2026-0087 RFP Standard Operating Procedure and Policy Assessment & Revision

Solicitation No.

2026-0087-RFP

Type / RFx

RFP

Status

Active

Level

county

Published Date

—

Due Date

—

NAICS Code

541618AI guide

Jurisdiction

Santa Fe County

State

New Mexico

Agency

Santa Fe County

SANTA FE COUNTY REGIONAL EMERGENCY COMMUNICATIONS CENTER (RECC) DEPARTMENT REQUEST FOR PROPOSALS (RFP) Standard Operating Procedure and Policy Assessment & Revision NM Commodity Code(s): 91832 RFP NO. (2026-0087-RECC) October 2025 RFP NO. 2026-0087-RECC/JL 2 TABLE OF CONTENTS PAGE NO. I. ADVERTISEMENT .......................................................................................................4 II. INTRODUCTION ...........................................................................................................5 A. PURPOSE OF THIS REQUEST FOR PROPOSAL ...........................................5 B. BACKGROUND ..................................................................................................5 C. SCOPE OF WORK ..............................................................................................5 D. INSURANCE REQUIREMENTS .......................................................................7 E. DESIGNATED PROCUREMENT SPECIALIST...............................................7 F. DEFINITION OF TERMINOLOGY ...................................................................8 III. CONDITIONS GOVERNING THE PROCUREMENT...............................................10 A. SEQUENCE OF EVENTS ..................................................................................10 B. EXPLANATION OF EVENTS ...........................................................................11 1. Issuance of RFP ..............................................................................................11 2. Pre-Proposal Conference ................................................................................11 3. Acknowledgement of Receipt Form Due ..................................................11 4. Deadline to Submit Additional Written Questions ...................................11 5. Response to Written Questions .................................................................11 6. Submission of Proposals ...........................................................................12 7. Proposal Evaluation ...................................................................................12 8. Selection of Finalists .................................................................................12 9. Best and Final Offers from Finalists (If applicable) .................................12 10. Oral Presentations by Finalists (If applicable) ..........................................13 11. Contract Negotiations ....................................................................................13 12. Contract Award .........................................................................................13 13. Right to Protest .........................................................................................13 C. GENERAL REQUIREMENTS ...........................................................................14 1. Acceptance of Conditions Governing the Procurement .................................14 2. Incurring Cost ................................................................................................14 3. Prime Contractor Responsibility ...............................................................14 4. Subcontractors ...........................................................................................14 5. Amended Proposals ...................................................................................14 6. Offerors’ Rights to Withdraw Proposal ....................................................14 7. Proposal Offer Firm ..................................................................................15 8. Disclosure of Proposed Contents ..............................................................15 9. No Obligation ............................................................................................15 10. Termination ...............................................................................................15 11. Sufficient Appropriation ...........................................................................16 12. Legal Review ............................................................................................16 13. Governing Law .........................................................................................16 RFP NO. 2026-0087-RECC/JL 3 14. Basis for Proposal .....................................................................................16 15. Contract Terms and Conditions ................................................................16 16. Contract Deviations ..................................................................................16 17. Offeror Qualifications ...............................................................................16 18. Right to Waive Minor Irregularities ..........................................................17 19. Change in Contractor Representatives ......................................................17 20. Notice ........................................................................................................17 21. County Rights ............................................................................................17 22. Right to Publish .........................................................................................17 23. Ownership of Proposals ..........................................................................17 24. Electronic Mail Address Recommended ...................................................17 25. Preference in Procurement by Santa Fe County .......................................18 26. Double-Sided Documents .........................................................................19 27. Living Wage ..............................................................................................19 IV. RESPONSE FORMAT AND ORGANIZATION ........................................................20 A. NUMBER OF RESPONSES ...............................................................................20 B. NUMBER OF COPIES .......................................................................................20 C. PROPOSAL FORMAT .......................................................................................20 1. Proposal Organization ...............................................................................20 2. Letter of Transmittal ..................................................................................21 V. SPECIFICATIONS .......................................................................................................22 A. INFORMATION .................................................................................................22 1. Time Frame ...............................................................................................22 B. EVALUATION CRITERIA ................................................................................22 1. Introduction ...............................................................................................22 2. Technical Competence and Specialized Experience .................................22 3. Evidence of Understanding Scope of Work ..............................................23 4. Capacity and Capability ............................................................................23 C. COST PROPOSAL .............................................................................................24 VI. EVALUATION OF PROPOSALS ...............................................................................24 A. EVALUATION SCORING ...................................................................