Active SLED Opportunity · PENNSYLVANIA · CHELTENHAM TOWNSHIP
AI Summary
Cheltenham Township seeks sealed bids for 2026 biodegradable paper leaf and grass collection bags. This one-year contract (Sept 2026 - Aug 2027) requires supply of 30-gallon biodegradable, recyclable paper bags. Bids due July 30, 2026, with a 10% bid bond. Multiple municipalities participate. Details and submission via OpenGov portal.
Cheltenham Township, Montgomery County, 8230 Old York Road, Elkins Park, PA 19027 (hereinafter “Township”) will receive sealed bids online for 2026 Biodegradable Paper Leaf & Grass Collection Bags. Sealed bids are due no later than 11:00 am, prevailing time, on Thursday, July 30, 2026, via the OpenGov Procurement Portal: https://procurement.opengov.com/portal/cheltenhamtownship.
The bidder must be able to supply 30-gallon capacity bag biodegradable and recyclable paper leaf and grass collection bags. This is a one-year contract between September 1, 2026 and August 31, 2027.
All documents and solicitation details are available online at the OpenGov Procurement Portal at: https://procurement.opengov.com/portal/cheltenhamtownship. All bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. The responding bidder is solely responsible for all costs related to the preparation and submission of the bid. The results will be posted via the OpenGov Procurement Portal.
Questions must be submitted via OpenGov Procurement Portal no later than 4:30 pm on Thursday, July 23, 2026. Submission of a question does not guarantee that such question will be answered. Any responses will be posted via the OpenGov Procurement Portal.
All bids are to be accompanied by a bid bond or certified check in the amount of 10% of the total bid, payable to Cheltenham Township.
The Board of Commissioners of Cheltenham Township reserves the right to waive any minor informalities, irregularities or defects in the bid; or to reject any or all bids, or part thereof; and further reserves the right to make an award on the basis of quotations received for any individual bid item, or on the basis of the aggregate total for all bid items on which quotations are received as deemed to be in the best interest of the Township. Bids may be held by the Township for a period of 60 days from the date of bid opening for the purpose of reviewing bids and investigating qualifications of bidders prior to awarding contract.
By Order of the Board of Commissioners of Cheltenham Township
Alyson Elliott, Acting Township Manager
Cheltenham Township, Montgomery County, 8230 Old York Road, Elkins Park, PA 19027 (hereinafter “Township”) will receive sealed bids online for 2026 Biodegradable Paper Leaf & Grass Collection Bags. Sealed bids are due no later than 11:00 am, prevailing time, on Thursday, July 30, 2026, via the OpenGov Procurement Portal: https://procurement.opengov.com/portal/cheltenhamtownship.
The bidder must be able to supply 30-gallon capacity bag biodegradable and recyclable paper leaf and grass collection bags. This is a one-year contract between September 1, 2026 and August 31, 2027.
All documents and solicitation details are available online at the OpenGov Procurement Portal at: https://procurement.opengov.com/portal/cheltenhamtownship. All bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. The responding bidder is solely responsible for all costs related to the preparation and submission of the bid. The results will be posted via the OpenGov Procurement Portal.
Questions must be submitted via OpenGov Procurement Portal no later than 4:30 pm on Thursday, July 23, 2026. Submission of a question does not guarantee that such question will be answered. Any responses will be posted via the OpenGov Procurement Portal.
All bids are to be accompanied by a bid bond or certified check in the amount of 10% of the total bid, payable to Cheltenham Township.
The Board of Commissioners of Cheltenham Township reserves the right to waive any minor informalities, irregularities or defects in the bid; or to reject any or all bids, or part thereof; and further reserves the right to make an award on the basis of quotations received for any individual bid item, or on the basis of the aggregate total for all bid items on which quotations are received as deemed to be in the best interest of the Township. Bids may be held by the Township for a period of 60 days from the date of bid opening for the purpose of reviewing bids and investigating qualifications of bidders prior to awarding contract.
By Order of the Board of Commissioners of Cheltenham Township
Alyson Elliott, Acting Township Manager
If the contract is to be awarded, the Township reserves the right to select any combination of the Base Bid and/or Alternate Bids to determine the lowest responsible bidder for the selected combination whose bid is in the best interests of the project. If the contract is to be awarded, only one award will be made. Time is of the essence in the award of a contract. Hindrance of the award process due to the extent of a bidder’s proposed modifications may have a negative impact on the Township’s assessment of that bid.
The selected vendor will be responsible to furnish all labor, equipment, materials, and expertise required to supply 30-gallon capacity bag biodegradable and recyclable paper leaf and grass collection bags as specified herein from a source that will provide prompt and efficient service. Failure to respond to any request for information may result in rejection of the proposal, at the sole discretion of the Township. All vendors shall meet the minimum service requirements indicated below:
This is a one-year contract between September 1, 2026 and August 31, 2027.
A. Contract Content
The contract(s) resulting from the award of this IFB will consist of this IFB, the bidder’s proposal, and any additional information deemed necessary as a result of the negotiations held with the successful bidder(s).
B. No Discrimination
The Vendor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, national origin or handicap. The Vendor will take affirmative action to ensure that applicants are employed without regard to race, color, religion, sex, age, handicap, or national origin. The Vendor will take steps to insure employees are treated during employment without regard to race, color, religion, sex, age, handicap, or national origin. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
C. Failure to Provide Services or Products
If, in the Township’s opinion, the Vendor fails to properly or satisfactorily perform the services or provide the products called for under this Contract, or otherwise fails or neglects to comply with the material terms of this Contract, the Township may make arrangements with other providers to obtain substitute services and/or products. The Township may, in addition to any other legal remedies available to Township, elect to terminate the contract.
D. Contract Termination
A contract may be cancelled by Cheltenham Township by giving the Vendor a minimum of seven (7) business days written notice.
E. Indemnification and Hold Harmless
The Vendor shall indemnify, hold harmless and defend the Township, its officers, employees and agents from and against any and all liability for any loss, damage, claims, suits, judgments, or causes of action brought or claimed against the Township of whatever nature on account of any bodily injuries, death of any person or persons, or property losses or damages received or sustained by any party or parties, by or from the acts of the Vendor or its servants, agents, subcontractors or employees, acts of errors or omissions of the Vendor or of its servants, agents, subcontractors or employees, or on account of or in consequence of the performance of its professional services under this contract, work performed under Change Orders, or any such other work performed for or on behalf of the Township, whether or not due in whole or in part to any act, omission or negligence of the Township. This indemnity shall include reasonable attorneys’ fees, costs and all other expenses incurred in the defense of any claim, liability, action or suit.
A. Bid Due Date
Bids will be accepted until 11:00 am, prevailing time, on Thursday, July 30, 2026, through the e-procurement portal at https://procurement.opengov.com/portal/cheltenhamtownship. Bids received after this deadline noted will not be considered.
B. Amendments to Submitted Bids
Amendments to or withdrawal of submitted bids can be done through the e-procurement portal, until the submittal due date and time. No amendments or withdrawals will be accepted after the deadline unless such amendments or withdrawals are in response to a Township request.
C. Required Review of IFB Package
Prospective bidders shall carefully review this IFB for defects. Any comments concerning defects or questions regarding the project must be made through the e-procurement portal no later than 4:30 pm on Thursday, July 23, 2026. Telephone calls will not be accepted. Any required addenda to the IFB will be issued through the e-procurement portal.
D. Receipt of IFB Package
The Township is the sole authority to provide the IFB package to interested companies or individuals. Bidders who are working from an IFB package obtained from any other source may be working from an incomplete or incorrect set of documents. The Township assumes no responsibility for errors, omissions or misinterpretations in a bid resulting from a Bidder’s use of an incomplete IFB package.
To ensure they have the most up-to-date information about the IFB, Bidders who have received the IFB package from a source other than the Township are advised to visit the Township e-procurement portal and register with the Township. This will ensure that the Bidder will receive all communications or addendums, if any, regarding the IFB.
E. Preparation Costs
The Township will not be responsible for any costs associated with the preparation submittal or presentation of any bid.
F. Disclosure of Bid Contents'
All bids and other material submitted become the property of the Township and may be returned only at the Township’s option. Information contained in the bids will not be disclosed during the evaluation process. Under Pennsylvania’s “Right to Know” laws (65 P.L, 390 66, 1, 66.3, 21 June 1957) public records are required to be open to reasonable inspection. All bid information, including detailed price and cost information, will be held in confidence during the evaluation process and prior to the time a Notice of Intent to Award is issued. Thereafter, the winning bid will become public information. Copies of said public records may be requested through the Right to Know Office, www.cheltenhampa.gov/righttoknow.
Trade secrets and other proprietary data contained in bids may be held confidential if a Bidder requests, in writing, that the Township does so, and if the Township agrees, in writing, to do so. Material considered confidential by the Bidder must be clearly identified and the Bidder must include a brief statement that sets out the reasons for confidentiality.
G. Reservation of Rights
The Township reserves and may, at its sole discretion, exercise the following rights with respect to this IFB and all bids submitted pursuant to this IFB:
A. Description
Disposable, weatherproof, biodegradable and recyclable paper sack designed for easy filling.
The bags shall be constructed of two (2) ply, 50-pound, heavy duty wet strength Kraft paper (or approved equal), laminated together with waterproof adhesive throughout. The bags should be self-opening, have a flat bottom and be capable of self-standing. The bags shall be completely biodegradable and recyclable. The bags shall be weather resistant. The bags must be non-polluting and meet all federal and state solid waste regulations.
The 30-gallon capacity bag shall have a 16” face x 12” gusset x 35” high. The tube length shall be approximately 41½”.
D. Packaging/Shipping
Bags are to be firmly bound in fifty (50) bag bales.
E. Quantity
Each participating municipality plans to order the following quantity of bags during the contract period:
| Municipality | Est. Base Quantity |
| Cheltenham Township | 25,000 |
| Hatfield Borough | 4,000 |
| Jenkintown Borough | 12,000 |
| Lower Moreland Township | 12,600 |
| Lower Salford Township | 4,000 |
| TOTAL BAGS: | 57,600 |
Please be advised that the Project Document available under the Downloads tab does not contain the required bid forms, and any embedded links within the PDF will not function. All required forms must be downloaded directly from the Vendor Questionnaire section. Failure to submit these forms may result in an incomplete bid.
The Township reserves the right, in its sole discretion, to reject any bid that is incomplete, non-responsive to the requirements of this IFB, submitted by a bidder who does not meet the stated qualification criteria, or for any other reason deemed to be in the best interest of the Township.
A. Business Privilege License and Fees
The successful Vendor shall submit a Business Privilege License Application and receive a License Number prior to issuance of a Notice to Proceed. The Vendor will be responsible for any and all license fees and taxes resulting from work completed in the Township. A Business Privilege Application has been included in the Vendor Questionnaire.
B. Performance Bond
The successful bidder awarded the contract must submit a Performance Bond in the amount of one hundred percent (100%) of the contract price within ten (10) days of the date of award to ensure completion of the contract. Each participating municipality listed above shall be named on the bond. Failure to furnish the required Performance Bond shall render the award void.
A. Invoicing and Payments
The right is reserved by each municipality to order items as described herein in quantities required by that municipality. Orders will be placed, and payment made by each municipality directly to the Vendor. The Vendor should include with each invoice a detailed invoice form detailing the work completed and number of bags provided per the specifications outlined in this bid. Invoices will not be paid without accompanying documentation.
B. Additional Services and Purchase Orders
The municipalities reserve the right to increase or decrease specified quantities at any time during the contract year. In the event additional services are requested by the municipalities, written authorization in the form of a purchase order will be required for said additional costs. All purchase orders must have all the binding qualities of a formal contract. Other Montgomery County Consortium Municipality members may piggyback on these bid prices.
C. Taxes
The Township is exempt from all Federal excise and transportation taxes and Pennsylvania sales and use tax. No exemption certificates are required and none will be issued. This is not meant to exempt a Vendor from the payment of sales tax or use tax required to be paid with respect to its purchase or use of tangible personal property use in connection with the performance of the Contract.
D. W-9 Requirement
The successful Vendor shall be required to submit a completed and signed IRS Form W-9 prior to contract execution and before any payment is issued by the Township. Failure to provide a W-9 may result in a delay in award or payment.
| Bid Posted: | July 6, 2026 |
| Question Submission Deadline: | July 23, 2026, 4:30pm |
| Bid Due Date: | July 30, 2026, 11:00am |
Please download the below documents, complete, and upload Bid Proposal Form and any supporting documents.
Each bid shall be accompanied by bid security in an amount not less than ten percent (10%) of the total bid price. Bid security shall be provided in the form of a certified check or bank draft payable to the order of Cheltenham Township, negotiable U.S. Government Bonds (at par value), or a Bid Bond executed by the bidder and a surety authorized to do business in the Commonwealth of Pennsylvania.
Bid security shall be uploaded with the bid submission through the electronic bidding portal. Failure to submit the required bid security in the proper form and amount may result in rejection of the bid as non-responsive.
A Bid Bond form is provided in the bid documents for bidder convenience and may be used, or bidders may submit an equivalent form acceptable to the Township.
Please download the below documents, complete, and upload.
Bidder shall submit a list of at least three (3) references for which the Bidder has provided like products or services. References will include contact name, title, telephone number and email address. Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload either a completed Business Privilege License Application or proof of a valid Business Privilege License with Cheltenham Township.
The successful Vendor is responsible for submitting this document to the Tax Office and receive a License Number prior to issuance of a Notice to Proceed. The Vendor will be responsible for any and all license fees and taxes resulting from work completed in the Township.
Please download the documents below for your review.
I have read the following documents in this IFB: Non-Discrimination/Sexual Harassment Clause, Contractor Integrity Provisions, and Contractor Responsibility/Certification Provisions and certify that I and the company I represent agree to abide by the tenets of each of these documents if awarded a contract with Cheltenham Township.
By checking the box below and submitting this Bid, I acknowledge that I have inspected the specifications and having full knowledge of the conditions under which the work described herein must be performed, agree that I or my company are capable and willing to perform the required work in accordance with all instructions, terms, conditions, and specifications set forth, in accordance with the schedule outlined in the IFB Project Timeline and dollar amount specified in this bid response. I certify that the costs/prices contained in this Bid have been carefully checked and submitted as correct and final. All unit prices include cost of delivery.
For public works contracts exceeding $25,000, prevailing minimum wages are determined by the Department of Labor of Industry by filling out a Prevailing Wage Rates Determination Request. For any project using federal funds need to use Davis-Bacon Rates.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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