SLED Opportunity · NEW MEXICO · SANTA FE COUNTY
AI Summary
Santa Fe County Fire Department seeks bids for cleaning, inspection, lettering, alterations, and repair of firefighter bunker gear. Bids due by 2 PM MDT on January 15, 2026. Multiple awards possible.
SANTA FE COUNTY FIRE DEPARTMENT INVITATION FOR BIDS IFB# 2026-0148-FD/BM BUNKER GEAR MULTI-AWARD December 2025 IFB# 2026-0148-FD/BM 1 Table of Contents BIDDING DOCUMENTS Advertisement .......................................................................................................................... 2 Bid Instructions ........................................................................................................................ 3 General Term and Conditions .................................................................................................. 5 Supplemental Terms and Conditions ...................................................................................... 11 General Specifications ............................................................................................................ 13 Bid Form ................................................................................................................................. 16 Bid Sheet ................................................................................................................................ 17 APPENDIX A (Acknowledgement of Receipt Form) .......................................................... 19 APPENDIX B (Campaign Contribution Disclosure Form) .................................................. 20 APPENDIX C (Resident Veterans Preference Certification) ............................................... 23 APPENDIX D (Sample Price Agreement) ............................................................................ 24 IFB# 2026-0148-FD/BM 2 ADVERTISEMENT IFB #2026-0148-FD/BM BUNKER GEAR – MULTI-AWARD The Santa Fe County Fire Department is requesting bids from qualified bidders to provide cleaning, inspection, lettering, alternations and repair to the bunker gear owned by the fire department. Bids may be held for ninety (90) days subject to all action by the County. Santa Fe County reserves the right to reject any and all bids in part or in whole. A completed bid package shall be submitted in a sealed container indicating the bid title and number along with the bidding firm’s name and address clearly marked on the outside of the container. All bids must be received by 2:00 P.M., MDT, on Thursday, January 15th, 2026 at the Santa Fe County Purchasing Division, 102 Grant Avenue (1st Floor), Santa Fe, NM 87501. By submitting a bid for the requested services each firm is certifying that their bid is in compliance with regulations and requirements stated within the IFB package. There will not be a pre-bid conference. If you have any questions concerning this IFB, please email Ben McCormack at dmccormack@santafecountynm.gov no later than December 29th, 2025. An addendum will be issued on January 5th, 2026 to those who submit an Acknowledgement of Receipt Form. EQUAL OPPORTUNITY EMPLOYMENT: All qualified bidders will receive consideration of contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and mental handicap, serious mental condition, disability, spousal affiliation, sexual orientation or gender identity. An Invitation for Bid packages is available by contacting Ben McCormack, Santa Fe County, by telephone at (505) 986-6337, by email at dmccormack@santafecountynm.gov or by accessing the Santa Fe County website at http://www.santafecountynm.gov/asd/current_bid_solicitations. BIDS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT BE ACCEPTED. Santa Fe County Fire Department December 14th and 15th 2025 IFB# 2026-0148-FD/BM 3 BID INSTRUCTIONS 1. All bids shall be submitted on the Santa Fe County “Invitation for Bids” forms provided herein. 2. All bids must be received no later than 2:00 PM (MDT) on Thursday, January 15th, 2026 at the Santa Fe County Purchasing Division, 102 Grant Avenue (First Floor), Santa Fe, NM 87501. Mailing Address: Hand Delivery and Courier: Santa Fe County Purchasing Division Santa Fe County Purchasing Division Attn: Ben McCormack Attn: Ben McCormack PO Box 276 102 Grant Avenue, 1st Floor Santa Fe, NM 87504-0276 Santa Fe, NM 87501 3. Bids must be submitted in a sealed envelope or container and be clearly marked with the words: Sealed Bid Enclosed, IFB# 2026-0148-FD/BM. Bids that are not submitted in a sealed envelope or container will not be accepted. 4. Filing time marked or stamped on the sealed envelope or container by the Santa Fe County Purchasing Division shall be the official time of receipt of the bid. 5. All bids shall remain sealed until the date and time specified in the “Advertisement” on Page 2 of this bid package. 6. To preclude possible errors and/or misinterpretations, bid prices shall be affixed in ink legibly written or typed. In case of discrepancy, amounts stated in words shall govern. 7. Acknowledgement of Receipt Form Interested bidders should hand deliver or return by e-mail, by registered or certified mail the "Ac- knowledgement of Receipt Form" that accompanies this document (See “Appendix A”) to have their organization placed on the procurement distribution list. The form should be legibly completed and signed by an authorized representative of the organization, dated and returned by close of business on December 29th, 2025. The procurement distribution list will be used for the distribution of written responses to questions and any IFB amendments. 8. Campaign Contribution Disclosure Form Bidders must complete and submit with their bid the Campaign Contribution Disclosure Form, “Appendix B”. IFB# 2026-0148-FD/BM 4 THIS PAGE LEFT INTENTIONALLY BLANK IFB# 2026-0148-FD/BM 5 GENERAL TERMS & CONDITIONS 1. Bid Modification and Withdrawal: After bid opening, no modifications of bids shall be permitted. A Bidder alleging a material mistake of fact after the opening of bids may be permitted to withdraw its bid upon written request prior to contract award. Bids may be withdrawn upon receipt of written request prior to the scheduled bid opening for the purposes of correction and/or change. Such modifications shall be properly identified and signed or initialed by the Bidders authorized representative or agent. Resubmission of the modified bid must be received within the specified time of bid opening in order to be considered. 2. Method of Award, if applicable: Santa Fe County reserves the right to award a “Multiple Source Award” pursuant to Section 13-1-153 NMSA 1978, to the bidder(s) submitting the lowest responsive bid(s) meeting or exceeding specifications and terms and conditions for those items. 3. Notification of Award: The successful Bidder(s) shall be notified in writing within five (5) working days of contract award. The successful Bidder(s) will be issued subsequent purchase order(s) for goods and/or services as predicated by the Scope of Work, Specifications or supplemental agreement, if applicable, prepared by Santa Fe County. 4. Delivery: Time is of the essence for purposes of this solicitation. All damages resulting from late delivery of goods or services shall be the responsibility of the bidder. All items bid or services are to be delivered F.O.B. Santa Fe County, at a site to be determined by the County at the time a purchase order is released, except specifically set forth herein. In the event of failure of the bidder to deliver in accordance with this requirement, the bidder shall be liable to the County for late delivery liquidated damages in the amount of $100.00 each day the materials and s
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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