SLED Opportunity · NEW MEXICO · SANTA FE COUNTY
AI Summary
Santa Fe County seeks proposals for employee medical and prescription drug administrative services and stop loss insurance under RFP No. 2026-0033-HR. Proposals due by 2 PM MST on September 5, 2025, submitted electronically via Dropbox.
SANTA FE COUNTY COUNTY MANAGER’S OFFICE REQUEST FOR PROPOSALS (RFP) EMPLOYEE MEDICAL AND PRESCRIPTION DRUG ADMINISTRATIVE SERVICES AND STOP LOSS INSURANCE RFP No. 2026-0033-HR AUGUST 2026 RFP No. 2026-0033-HR 2 TABLE OF CONTENTS Page I. ADVERTISEMENT .......................................................................................................... 4 II. INTRODUCTION ............................................................................................................. 5 A. PURPOSE OF THIS REQUEST FOR PROPOSALS .......................................... 5 B. BACKGROUND ................................................................................................... 5 C. SCOPE OF WORK ................................................................................................ 5 D. INSURANCE REQUIREMENTS ........................................................................ 8 E. PROCUREMENT MANAGER............................................................................. 8 F. DEFINITION OF TERMINOLOGY .................................................................... 9 III. CONDITIONS GOVERNING THE PROCUREMENT ................................................. 11 A. SEQUENCE OF EVENTS .................................................................................. 11 B. EXPLANATION OF EVENTS ........................................................................... 12 1. Issue of RFP ........................................................................................ 12 2. Acknowledgement of Receipt Form .................................................... 12 3. Deadline to Submit Additional Questions ........................................... 12 4. Response to Written Questions ........................................................... 12 5. Submission of Proposal ....................................................................... 12 6. Proposal Evaluation ............................................................................. 13 7. Selection of Finalists ........................................................................... 13 8. Best and Final Offers from Finalists ................................................... 14 9. Oral Presentations (if applicable) ......................................................... 14 10. Finalize Contract ................................................................................. 14 11. Contract Award ................................................................................... 14 12. Right to Protest .................................................................................... 14 C. GENERAL REQUIREMENTS ........................................................................... 15 1. Acceptance of Conditions Governing the Procurement ...................... 15 2. Incurring Cost ...................................................................................... 15 3. Prime Contractor Responsibility ......................................................... 15 4. Subcontractors ..................................................................................... 15 5. Amended Proposals ............................................................................. 15 6. Offeror’s Rights to Withdraw Proposal ............................................... 15 7. Proposal Offer Firm ............................................................................. 16 8. Disclosure of Proposal Contents ......................................................... 16 9. No Obligation ...................................................................................... 16 10. Termination ......................................................................................... 16 11. Sufficient Appropriation ...................................................................... 17 12. Legal Review ....................................................................................... 17 13. Governing Law .................................................................................... 17 14. Basis for Proposal ................................................................................ 17 15. Contract Terms and Conditions ........................................................... 17 RFP No. 2026-0033-HR 3 16. Contract Deviations ............................................................................. 17 17. Offeror Qualifications ......................................................................... 17 18. Right to Waive Minor Irregularities .................................................... 18 19. Change in Contractor Representatives ................................................ 18 20. Notice .................................................................................................. 18 21. County Rights ...................................................................................... 18 22. Right to Publish ................................................................................... 18 23. Ownership of Proposals ....................................................................... 18 24. Electronic Mail Address Required ...................................................... 18 25. Preferences by Santa Fe County .......................................................... 19 26. Double-Sided Documents .................................................................... 20 27. Living Wage Ordinance ...................................................................... 20 IV. RESPONSE FORMAT, SPECIFICATIONS AND EVALUATION ............................. 21 A. PROPOSAL FORMAT, EVALUATION AND SCORING ............................... 21 1. Proposal Organization ......................................................................... 21 a. Letter of Transmittal .................................................................... 22 2. Technical Proposal ............................................................................. 23 3. Cost Proposal ....................................................................................... 23 4. Evaluation Factors …………………………………………………...23 5. Certifications and Preferences …………………………………….....24 B. INFORMATION............................................................................................... . 25 1. Time Frame ......................................................................................... 25 APPENDICES A. Acknowledgement of Receipt Form …………………………………26 B. Campaign Disclosure.…………….…………………………………..27 C. Resident Veterans Preference Certifications.…………………………30 D. Sample Agreement....…………………………………………………32 E. Proposal Scoring and Evaluation Information………………………..42 F. Critical RFP Notes ……………………………………………………43 G. Offeror Submission Checklist ………………………………………..44 RFP No. 2026-0033-HR 4 I. ADVERTISEMENT SANTA FE COUNTY EMPLOYEE MEDICAL AND PRESCRIPTION DRUG ADMINISTRATIVE SERVICES AND STOP LOSS INSURANCE RFP NO. 2026-0033-HR Santa Fe County requests proposals from qualified vendors or firms to provide Employee Medical and Prescription Drug Administrative Services and Stop Loss Insurance. All proposals submitted shall be valid for ninety (90) days subject to action by the County. Santa Fe County reserves the right to reject any and all proposals in part or in whole. All proposals must be received by 2:00PM (MST) on Friday, September 5, 2025. The submission of proposals will be accepted electronically utilizing DropBox. Please utilize the link below to upload your proposal submission, https://www.dropbox.com/request/BY9z2Cyg7o1hAzRmlFPS. By submitting a proposal for the requested services each Offeror is certifying that it is a qualified firm and its proposal complies with the requirements stated within the Request for Proposals. EQUAL EMPLOYMENT OPPORTUNITY: All qualified Off
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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