SLED Opportunity · NEW MEXICO · SANTA FE COUNTY
AI Summary
Santa Fe County Public Works seeks bids for a four-year contract to provide guard rails, traffic signs, traffic markers, and pavement marking services. Bids due August 12, 2026, with a pre-bid conference on July 21, 2026.
SANTA FE COUNTY PUBLIC WORKS DEPARTMENT INVITATION FOR BIDS IFB NO. 2026-0397-PW/BM GUARD RAILS, TRAFFIC SIGNS AND SIGN STRUCTURES, TRAFFIC MARKERS AND PAVEMENT MARKING SERVICES NM Commodity Code(s): 57028; 54073; 96880; 96861; 55072; 83248 JULY 2026 IFB No. 2026-0397-PW/BM 2 Table of Contents BIDDING DOCUMENTS Advertisement ..........................................................................................................................3 Bid Instructions .........................................................................................................................4 General Term and Conditions ...................................................................................................7 Supplemental Terms and Conditions ......................................................................................15 Contract Objectives .................................................................................................................17 Bid Form .................................................................................................................................22 Bid Sheet .................................................................................................................................23 APPENDIX A (Acknowledgement of Receipt Form) ...........................................................42 APPENDIX B (Campaign Contribution Disclosure Form) ...................................................43 APPENDIX C (Resident Veterans Preference Certification) ................................................46 APPENDIX D (Sample Price Agreement) ............................................................................47 IFB No. 2026-0397-PW/BM 3 ADVERTISEMENT GUARD RAIL, TRAFFIC SIGNS AND STRUCTURES, TRAFFIC MARKERS AND PAVEMENT MAKING SERVICES IFB No. 2026-0397-PW/BM The Santa Fe County Public Works Department is requesting bids for the purpose of procuring a four (4) year Price Agreement for Guard Rail, Traffic Signs and Structures, Traffic Markers and Pavement Making Services. Pursuant to the Procurement Code, Sections 13-1-153 and 13-1-154, Santa Fe County reserves the right to issue a “Multiple Source Award” to obtain the items or services listed. Multiple awards are recommended to ensure availability and/or timely delivery. Bids may be held for ninety (90) days subject to all action by the County. Santa Fe County reserves the right to reject any and all bids in part or in whole. A completed bid package shall be submitted in a sealed container indicating the IFB title and number along with the Offeror’s name and address clearly marked on the outside of the container. All bids must be received by 2:00 PM (MDT), Wednesday, August 12, 2026, at the Santa Fe County, Purchasing Division located at 102 Grant Avenue, Santa Fe, NM 87501. The Bid Opening will be held in person and via Microsoft Teams https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting by using the meeting ID: 216 924 667 681 053, passcode: jr3vJ2pw or by calling (773) 352-2011 phone conference ID: 140 784 115#. By submitting a bid for the requested materials and/or services each Bidder is certifying that their bid is in compliance with the regulations and requirements stated within this Invitation for Bid. A Pre-Bid Conference will be held on Tuesday, July 21, 2026 @ 11:00 AM (MDT) at the Lamy Conference room located at 102 Grant Avenue in Santa Fe, NM for all interested Bidders to review and discuss the bid packet. Attendance at the pre-bid conference is not mandatory but is strongly encouraged. EQUAL OPPORTUNITY EMPLOYMENT: All qualified bidders will receive consideration of contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and mental handicap, serious mental condition, disability, spousal affiliation, sexual orientation or gender identity. Information for Invitation for Bid documents will be available by visiting the Santa Fe County website at https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations or by contacting Brandon Martinez, Santa Fe County Purchasing or by telephone at (505) 995-9551 or email at bimartinez@santafecountynm.gov. BIDS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY. Santa Fe County Public Works Published: July 12 & 13, 2026 IFB No. 2026-0397-PW/BM 4 BID INSTRUCTIONS 1. All bids shall be submitted on the Santa Fe County “Invitation for Bids” forms provided herein. 2. A Pre-Bid Conference will be held on Tuesday, July 21, 2026 @ 11:00 AM (MDT) at the Lamy Conference room located at 102 Grant Avenue in Santa Fe, NM. Attendance at the pre-bid conference is not mandatory but is strongly encouraged. 3. All bids must be received no later than 2:00 PM (MDT), Wednesday, August 12, 2026 at the Santa Fe County Purchasing Division, 102 Grant Avenue (First Floor), Santa Fe, NM 87501. Mailing Address: Hand Delivery and Courier: Santa Fe County Purchasing Division Santa Fe County Purchasing Division Attn: Brandon Martinez Attn: Brandon Martinez PO Box 276 102 Grant Avenue, 1st Floor Santa Fe, NM 87504-0276 Santa Fe, NM 87501 The Bid-Opening will also be held via Microsoft Teams by using the meeting ID: 216 924 667 681 053, passcode: jr3vJ2pw or by calling (773) 352-2011 phone conference ID: 140 784 115# in case you are unable to join in-person. If a bidder submitting a bid chooses to stay for the bid opening, only ONE (1) person representing the firm may be in the conference room. If you plan on attending in-person please email Brandon Martinez, Procurement Specialist Senior, at bimartinez@santafecountynm.gov. 4. Bids must be submitted in a sealed envelope or container and be clearly marked with the Offeror’s name and address on the outside of the container and the words: Sealed Bid Enclosed, IFB No. 2026-0397-PW/BM. 5. Filing time marked or stamped on the sealed envelope or container by the Santa Fe County Purchasing Division shall be the official time of receipt of the bid. 6. All bids shall remain sealed until the date and time specified in the “Advertisement” on Page 2 of this bid package. 7. To preclude possible errors and/or misinterpretations, bid prices shall be affixed in ink legibly written or typed. In case of discrepancy, amounts stated in words shall govern. 8. Acknowledgement of Receipt Form https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting IFB No. 2026-0397-PW/BM 5 Interested bidders should hand deliver or return by e-mail, by registered or certified mail the "Acknowledgement of Receipt Form" that accompanies this document (See “Appendix A”) to have their organization placed on the procurement distribution list. The form should be legibly completed and signed by an authorized representative of the organization, dated and returned by close of business on Wednesday, August 12, 2026. The procurement distribution list will be used for the distribution of written responses to questions and any IFB amendments. 9. Campaign Contribution Disclosure Form Bidders must complete and submit with their bid the Campaign Contribution Disclosure Form, “Appendix B”. 10. Double-sided documents All submitted bids/proposal documents will be double-sided, pursuant to Santa Fe County Resolution 2013-7, Adopting Sustainable Resources Management Principles, Section 2.A. Waste Reduction and Reuse… “all documents are to be double-sided, including those that are generated by outside entities using County funds and by consultants and contractors doing business with the County”.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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