING COURSE, PG 64S-22, 0.3 TO < 3 MILLION ESALS, 9.5 MM MIX, 1 1/2" DEPTH, SRL-L
  In accordance with Section 413

  18W BICYCLE SAFETY TRAIL 7

  ITEM 0413-6045 SUPERPAVE ASPHALT MIXTURE DESIGN, BINDER COURSE, PG 64S-22, 0.3 TO < 3 MILLION ESALS, 19.0 MM MIX, 2 1/2" DEPTH
  In accordance with Section 413

  ITEM 0608-0001 MOBILIZATION
  In accordance with Section 608

  ITEM 0609-0003 INSPECTOR’S FIELD OFFICE AND INSPECTION FACILITIES, TYPE B
  In accordance with Section 609

  ITEM 0676-0001 CEMENT CONCRETE SIDEWALK
  In accordance with Section 676

  ITEM 0686-0050 CONSTRUCTION SURVEYING, TYPE D
  In accordance with Section 686

  ITEM 0688-0002 MICROCOMPUTER WITH BATTERY BACKUP SYSTEM, TYPE A
  In accordance with Section 688

  ITEM 0689-0001 NARRATIVE SCHEDULE
  In accordance with Section 689

  ITEM 0695-0004 DETECTABLE WARNING SURFACE, POLYMER COMPOSITE
  In accordance with Section 695

  ITEM 0802-0001 TOPSOIL FURNISHED AND PLACED
  In accordance with Section 802

  ITEM 0804-0036 SEEDING AND SOIL SUPPLEMENTS – FORMULA B RESIDENTIAL MIX
  In accordance with Section 804

  ITEM 0804-0043 SEEDING – FORMULA T TEMPORARY GRASS MIX
  In accordance with Section 804

  18W BICYCLE SAFETY TRAIL 8

  ITEM 0805-0022 MULCHING - STRAW
  In accordance with Section 805

  ITEM 0806-0113 TEMPORARY SHORT-TERM, ROLLED EROSION CONTROL PRODUCT, TYPE 2D
  In accordance with Section 806

  ITEM 0860-0000 INLET FILTER BAG FOR TYPE M INLET
  In accordance with Section 860

  ITEM 0860-0002 INLET FILTER BAG FOR TYPE C INLET
  In accordance with Section 860

  ITEM 0867-0012 COMPOST FILTER SOCK, 12” DIAMETER
  In accordance with Section 867

  ITEM 0931-0001 POST MOUNTED SIGNS, TYPE B
  In accordance with Section 931

  ITEM 0935-0001 POST MOUNTED SIGNS, TYPE F
  In accordance with Section 935

  ITEM 0941-0001 RESET POST MOUNTED SIGNS, TYPE B
  In accordance with Section 941

  ITEM 0945-0001 RESET POST MOUNTED SIGNS, TYPE F
  In accordance with Section 945

  ITEM 0960-0002 4” YELLOW HOT THERMOPLASTIC PAVEMENT MARKINGS
  In accordance with Section 960

  ITEM 0960-0005 6” WHITE HOT THERMOPLASTIC PAVEMENT MARKINGS
  In accordance with Section 960

  ITEM 0960-0011 12” WHITE HOT THERMOPLASTIC PAVEMENT MARKINGS
  In accordance with Section 960

  18W BICYCLE SAFETY TRAIL 9

  ITEM 0960-0118 WHITE HOT THERMOPLASTIC LEGEND, "BICYCLE WITH RIDER", 8' - 0" X 4'-0"
  In accordance with Section 960

  ITEM 0962-1005 4” YELLOW WATERBORNE PAVEMENT MARKINGS
  In accordance with Section 962

  ITEM 0971-0001 REMOVE POST MOUNTED SIGNS, TYPE B
  In accordance with Section 971

• Equal Employment Opportunity —

  a. During the performance of this Contract, the Contractor agrees as follows:

  1. The Bidder will not discriminate against any employees or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and/or gender orientation), national origin, age, disability or genetic information.  The Bidder will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to race, color, religion, sex, or national origin.  Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.   The Bidder agrees to post in conspicuous places, available to employees and applicants for employment, notices which may be provided by the City setting forth the provisions of this nondiscrimination clause.

  2. Shall in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

  3. In the event of the Firm’s noncompliance with the non-discrimination clauses of this Contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended as a whole, or in part and the Proposer may be declared ineligible for further City of Reading contracts.

  4. The Contractor will include the provisions herein, in every subcontract or purchase order unless exempted.

  b. All successful bidders must meet the terms and conditions of:

  •  24 CFR Part 85
  •  OMB Circular A-87
  •  Section 3 of the Intergovernmental Cooperation Act of 1968
  •  Section 109 of the Housing Act of 1974
  • Title VI of the Civil Rights Act
  • Executive Order 11246, Equal Employment Opportunity, if the Contract exceeds $10,000.
  • The Fair Housing Act, as amended.
  • Any program regulations about Conflict of Interest.
  • Federal Access to Records.
  • Executive Order 11625 and section 504 of the Rehabilitation Act of 1973.
  • The American Disabilities Act of 1990. The American with Disabilities Amendment Act of 2008 or any other successor Amendments
• Utilities —

  Cooperate with the public utility companies and local authorities in the placement, replacement, relocation, adjustment, or reconstruction of their structures and facilities during construction.

  Contact all utility representatives at least 15 calendar days prior to starting operations.

  Specifics:
  PRIOR: Anticipated completion before the Notice to Proceed is issued. Use actual or anticipated completion date.

  RESTRICTIVE: To be completed by the UTILITY before operating without restriction. Number of calendar days required AFTER THE DATE OF NOTICE TO PROCEED.

  CONCURRENT: Simultaneous with, but not restricting, operations. Number of calendar days required.

  COORDINATED: Phasing with specific construction operations. Number of calendar days required AFTER COMPLETION OF SPECIFIC CONSTRUCTION OPERATIONS.

  NOT AFFECTED: Identifies UTILITY with facilities in the construction area not anticipated to be affected. Specific information may be provided by the UTILITY.

  INCORPORATED: Utility relocation work to be incorporated into the prime highway construction contract.

  CONDITIONAL RESTRICTIONS AND TIME REQUIREMENTS: Identify conditions affecting the utility's ability to perform work, i. e.: certain times of the day, week or year that a facility cannot be shut down, acquisition of Right-of-Way by the state, demolition of buildings, relocation of buildings, relocation of other utilities, etc. show number of calendar days.

  Comcast Cable Communications Inc.
  Contact: Jeff Jacovidis, telephone (610) 656-8510, email Jeff_Jacovidis@cable.comcast.com
  Clear, no conflict.

  City of Reading - Public Works Sanitary and Storm Sewers Department
  Contact: Elvin Herrera, telephone (484) 878-07887, email elvin.herrera@readingpa.gov
  Clear, no conflict.

  Reading Area Water Authority
  Contact: Yuri Evans, telephone (610) 406-6321, email yuri.evans@readingareawater.com
  Clear, no conflict.

  Metropolitan Edison/First Energy Corp.
  Contact: Justin Pfeifer, telephone (717) 405-4280, email jrpfeifer@firstenergycorp.com
  Clear, no conflict.

  UGI Utilities Inc.
  Contact: Alex Gerdes, telephone (484) 512-0778, email agerdes@ugi.com
  Clear, no conflict.

  Verizon Eastern
  Contact: David Dehaven, telephone (215) 789-7727, email david.t.dehaven@verizon.com
  Clear, no conflict.

  Fastbridge Fiber
  Contact: Rick Mann, telephone (484) 651-7126, email rick.mann@fastbridgefiber.com
  Clear, no conflict.

• Record Retention and Confidentiality —

  The successful Bidder shall maintain all records for ten (10) years after final payment on the contract and any and all other pending matters are closed. After the ten (10) year retention period, the City shall have the option to take possession of the work papers, reports, plans, permits and documents, electronic and / or hard copy, whenever the successful firm decides to dispose of them. The successful Bidder shall notify the City in writing prior to any disposal of documents related to this contract. All reports, information, data, etc., furnished by the City to the proposing Bidder shall remain confidential and shall not be released to any individual or organization without the prior written approval of the City.

• Word Definitions —

  DESCRIPTION – This work is the use of infrared technology to eliminate visible seams at pavement restoration joints associated with the installation of curb and the bicycle paths.

  CONSTRUCTION – Use truck mounted or walk-behind infrared equipment to heat asphalt join and then rake and compact to create a thermally bonded seam. Do not use sealer.

  MEASUREMENT AND PAYMENT – This work is incidental to the construction of the curb, Item 4630-0045.

• Retention of and Right to Audit Records —

  The City of Reading shall be entitled to audit the books and records of a successful Bidder or any subcontractor(s) to the extent that such books and records relate to the performance of such contract or subcontract. Such books and records shall be maintained by the successful firm for a period of ten (10) years from the date of final payment under the prime contract and by the subcontractors(s) for a period of ten (10) years from the date of final payment under the subcontract unless a shorter period is otherwise authorized in writing by the City.

• Special Provisions —

  Specialized Equipment
  Surveyor's Level & Measuring Rod – one (1)
  Electronic Digitizer – n/a
  Digital Display Level - one (1)
  Infrared Thermometer – n/a
  Laser Range Finder – n/a
  Paper Shredder - one (1)
  Digital Camera – one (1)

  Internet Service
  Internet Service Provider - Yes
  Wireless Internet Broadband Router (2) - Yes

  Miscellaneous Items
  Computer Media - Yes
  High yield MFD Ink/Toners Cartridges – Yes
  1. Unless otherwise approved, a MFD must be furnished in lieu of a separate copier, laser printer, color printer, scanner, and fax.
  2. Provide compatible, powered internet hardware with firewall protection capable of wireless WPA2 security internet service and eight hardwired network ports, and pre-shared key. All cabling needed to interconnect network hardware and all microcomputer systems are required.
  Microcomputer Systems. A total of one (1) microcomputer system is estimated to be used on the project. This system is also for use by the Construction Inspector.
  This information is being provided to assist Bidders in meeting the requirements of Section 609.2(c), Communications Equipment, Section 609.2(e), Internet Service, and Section 609.2(f), Miscellaneous Materials. When indicated, furnish microcomputer systems meeting the requirements of Section 688.

• Release of Information —

  The City will not release information submitted in response to this IFB during the evaluation process or prior to an engagement award. After all respondents have been notified of the engagement award, respondents’ IFB responses will be considered public documents in their entirety. Only sections submitted that are marked “proprietary” and approved as such by the City’s Department of Law will be considered redacted in accordance with the City of Reading’s public information policy.

• Item 4630-0045 Plain Cement Concrete Curb, 8” Height, Including Removal of Existing Curb and Pavement Restoration —

  DESCRIPTION – This work is construction of plain cement concrete curb, ADA compliant depressed curb, and the restoration of the existing pavements.
  MATERIAL
  Plain Cement Concrete Curb Materials – Section 630.2
  Superpave Asphalt Mixture Designs – Sections 313.2 and 413.2
  Class AA Cement Concrete – Section 501.2
  Thermoplastic Pavement Markings -Section 960.2

  CONSTRUCTION – Construct curb in accordance with Section 630 revised as follows:
  Revise Section 630.3 Placing, Finishing, and Curing Concrete by adding the following:
  Construct plain cement concrete curb as shown on the Standard Drawings (RC-64M & RC-67M) and with the latest ADA Standards for Accessible Design – ADAAG (28 CFR Part 36. R) requirements for curb cut ramps.
  Remove existing curb, pavement, and sidewalk as required to install proposed curb. Any additional excavation or saw cutting into the existing concrete curb, where required, is incidental.
  Construct pavement restoration in accordance with Sections 313.3, 413.3, and 501.3.
  Seal the new curb in accordance with Section 413.3 (h).
  Apply Thermoplastic Pavement Markings in accordance with Section 960.3 as necessary.

  MEASUREMENT AND PAYMENT – Linear Foot. Measured as linear foot of plain cement concrete curb. Payment includes all excavation, removal of disposal of waste, excess or unsuitable materials, saw cutting, pavement restoration items, sealing, and pavement marking restoration items.

• Execution of Contract —

  a. The contract will be drafted by the City and executed by both the City and the successful Bidder(s).  Incorporated into that contract will be this IFB and the Bid accepted by the City.

  b. The successful Bidder(s) shall, within ten (10) calendar days after contract documents delivered through DocuSign by the City, to the Principal shall enter into contract with the City on form as included within the bid documents for the appropriate bonds, indemnities, insurances to name a few as required hereunder.

  c. The contract, when executed, shall be deemed to include the entire agreement between the parties; the successful Bidder(s) shall not base any claim for modification of the contract upon any prior representation or promise made by the representatives or the City, or other persons.  All attachments are considered as part of this document.

• Term of Contract —

  This contract shall be effective when the Notice to Proceed form is completed and valid until work is completed or twenty (20) months, whichever comes first, unless terminated in accordance with the terms and conditions of this contract.

  If work is not completed within twenty (20) months of Notice to Proceed refer to the contract, paragraph Stipulated Damages herein.

• Item 4695-0004 Detectable Warning Surface, Polymer Composite - Replaceable Directional Tile —

  In accordance with Section 695 and as follows:
  695.2(a) Detectable Warning Surface (DWS), revise to add the following:
  Provide a Direction Tile (Bar Pattern) Tactile Surface meeting the pattern and dimensional requirements of the directional bars as indicated.
  Provide a Directional Tile (Bar Pattern) Tactile Surface that is installed using a pre-assembled fastener and anchor system that is replaceable without damaging the underlying pavement.
  Submit shop drawings and color for acceptance to the City Representative prior to construction.
  MEASUREMENT AND PAYMENT – Square Yard.

• Notice to Proceed —

  The successful Bidder(s) shall begin work on the job site within ten (10) days after receiving Notice to Proceed from the City.

• Item 4810-0052 Selective Tree Removal, Extra Depth —

  In accordance with Section 810 and as follows:
  810.3(a) Tree and Shrub Removal, revise to add the following:
  For designated trees, remove all stumps and root systems 2” below subgrade excavation limits.
  MEASUREMENT AND PAYMENT – Each

• Contract Alterations or Modifications —

  This contract will be under the direct supervision of the City and/or its authorized representatives.  Any alterations or modifications of the work performed under this contract shall be made only by written agreement between the Vendor and the City’s authorized representatives and shall be made prior to commencement of the altered or modified work.  No claims for extra work or materials shall be allowed unless covered by written agreement.

• Items 0901-0001 Maintenance and Protection of Traffic During Construction —

  In accordance with Section 901 and as follows:

  Notify The City of Reading, the Inspector-in-Charge, property owners, and PennDOT Press Office (610-871-4555) a minimum of two weeks prior to the beginning of construction. Notify local emergency units (police, fire, medical, etc.), businesses, school districts and the general public at least one week prior to the start of work.

  Install and maintain all signing and devices in accordance with the provisions of 67 PA Code, Chapter 212, Publication 213, latest edition. If work can be safely completed without the use of a traffic detour or if an approved Traffic Control Plan is not included, the Contractor shall be responsible for providing work zone traffic control in accordance with the appropriate PATA figure from Pub. 213, as approved by the Engineer.

  Maintain access to all driveways (commercial and residential) at all times. Notify affected residents as necessary. Locate all signs so that sight distance is not obstructed at driveways and side streets. Coordinate delivery of project materials so as to minimize the inconvenience of local businesses and residents.

  Maintain access to all sidewalks during construction or provide a safe, alternate, and accessible pedestrian route around construction activities required for alterations that affect existing pedestrian circulation paths. The alternate route must comply with all applicable design guidelines to the maximum extent feasible so that the usability of the accessible route is maintained. The alternate route will be kept in place throughout the duration of the construction activity.

  Install and remove temporary pavement markings in accordance with the MPT Plan and including crosswalks and stop bars at intersections, to delineate the roadway and maintain vehicular and pedestrian traffic. All work and materials used to install and remove temporary pavement markings shall be incidental to this item.

  Permanent pavement markings shall not be installed on the roadway until a minimum of one (1) month after the placement of the final pavement course.

  Leave accessible all fire hydrants, gas valves, water valves, and mailboxes at all times.

  Use Type III or Type IV orange retroreflective sheeting material on all long-term traffic control signs and devices. Provide new or like new traffic control signs and devices. Do not use reflective sheeting that is scratched, scarred, dirty, or shows evidence of loss of reflectivity.

  Install Type B lights on all traffic control signing during nighttime operations. Face any lighting used for construction purposes during nighttime hours such that the lights do no face motorists approaching the work zone.

  As defined in 67 PA Code § 173.3 (3) (ii), the use of flashing or strobe lights in headlights, parking lights, and taillights is prohibited. All Construction vehicles operated within the project limits are prohibited from using such lights.

  For mounting of signs, provide Type III Barricades or any other approved mounting required to accommodate all situations. No signs are to be installed on any utility pole.

  Ensure that ANSI 107-2004 Class 2 apparel (fluorescent yellow-green) is worn by all employees engaged in work operations. Flaggers shall be required to wear ANSI 107-2004 Class 2 vests (fluorescent yellow-green) when performing flagger operations. ANSI Class 3 apparel shall be used for additional flagger visibility at night.

  Designate an individual (or individuals) as Traffic Control Supervisor(s) (“TCS”) responsible for all items related to the Maintenance and Protection of Traffic during Construction (“MPT”). Furnish the name(s) of all TCS, their addresses, and telephone numbers where they can be contacted at all times. TCS contact information shall be provided to State and Local Police and any other interested emergency management agencies prior to the start of work. The TCS shall be available to respond within twenty (20) minutes or arrange for substitute personnel to respond within twenty (20) minutes to any complaints or deficiencies relating to the MPT. The TCS shall be responsible for coordinating with local emergency personnel, setting flares and assisting in emergency traffic control procedures in cases of traffic accidents in the vicinity of the project that affect traffic within or beyond the limits of work.

  Maintain constant surveillance of the traffic control operations and replace or correct any missing, damaged, ineffective or misaligned equipment to the satisfaction of the Inspector-in-Charge at no expense to the City. The project will be constructed while traffic is maintained around the work zone.

  Any existing signs that conflict with the detour are to be covered. Have all traffic control devices inspected by the Inspector-in-Charge prior to the start of work and Detour implementation (if applicable). Inspect all temporary traffic control signs on a daily basis.

  Do not stop, stand or park construction equipment or stockpile material during non-working hours on any traffic lane or shoulder. Do not allow employees to park their personal vehicle on any traveled roadway, shoulder, median or seeded area along highway. Park equipment at least thirty (30) feet from the edge of the traveled roadway or in areas protected by guide rail or concrete barrier acceptable to the Engineer to adequately protect the traveling public.

  Allow no construction equipment to operate on any traffic lane or shoulder outside a suitable protected work area, except in the designated direction of travel for the respective lane or shoulder. Do not interfere with the open traffic lane(s) at any time. This includes, but is not limited to, equipment counterweights swinging into the lane(s), etc.

  Place subbase, asphalt base, and binder courses in accordance with their respective specifications immediately following removal operations. To eliminate edge drop-offs adjacent to travel lanes, the depth of the new asphalt material shall be equal to the depth of the mill and ramped up to match the existing roadway surface.

  Place “Uneven Lanes” sign (W8-11), where travel lane or adjacent travel lane is not at the same elevation (for details, see PennDOT Pub. 236 – Handbook of Approved Signs)
  Do not allow traffic to drive on or adjacent to any milled areas that contain an edge drop-off height greater than two (2) inches. If this condition cannot be met the contractor shall follow the guidelines set forth in PennDOT Publication 213, Temporary Traffic Control Guidelines, page 8 of 113, Lateral Placement of Barrier in a Dropoff Condition. An edge drop-off height of equal to or less than two (2) inches must be filled with a bituminous material that matches that of the course it is to be placed upon unless otherwise directed by the Engineer in writing. All work and materials used to address edge drop-off conditions shall be incidental to this item.

  Temporary concrete barriers installed to protect the traveling public from an edge drop-off shall be incidental to this item, but should not be used unless absolutely necessary and only with written authorization from the Engineer.

• Item 4960-0255 White Hot Thermoplastic Legel, "Yield Line", 12"x18" Triangle, (Min 6 Triangles per line) Modified —

  DESCRIPTION – This work includes the installation of preformed thermoplastic yield lines on new asphalt pavement.
  MATERIAL – In accordance with Section 960 for Material and Color. Modified to include three triangles per line, as shown in drawings.
  CONSTRUCTION – In accordance with Section 960
  MEASUREMENT AND PAYMENT – Each

• Manner of Payment —
  1. Original invoices shall be submitted to: City of Reading, Attn: Donald Edwards (Donald.Edwards@readingpa.gov) WWTP, 899 Morgantown Road, Reading, PA 19607 and AP@readingpa.gov.
  2. Vendor may submit invoices no more than once per month for Goods and Services supplied under this Agreement.  No advance payments or billings are allowed.  Payment by the City shall require the submittal of an itemized invoice of all Goods and Services supplied.  

  3. The City requires the Consultant/Construction Manager firm to provide detailed monthly status reports by the 15th of each month that discuss the firm’s activities throughout the prior calendar month. This should also include any problems encountered as well as areas where a regulatory response is required or modifications are required due to a regulatory response and all areas impacted. Invoices received for payment prior to the receipt of the monthly status report will not be processed until receipt of the report.

• Item 9000-0001 - Hand Digging —

  DESCRIPTION – This work is for the installation of proposed sidewalk and curb, as shown on the plans, along East Wyomissing and Hancock Boulevard in the City of Reading, Berks County. Hand digging shall be performed prior to installation of sidewalk and curb if underground utilities or rock is encountered and at the discretion of the City Representative.

  CONSTRUCTION – As shown on the standard drawings and as follows:

  The Contractor shall utilize hand digging where needed when installing new sidewalk and or curb if utilities or rock are encountered.

  If rock is encountered, jackhammers may be utilized in areas of asphalt pavement to a depth not to exceed the full pavement depth.

  Repairs to asphalt pavement are incidental and must be performed utilizing a PennDOT approved mix design and compacted as required. The mix design must be submitted to the Project Engineer for approval at least 7 days prior to utilizing the material.

  MEASUREMENT AND PAYMENT – Lump Sum. Includes the disposal of excess material not used during the backfilling of excavated area, earthwork, paving, seeding and mulching, and any other work necessary to return areas to original condition.

• Rights upon Termination —
  1. The City shall have the right to terminate a contract or a part thereof before the work is completed in the event: Previous unknown circumstances arise making it desirable in the public interest to void the contract. The firm is not adequately complying with the specifications. The firm refuses, neglects, or fails to supply properly trained or skilled supervisory personnel and/or workers or proper equipment. The firm in the judgment of the City is unnecessarily or willfully delaying the performance and the completion of the work. The firm refuses to proceed with work when and as directed by the City. The firm abandons the work.
  2. Upon termination of the contract, the successful Bidder shall transfer, assign and make available to the City all property and materials in the firm’s possession or subject to the firm’s control that are the property of the City, subject to payment in full of amounts due to this contract. Upon termination, the successful Bidder agrees to provide reasonable cooperation in arranging the transfer or approval of third party’s interest in all contracts, agreements and other arrangements, and all rights and claims thereto and therein following appropriate release from the obligations therein.
• Dissemination of Information —

  During the term of the resulting contract, the successful Bidder may not release any information related to the services or performance of services under the contract, nor publish any reports, studies, or documents relating to the City of Reading, the account, or performance of services under the agreement without prior written consent of the City; and shall indemnify and hold harmless the City, its officers, agents, and employees from all liability which may be incurred by reason of dissemination, publication and distribution, or circulation, in any manner whatsoever, of any information, data, documents, or material pertaining to the City, the account, or the contract by the firm or its agents or employees.

• Item 9000-0002 - Green Cycle Lane Coating —

  DESCRIPTION - This work consists of the surface preparation and application of a bike crossing marking on the plans using skid resistant green color resin coating or an approved equal, on bike lanes and bike conflict markings as indicated in the contract documents or directed by the City Representative.
  MATERIAL – As per the manufacturer’s specifications and as follows, certify materials as specified in Section 106.03(b)3.
  The coating material consists of a prepared colored resin coating plus aggregate or approved equal. The coating is to simulate a green colored pavement and will cause no loss of traction for bicyclists or pedestrians.

  Furnish green pavement markings that satisfy the following chromaticity coordinates
  The daytime chromaticity coordinates for the color used for the completed green colored pavement coating are as follows:

  

  The daytime luminance factor (Y) must be at least 7, but no more than 35.
  The nighttime chromaticity coordinates for the color used for the completed green colored pavement coating are as follows:
  

  Aggregate: Furnish with the following gradations or in accordance with the manufacturer’s specifications:
  

• Construction —

  Surface Preparation: Clean and prepare pavement to ensure proper, long-term adhesion, in conformance with manufacturer’s specifications and as follows:
  1. Clean surface to remove all dust and debris prior to installation. Prior to installing the coating on any new asphalt pavements, allow a 30-day cure period of the new asphalt surface.
  2. Remove existing pavement markings as indicated in the contract documents and directed by the Engineer.
  3. Cover and protect all existing pavement markings (if left in place) and utility appurtenances prior to installation.

  4. Application: Installation of the binder and aggregate coating system must be in conformance with the manufacturer’s specifications and as follows:
  5. Conditions for application: Do not apply the colored pavement coating if the pavement and ambient temperature is forecasted /measured to be/fall below 50°F for more than half of the work shift, thus not providing adequate drying time. Wait 24 hours from the time of the last rain or wet conditions prior to installation.
  6. Open to Traffic Time: ranges from 1 to 2 hours, dependent on the ambient temperature.
  7. Manually spread the mixed components of the binder onto the prepared surface at an application rate of approximately 20 square feet per gallon of resin mixture, or as specified by the manufacturer.
  8. Once the coating obtains the initial set, remove tape or other materials utilized to mask unpainted areas. Do not permit the use of any equipment or vehicular traffic on the installed coating until after the manufacturer’s specified curing time.
  9. Remain on site until after the coating is cured and opened to traffic.
  10. Do not heat over the green coating for placement of preformed or hot-applied thermoplastic markings. To place pavement markings over coating, use only resin or waterborne pavement markings and legends. If preformed thermoplastic is placed adjacent to pavement coating, use heat shield to protect the surface and edges of the pavement coating and submit method of application to Engineer for approval prior to placement.

  Defective Markings: In accordance with Section 964.3(c)
  Guarantee: In accordance with Section 964.3(d)

• Ownership of Use —

  The successful Consultant/Construction Manager firm shall ensure, to the fullest extent possible under law, that the City shall own any and all title and interest in and to, including copyrights, trade secret, patent and other intellectual property rights, with respect to any copy, photograph, advertisement, music, lyrics, or other work or thing created by firm or at the firm’s direction for the City pursuant to this contract and utilized by the City.

• Measurement and Payment - Square Foot —

  The measured area is the actual area of pavement that has received the combined application of resin coating and aggregate surface or approved equal, measured in place. No deduction will be made for areas occupied by manholes, inlets, drainage structures, bollards or by any public utility appurtenances within the area. All surface preparation as specified herein and within the manufacturer’s specifications and related work is incidental.

• Special Conditions —

  It is the objective of this IFB to solicit proposals for a firm to perform professional services as described above. It is the City’s intent that this IFB will encourage competition. It shall be the proposer’s responsibility to advise the City in writing of any language, requirements, specifications, etc., or any combination thereof that inadvertently restricts or limits the requirements stated in this IFB to a single source. Such notification must be received by the Purchasing Office no later than one week prior to due date. The City of Reading Purchasing Policy gives the ability to award a contract for professional services to be based solely on professional qualifications, experience, and familiarity with the conditions.

• Indemnification —

  Successful Bidder hereby undertakes to indemnify and hold the City harmless from all losses, costs, damages and fees arising out of or in any manner connected with the successful firm’s performance of this agreement. Indemnification as herein provided for will be incorporated into the contract with the successful firm.

• 9000-0003 - LED Pedestrian Crossing Sign —

  DESCRIPTION – This work includes furnishing and installation of LED Border Lit signs of a type and size specified on a Post Mounted Sign, Type B as indicated.
  MATERIALS - Sections 931, 935, 1103, 1105, and as follows:
  Provide a Post Mounted Sign, Type B as specified in Section 931.2.
  CONSTRUCTION – Sections 931.3 and 935.3.
  MEASUREMENT AND PAYMENT – Each price includes furnishing and installing all signs, posts, and materials needed for a complete installation.

• Observance of Laws, Ordinances, and Regulations —

  The successful Bidder shall keep fully informed on all federal, state and local laws, regulations, and all orders and decrees of bodies having any jurisdiction or authority which in any matter affect those engaged or employed on the work or which in any way affect the conduct of the work. The successful firm shall at all times during the terms of this contract observe and comply with all such laws, ordinances, regulations, orders and decrees in force at the time of the award. The successful firm shall protect and indemnify the City of Reading and its representatives against any claim or liability arising from or based on the violation of any such law, ordinance, regulations, orders or decrees whether by the firm or the firm’s employee. No extension of time or additional payment will be made for loss of time or disruption of work caused by any actions against the successful firm for any of the above reasons.

• Quality —

  Where a bids is asked for a certain article or "Approved Equal" and the bidder intends to furnish an article which the bidder considers equal to the one named, the bidder must specify in the bid the name and grade of said article.  All disputes concerning grade and quality of materials or work shall be determined by a person duly authorized by the department in which this IFB is created for.

• Time of Completion —

  The bidder/proposer are herewith cautioned that the time of completion shall be as stated on the bid/proposal form. To ensure timely completion, the successful bidder/proposer will be required to furnish adequate equipment, and qualified personnel in sufficient numbers at all times. Where a date is set for delivery of materials or the performance of work, said materials must be delivered, or work performed, in accordance with the specifications or description herein contained on or before said date, or the order to the delinquent party will be canceled and awarded to the next lowest responsible bidder/proposer.

• Permits/Licenses —

  The Vendor/Contractor shall, at his expense, pay all fees and procure all necessary licenses and permits needed to conduct the work required under the terms of this contract, if applicable. The Vendor/Contractor shall give any and all necessary formal notices required in conjunction with the lawful prosecution of the work of this contract.

• Assignment of Refund Rights —

  The City is not subject to federal, state, or local sales or use tax or federal excise tax. Contractor hereby assigns to City all of its rights, title, and interest in any sales or use tax which may be refunded as a result of the purchase of any materials purchased in connection with the Contract and Contractor, unless directed by the City, shall not file a claim for any sales or use tax refund subject to this assignment. Contractor authorizes the City, in its own name or the name of the Contractor, to file a claim for a refund of any sales or use tax subject to this assignment.

• Award —

  At the conclusion of the Evaluation process and/or review of all bids, a recommendation will be made to City Council based on the following criteria for RFP's: the technical content of the proposals, as well as cost; IFB's cost; RFQ's qualifications.
  
  The award of the contract will be made by City Council during a regular meeting. It is anticipated that the award will be granted not later than sixty (60) days after the bid solicitation submittal due date.

• Bid/Proposal Rejection —

  The City of Reading reserves the right to reject any or all bid/proposals and to accept or reject any part of any bid/proposal. It also reserves the right to waive any technical defects or minor irregularities, which in its discretion, is in the best interest of the City.

• Independent Provider —

  The parties hereto expressly agree and understand that the successful proposer is not an employee or agent of the City of Reading in any sense but is solely an independent provider.

• Laws to be Observed —

  The successful proposer shall keep fully informed on all federal, state and local laws, regulations, and all orders and decrees of bodies having any jurisdiction or authority which in any manner effect those engaged or employed on the work or which in any way effect the conduct of the work. The successful proposer shall at all times observe and comply with all such laws, ordinances, regulations, orders and decrees in force at the time of the award. The successful proposer shall protect and indemnify the City of Reading and its representatives against any claim or liability arising from or based on the violation of any such law, ordinance, regulations, order and decree whether by the proposer or the proposer's employee. No extension of time or additional payment will be made for loss of time or disruption of work caused by any actions against the successful proposer for any of the above reasons.

Submission Requirements

• UPLOAD ATTACHMENT - BID BOND FORM HERE (required) —

  Please download the below documents, complete, and upload.

• UPLOAD NON-COLLUSION AFFIDAVIT HERE (required) —

  Please download the below documents, complete, and upload.

• UPLOAD CERTIFICATE OF ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM HERE (required) —

  Please download the below documents, complete, and upload.

• UPLOAD CERTIFICATION OF NON-SEGREGATED FACILITIES HERE (required) —

  Please download the below documents, complete, and upload.

• UPLOAD CONTRACTOR'S STATEMENT FOR PUBLIC DISCLOSURE HERE (required) —

  Please download the below documents, complete, and upload.

• UPLOAD PROVIDER'S CERTIFICATION OF NON-INDEBTEDNESS HERE (required) —

  Please download the below documents, complete, and upload.

• UPLOAD INDEMNITY AGREEMENT & HOLD HARMLESS HERE (required) —

  Please download the below documents, complete, and upload.

• UPLOAD STATEMENT ACCEPTING PROVISIONS OF WORKERS’ COMPENSATION ACT HERE (required) —

  Please download the below documents, complete, and upload.

• UPLOAD STATEMENT OF BIDDER'S QUALIFICATIONS HERE (required) —

  Please download the below documents, complete, and upload.

• UPLOAD RESOLUTION AND STATEMENT REGARDING MANUFACTURE OF CEMENT HERE (required) —

  Please download the below documents, complete, and upload.

• UPLOAD EQUAL EMPLOYMENT OPPORTUNITY AND SECTION 3 QUESTIONNAIRE HERE (required) —

  Please download the below documents, complete, and upload.

• BUILD AMERICA, BUY AMERICA ACT (required) —

  Please download the below documents, complete, and upload.

• All other documents not otherwise specified. (Ie. Certificate of Insurance and additional information on company) (required) —

  Please upload any additional information here.

• Is this project expected to be at or over $100,000/ (required)
• Project Description (required) —

  Enter a brief project description

• PRE BID MEETING (required)
• Pricing (required) —

  PLEASE SELECT ONE 

  AN ELECTRONIC PRICING TABLE IS RECOMMENDED, ESPECIALLY IF THERE ARE MULTIPLE LINE ITEMS

  IF YOU MUST HAVE A HANDWRITTEN PROPOSAL FORM SELECT BID FORM

   

• Purchasing Coordinator (required) —

  Add name of Purchasing Coordinator

• Back up contact (required) —

  Name of who to contact in the absence of the purchasing coordinator

• Is this a CDBG funded project? (required)
• Is this a construction project? (required)
• Is this a New Construction Project? (required)