2026-2029 MASTER SERVICES AGREEMENT - ENVIRONMENTAL CONSULTING (CEQA/NEPA), HAZARDOUS MATERIAL TESTING/INSPECTION, GEOTECHNICAL AND LAND PLANNING SUPPORT SERVICES

Background

The County of Solano, CPM is the primary agency which provides in-house and/or out sources all project/construction management and architectural/engineering services required to successfully deliver capital improvement projects on behalf of the County.  These projects include a wide variety of new construction, renovation/rehabilitation, site improvements, tenant improvements, and historic preservation projects.  CPM manages a project portfolio with an estimated cumulative value more than $100 million in FY 2025-2026.

Project Management and Organization

Environmental, Hazardous Material, Geotechnical, and Land Planning Contractors/Owner’s Representatives: The selected firm will serve as the County’s advocate and designated representative, functioning as an extension of the Capital Projects Management (CPM) Division. Under the oversight of the CPM Division, the firm will coordinate with County departments and agencies while providing professional environmental consulting services and technical expertise to support project management and design activities within the public works context. All work must comply with applicable laws, codes, regulations, and County standards. The firm will also be responsible for delivering a comprehensive range of hazardous materials evaluation and monitoring services that align with current regulatory requirements and the County’s project management processes. For land use entitlement processing, the firm must provide qualified personnel who are familiar with and able to apply the Solano County Code to ensure the timely and effective processing of planning entitlement applications under the direction of County staff.

Executive Committee: This group has authority to make final decisions concerning project issues that are outside the established scope, cost and schedule of each project/work effort.  This committee, whose composition may vary from project to project, consists of representatives from the Executive Management Group of County personnel.  The selected firm may be called on as required to provide or coordinate provision of graphic information and make presentations before the Executive Committee to facilitate issue resolution.

Steering Committee: This group has authority to make final decisions concerning project issues within the project’s established scope, cost and schedule.  This committee normally consists of representatives from various County Departments/Divisions who are stakeholders in the project. The selected firm may be called-on to provide (or coordinate provision of) graphic information, make presentations before the Steering Committee to facilitate issue resolution.

Work Group: This group, who performs the day-to-day work required to progress each project/work effort, implements the decisions made by the Executive/Steering Committees and formulates recommendations for consideration by these committees.  This group, whose composition may vary from project to project, consists of representatives from various County Departments/Divisions who are stakeholders in the project/work effort. The selected firm will provide technical information and recommendations to the Work Group as required pertaining to Environmental Consulting (CEQA/NEPA) Services performed by the selected firm.  The selected firm may be called on as required by the Work Group as required to provide or coordinate provision of graphic information and make presentations before the Work Group to facilitate issue resolution.

General Services Department, Capital Projects Management Division: Officially acts as the managing Department/Division in carrying out the day to day responsibilities of developing/managing projects.

Authorities Having Jurisdiction: The Department of Resource Management acts as the primary local regulatory authority having jurisdiction in matters regarding building codes, planning and environmental issues for County-owned projects. Other agencies, such as city fire departments, will also have regulatory authority over specific aspects of the work performed under the agreements resulting from this solicitation.  Depending on specific project needs, other federal, state, and local agencies may also be authorities having jurisdiction.

Project Details

• Department: General Services - Capital Projects Division
• Department Head: Anthony Tave (Director of General Services)

Important Dates

• Questions Due: 2026-06-13T00:00:00.000Z

Evaluation Criteria

• Approach and Management Plan (15 pts) —
  1. Describe your firm’s proposed overall approach and management plan for providing services.  For to services to be provided, describe typical deliverables.
  2. Include an organizational chart illustrating the lines of authority among responding consultant’s key team members, County staff and any other parties having a significant role in the delivery of intended services. 
  3. State whether the Responding Firm intends to use subcontractors/subconsultants. If so, clearly identify the names of the subcontractors/subconsultants along with complete mailing addresses and the services the subcontractors/subconsultants shall perform and their typical deliverables. 
• Qualifications, Experience, and References (30 pts) —
  1. Provide a brief description of the Responding Firm’s background and organizational history; how long the Responding Firm has been capable of performing the services required by this RFQ; location of office(s) with clear identification of the office(s) from which services will be performed and how this relates to responsiveness; the Responding Firm’s number of employees, longevity of senior staff, stability of client base; and
  2. Whether there is any pending litigation against the Responding Firm; and if such litigation exists, attach an opinion of counsel as to whether the pending litigation will impair the Responding Firm’s performance in a contract under this RFQ; Whether, in the last ten years, the Responding Firm has filed (or had filed against it) any bankruptcy or insolvency proceeding, whether voluntary or involuntary, or undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors; and if so, attach an explanation providing relevant details;(not counted toward maximum page count).
  3. State the qualifications and experience of the key team member(s) that will provide services. Identify the responsibility of key team members. Emphasize the specific qualifications and experience from projects or services similar to those for the County’s project types for the key team members. Identify the personnel responsible for quality control. Note that key team members are expected to be committed for the duration of the contract and that replacement of key team members will not be permitted without prior consultation with, and approval of, the County; comparable qualifications will be expected.  Provide a brief description of typical project staffing that illustrates the relationship among key staff, senior management, junior staff and/or subconsultants and quality control personnel.
  4. For each key team member, provide at least three references (names and current phone numbers) from recent work (previous five years).  Include a brief description of each project associated with the reference, and the role of the respective team member. 
• Work Plan and Sequence, Quality Control, and Cost Control (20 pts) —
  1. Provide a representative outline description of how your firm would conduct tasks supporting a typical project, identifying the usual sequence of tasks and deliverables. The work plan should be in sufficient detail to demonstrate a clear understanding of the nature and relation of typical project tasks the Responding firm would provide. The description should illustrate the typical sequence of, and relationships among, tasks. Where known, include typical durations for the performance of tasks. As appropriate to your firm’s services, describe typical work effort milestones.
  2.  Discuss the Firm’s approach for managing progress to complete requested services for a given project on time/schedule.
  3. As appropriate to your Firm’s services, provide information on procedures in place to ensure that high-quality, coordinated work products are delivered and ensure work is complete. As requested above, include the name and title of the individual(s) responsible for quality control.
  4. As appropriate to your firm’s services, provide information on measures your firm takes to help control work effort/project costs and ensure work is completed within budget.  Include the name and title of the individual(s) responsible for cost control.
• Representative Projects and Work Efforts (25 pts) —

  Describe in detail five public sector or other relevant projects completed in the last ten years, of which at least three were completed within the last five years, that demonstrate the following experience, as applicable to the services provided by the Responding Firm:

  1. Managing work under public sector contract codes, building codes, policies and regulations; Managing/providing professional services for corresponding pre-design, entitlement, assessments, design, bidding, construction, quality control and post-construction evaluation of projects; Presenting in a public forum to the general public and/or elected officials and/or presenting to internal project stakeholder groups as relevant; Performing tasks listed under Sample Scope of Work Service Task List of the RFQ;
  2. Providing technical support services for public sector projects delivered under differing project delivery methods;
  3. Meeting project deadlines, overall project schedule and budget including Critical Path Analysis or other forecasting/recovery methods and/or cost estimating/market monitoring/Value Engineering processes;
  4. Innovative problem-solving or design solution; excellence in energy or resource conservation.
  5. Provide a matrix referencing work performed relative to projects listed indicating key personnel responsible for performance and the extent of their involvement in the project. Differentiate which work was performed by subcontractors/subconsultants, if subcontractors/subconsultants are proposed.
• Fee Schedule (10 pts) —

  Provide a Standard Rates Schedule through Calendar Year 2029 for the Responding Firm and any proposed subcontractors/subconsultants, including hourly rates for each position (correlating job title with the position for hourly rates listed), and identifying reimbursable expenses. Differentiate standard or basic services from services the Responding Firms and its subcontractors/subconsultants would consider to be additional services.

Submission Requirements

• Response Requirements Confirmation: (required) —

  The technical proposal (excluding the cover letter, resumes, sample forms, financials, writing samples, and County forms) shall not exceed a total of 25 single-sided, 8.5” x 11”, numbered pages.  

• Federal Tax ID Number (required) —

  Enter your Federal Tax ID Number

• Cover Letter (required) —

  The proposal must be submitted with a cover letter describing the Respondent’s interest and commitment to the services outlined in this RFQ. The letter must state that the proposal is valid for a period of 90 days and include the name, title, address and telephone number of the individual to whom correspondence and other contacts should be directed during the selection process. The person authorized by the responder to negotiate a contract with the County must sign the cover letter.

  Address the cover letter as follows:

  Solano County General Services Department
  Purchasing Services
  675 Texas Street Suite 2500
  Fairfield, CA 94533
  Attention: Umiika Wright, Senior Buyer

• Approach and Management Plan (required) —

  This section shall provide the Respondent’s proposed approach and management plan for providing the services.  Include an organizational chart showing the proposed relationships among contractor staff, County staff and any other parties that may have a significant role in the delivery of this program.

   

  If applicable, Respondents also are to describe the organization's intended approach to collaboration and coordination with other organizations providing similar services in the County.  This should include, but not necessarily be limited to, steps that would be taken to explore the potential for sharing resources and avoiding duplication of services.

• Key Team Member Qualifications, Experience, and References (required) —

  Respondent shall provide the qualifications and experience of the key team member(s) that will work on the project. Emphasize the specific qualifications and experience from projects similar to this project for the key team members as evidenced by resumes. Key team members are expected to be committed for the duration of the project. Replacement of key team members will not be permitted without prior consultation with and approval of the County.

  Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

  Supply three (3) References from Government Agencies and/or Firms of similar size as Solano County for whom the Key Team Member has provided similar services during the last three (3) years.

• Agency References: (required) —

  Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

  The bidder shall provide the (3) references of government agencies and or firms for whom they have provided similar services during the last five (5) years.  These references should be from different entities and not from Solano County.

• Work Plan and Schedule (required) —

  Respondent shall provide a description of how each task of the project will be conducted, this shall include identification of deliverables for each task and a schedule. The work plan should be in sufficient detail to demonstrate a clear understanding of the project. The schedule should show the expected sequence of tasks and include durations for the performance of each task, milestones, submittal dates and review periods for each submittal. Discuss the approach for completing the requested services for the project on schedule. The project is expected to commence no later than August 1, 2026 and all public meetings, draft and final documents fully completed by July 31, 2029.

• Quality Control (required) —

  As appropriate to your Firm’s services, provide information on procedures in place to ensure that high-quality, coordinated work products are delivered and ensure work is complete. Include the name and title of the individual(s) responsible for quality control.

• Cost Control (required) —

  Respondent shall provide information on how project costs will be controlled to ensure all work is completed within the negotiated budget for the project. Include the name and title of the individual responsible for cost control.

• Additional/Supplemental Information —

  Additional/supplemental information beyond what has been requested and required that the Respondent feels may be helpful is to be provided here.

• Fee Schedule (required) —

  Provide a Standard Rates Schedule through Calendar Year 2029 for the Responding Firm and any proposed subcontractors/subconsultants, including hourly rates for each position (correlating job title with the position for hourly rates listed), and identifying reimbursable expenses. Differentiate standard or basic services from services the Responding Firms and its subcontractors/subconsultants would consider to be additional services.

• Detailed Documentation of Financial Resources (required) —

  The Respondent shall provide the following documentation of sufficient financial strength and resources to provide the scope of services as required:

  1. The respondent's most recent independent audited financial statements for a fiscal year ended within the last 36 months.
  2. In lieu of audited financial statements, the County may accept, on a case-by-case basis,
     • a current written bank reference, in the form of a standard business letter, indicating that the respondent's business relationship with the financial institution is in positive standing; or 
     • Documentation disclosing the amount of cash flows from operating activities for the respondents most current operating period. Said documentation must indicate whether the cash flows are positive or negative, and, if the cash flows for the most recent operating period are negative, the documentation must include a detailed explanation of the factors contributing to the negative cash flows. 
• Conflict of Interest (required) —

  The Consultant agrees to disclose any actual, potential, or perceived conflicts of interest that may arise during their participation in the RFQ process. This includes, but is not limited to:

  A. Prior personal relationships with any employees, contractors, or stakeholders of Solano County.

  B. Other: Identify potential conflicts of interest, if any, for each team member and for each firm. Identify and explain any relevant lawsuits dating back ten years related to land use, planning, or CEQA work performed by any team member or firm.

  By submitting a statement of qualification, the Consultant certifies that they have no actual conflicts of interest and have disclosed all relevant conflicts in accordance with this clause.

• County Contract (required) —

  Respondent shall include a statement of acknowledgment that the Respondent has reviewed the County of Solano Standard Contract, and any Special Terms provided and has accepted it with or without qualification.

  If the Respondent makes qualifications, those qualifications must be identified and listed along with suggested modifications to the contract and attached here. [Note: Scope of Work and Budget Detail and Payment Provisions for the contract, will be finalized during the contract negotiation process.] 

  If the Respondent makes no qualifications to the Standard Contract or any additional Terms provided, including any additional attachments or exhibits, then it shall be deemed that the Respondent accepts all terms without reservation or any qualifications. 

• Responder accepts County terms and conditions without qualification. (required)
• What qualifications are you taking to the County terms and conditions? (required) —

  If responder takes exception, please attach qualifications here.

• Non-Collusion Declaration (required) —

  NON-COLLUSION DECLARATION PURSUANT TO PUBLIC CONTRACT CODE SEC. 7106

  The undersigned declares:  I am the authorized representative of the party making the foregoing response.

  The response is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The response is genuine and not collusive or sham. The responder has not directly or indirectly induced or solicited any other responder to put in a false or sham response. The responder has not directly or indirectly colluded, conspired, connived, or agreed with any responder or anyone else to put in a sham response, or to refrain from responding. The responder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the response price of the responder or any other responder, or to fix any overhead, profit, or cost element of the proposed price, or of that of any other responder. All statements contained in the response are true. The responder has not, directly or indirectly, submitted his or her response price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, response depository, or to any member or agent thereof to effectuate a collusive or sham response, and has not paid, and will not pay, any person or entity for such purpose.

  Any person executing this declaration on behalf of a responder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the responder.

  I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct, and that this declaration is executed.

• Certification of Compliance (required) —

  The responder does hereby make certification and assurance of the Respondent's compliance with:

  The laws of the County of Solano:
  http://www.codepublishing.com/CA/SolanoCounty/

  Title VI of the federal Civil Rights Act of 1964:
  https://www.justice.gov/crt/fcs/TitleVI-Overview

  Title IX of the federal Education Amendments Act of 1972:
  https://www.justice.gov/crt/title-ix-education-amendments-1972

  The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government:
  https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity

  The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government:
  https://www.ada.gov/pubs/adastatute08.htm

  All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America,

  The condition that the submitted response was independently arrived at, without collusion, under penalty of perjury; and,  

  The condition that no amount shall be paid directly or indirectly to an employee or official of the County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the responder in connection with the Procurement under this RFQ for2026-2029 MASTER SERVICES AGREEMENT - ENVIRONMENTAL CONSULTING (CEQA/NEPA), HAZARDOUS MATERIAL TESTING/INSPECTION, GEOTECHNICAL AND LAND PLANNING SUPPORT SERVICES.

• County Reservations: (required) —

  COUNTY OF SOLANO HEREBY RESERVES THE FOLLOWING RIGHTS:

  The County of Solano reserves the right to make an award in whole or in part or any varying combination of the following requirements that will be in the best interest of the County, and not necessarily to the lowest Contractor. The intended award of Contract shall be made to the highest rated Respondent based on the evaluation Criteria stated within the RFQ.

  Right of Rejection

  The County reserves the right to reject any and all responses, or to cancel this RFQ in part or in its entirety.

  The County reserves the right to waive any variances in responses provided such action is in the best interest of the County.

  The County reserves the right to amend this RFQ at any time.  The County also reserves the right to cancel or reissue the RFQ at its sole discretion. 

  Any proposal received which does not meet the stated pre-requisites of this RFQ for 2026-2029 MASTER SERVICES AGREEMENT - ENVIRONMENTAL CONSULTING (CEQA/NEPA), HAZARDOUS MATERIAL TESTING/INSPECTION, GEOTECHNICAL AND LAND PLANNING SUPPORT SERVICES, may be considered to be non-responsive, and may be rejected. The County may reject any proposal that does not comply with all of the terms, conditions, and performance requirements as stated within the RFQ.

  To cancel any award and re-solicit responses for services herein specified due to the increased or added costs, if in its opinion increased prices are greater than those of the general market.

  To cancel any award and re-solicit responses in the event services cannot commence with ten (10) days after the specified date for start of work.

  To reject any and all responses considered not to be in the best interest of the County.

  To waive any and all minor irregularities in responses.

  To reduce or increase any specification, in whole or in part due to changes in budget allocations. 

  I declare under penalty of perjury under the laws of the State of California that I have read the above Reservations as stated by the County of Solano.

• Drug-Free Workplace Certification (required) —

  The contractor or grant recipient named on this response hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The contractor will:

  1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

  2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following: 

  1. The dangers of drug abuse in the workplace
  2. The person's or organization's policy of maintaining a drug-free workplace
  3. Any available counseling, rehabilitation and employee assistance programs
  4. Penalties that may be imposed upon employees for drug abuse violations

  3. Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed contract or grant:

  1. Will receive a copy of the company's drug-free policy statement
  2. Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant

  CERTIFICATION

  I, the official submitting this response, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above-described certification. I am fully aware that this Certification, executed on the date of response submittal and in the County below, is made under penalty of perjury under the laws of the State of California.

• Disclosure of Criminal and Civil Proceedings (required) —

  Describe all ongoing and past civil and criminal proceedings within the last 10 years. Indicate the status of current proceeding and the outcome of closed or completed actions. Also, describe, if any, how the outcome of actions impacted company business operations.

  Note: if no civil and criminal proceedings within the last 10 years, indicate here. 

• Debarment Certification (required) —

  By submitting a response to the County of Solano, under penalty of perjury, I, the Respondent, hereby certify that the Prospective Contractor and/or its officers, directors, and employees:

  1. Are not currently excluded, debarred, or otherwise ineligible to participate in a federally funded program
  2. Have not been convicted of a criminal offense related to the provision of federally funded items or services nor has been previously excluded, debarred, or otherwise declared ineligible to participate in any federally funded programs, and
  3. Are not, to the best of its knowledge, under investigation or otherwise aware of any circumstances which may result in contractor being excluded from participation in federally funded programs.

  This representation shall be an ongoing representation during the term of any contract awarded to the Prospective Contractor. If awarded a contract, Prospective Contractor hereby commits to immediately notify the County of any change in the status of the representations set forth in this Form.

  Prospective Contractor authorizes the County to independently verify its suspension and debarment status.

  Prospective Contractors are cautioned that making a false certification may subject the certifier to criminal prosecution or administrative sanctions.

  I certify that I am authorized by the company named above to respond to this request.

• Signature Page: (required) —

  Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

• Is this project grant funded? (required) —

  If grant funded local vendor preference does not apply.

• Pre-Proposal Meeting/Job walk/Conference (required) —

  Is there going to be some form of pre-proposal meeting for this RFP?

• Mandatory or Non-Mandatory? (required) —

  Is the pre-proposal meeting going to be mandatory? (If non-mandatory then select "No") 

  NOTE: DO NOT FORGET TO ADD TO THE TIMELINE

• Proposal Validity Period? (required) —

  For how long do you wish proposals to remain valid after the due date? 90 days? 120 days? Please enter using number of days (ex: 120 days)

• Use Electronic Pricing Table? (required) —

  Select yes when you have line items (construction, commodities, etc.). This option provides automatic tabulation of pricing results.

  Select no if you would like the vendors to upload pricing as a document in their own format and pricing structure. This option will not enable automatic tabulation of pricing results.

• Will This Solicitation Require Evaluation Criteria? (required)
• Additional/Supplemental Information (required) —

  Do you wish to allow responses to contain additional relevant information?

• Contract Value/NTE Amount (required) —

  What is the initial not to exceed amount for this contract? This is not a final number, this is just an estimate to be stated in the RFP.

• Desired Contract Start Date (required) —

  Please specify what the desired contract start date is using the following format: Month, Day, Year (ex: July 1, 2023)

• Desired Contract End Date (required) —

  Please specify what the desired contract end date is using the following format: Month, Day, Year (ex: June 30, 2024)

• Project Description (required) —

  Please provide a short narrative of the Projec Description.  Perhaps consider using the first few lines or paragraph from the SOW.