2026 0109 FD RFP Consultant Services for Staffing & Growth Assessment

Solicitation No.

2026-0109-FD

Type / RFx

RFP

Status

Active

Level

county

Published Date

—

Due Date

—

NAICS Code

541618AI guide

Jurisdiction

Santa Fe County

State

New Mexico

Agency

Santa Fe County

SANTA FE COUNTY FIRE DEPARTMENT REQUEST FOR PROPOSALS (RFP) CONSULTANT SERVICES FOR STAFFING & GROWTH ASSESSMENT NM Commodity Code(s): 91883, 91832 RFP NO. 2026-0109-FD/TJ OCTOBER 2025 RFP NO. 2026-0109-FD/TJ 2 TABLE OF CONTENTS PAGE NO. I. ADVERTISEMENT .......................................................................................................4 II. INTRODUCTION ...........................................................................................................5 A. PURPOSE OF THIS REQUEST FOR PROPOSAL ............................................5 B. PROJECT OBJECTIVES ......................................................................................5 C. SCOPE OF WORK ................................................................................................6 D. INSURANCE REQUIREMENTS ........................................................................6 E. PROCUREMENT SPECIALIST ...........................................................................7 F. DEFINITION OF TERMINOLOGY .....................................................................7 III. CONDITIONS GOVERNING THE PROCUREMENT...............................................10 A. SEQUENCE OF EVENTS ..................................................................................10 B. EXPLANATION OF EVENTS ...........................................................................11 1. Issuance of RFP .........................................................................................11 2. Pre-Proposal Conference ...........................................................................11 3. Acknowledgement of Receipt Form Due ..................................................11 4. Deadline to Submit Additional Written Questions ...................................11 5. Response to Written Questions .................................................................11 6. Submission of Proposals ...........................................................................12 7. Proposal Evaluation ...................................................................................12 8. Selection of Finalists .................................................................................12 9. Best and Final Offers from Finalists (If applicable) .................................13 10. Oral Presentations by Finalists (If applicable) ..........................................13 11. Contract Negotiations ...............................................................................13 12. Contract Award .........................................................................................13 13. Right to Protest .........................................................................................13 C. GENERAL REQUIREMENTS ...........................................................................14 1. Acceptance of Conditions Governing the Procurement ............................14 2. Incurring Cost ............................................................................................14 3. Prime Contractor Responsibility ...............................................................14 4. Subcontractors ...........................................................................................14 5. Amended Proposals ...................................................................................14 6. Offerors’ Rights to Withdraw Proposal ....................................................15 7. Proposal Offer Firm ..................................................................................15 8. Disclosure of Proposed Contents ..............................................................15 9. No Obligation ............................................................................................15 10. Termination ...............................................................................................16 11. Sufficient Appropriation ...........................................................................16 12. Legal Review ............................................................................................16 RFP NO. 2026-0109-FD/TJ 3 13. Governing Law ........................................................................................16 14. Basis for Proposal ....................................................................................16 15. Contract Terms and Conditions ...............................................................16 16. Contract Deviations .................................................................................16 17. Offeror Qualifications ..............................................................................17 18. Right to Waive Minor Irregularities ........................................................17 19. Change in Contractor Representatives .....................................................17 20. Notice .......................................................................................................17 21. County Rights ..........................................................................................17 22. Right to Publish .......................................................................................17 23. Ownership of Proposals .........................................................................17 24. Electronic Mail Address Recommended .................................................18 25. Preference in Procurement by Santa Fe County ......................................18 26. Double-Sided Documents ........................................................................19 27. Living Wage ............................................................................................19 IV. RESPONSE FORMAT AND ORGANIZATION ........................................................20 A. NUMBER OF RESPONSES ...............................................................................20 B. NUMBER OF COPIES .......................................................................................20 C. PROPOSAL FORMAT .......................................................................................20 1. Proposal Organization ...............................................................................20 2. Letter of Transmittal ..................................................................................21 V. SPECIFICATIONS .......................................................................................................22 A. INFORMATION .................................................................................................22 1. Time Frame ...............................................................................................22 B. EVALUATION CRITERIA ................................................................................22 1. Introduction ...............................................................................................22 2. Technical Competence and Specialized Experience .................................22 3. Evidence of Understanding Scope of Work ..............................................22 4. Capacity and Capability ............................................................................23 5. Past Performance ........................................................................