2026 Landscaping Materials Supply

The Pennsauken Township, NJ , is soliciting bids for 2026 Landscaping Materials Supply. Bids are to be submitted via the Township's eProcurement Portal via https://procurement.opengov.com/portal/pennsauken PRIOR TO 10:00 am on Wednesday, April 8, 2026. Late bids will not be accepted.

Project work includes various landscaping materials for the maintenance of facilities ranging from athletic fields to recreational parks.

Background

The submitted bid for various materials shall include a price (per cubic yard) for each material picked-up by the Township at the awarded bidder’s location as well as a price (per cubic yard) for each material delivered to within the limits of Pennsauken Township, New Jersey.

Project Details

• Reference ID: 2026-BID-05
• Department: Procurement
• Department Head: - (-)

Important Dates

• Questions Due: 2026-03-27T16:00:00.000Z
• Answers Posted By: 2026-04-03T16:00:00.000Z

Evaluation Criteria

• Landscaping Materials —

  Throughout the year, Pennsauken Township is in need of various landscaping materials for the maintenance of facilities ranging from athletic fields to recreational parks.

  The submitted bid for various materials shall include a price (per cubic yard) for each material picked-up by the Township at the awarded bidder’s location as well as a price (per cubic yard) for each material delivered to within the limits of Pennsauken Township, New Jersey.

  Estimated Quantities:

  The following table depicts estimated quantities that the Township anticipates purchasing during the year. The Township reserves the right to purchase additional or fewer quantities of each individual material.

  Award of Bid:

  Bid will be awarded on a line-item basis. Materials will be ordered on an “as-needed” basis.

  Distance from Pennsauken Township:
  In the space provided on the price schedule, bidders shall indicate their place of business’ distance (in road miles) from 6725 Wayne Avenue, Pennsauken, NJ 08110.

  Note:  Delivery location may differ from 6725 Wayne Avenue, Pennsauken, NJ 08110, but will ultimately be located within the Township of Pennsauken.

   

Submission Requirements

• Bid Bond (required) —

  Please download the below documents, complete, and upload.

• Please upload proof of business registration here (required)
• Please upload your W9 here (required)
• Non-Collusion Affidavit (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• C. 271 Political Contribution Disclosure Form (required) —

  Please download the below documents, complete, and upload.

• Mandatory Equal Employment Opportunity - Construction Contracts (required) —

  MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
  N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127)
  N.J.A.C. 17:27
  CONSTRUCTION CONTRACTS

  During the performance of this contract, the contractor agrees as follows:

  The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, up-grading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

  The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

  The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

  The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer, pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

  When hiring or scheduling workers in each construction trade, the contractor or subcontractor agrees to make good faith efforts to employ minority and women workers in each construction trade consistent with the targeted employment goal prescribed by N.J.A.C. l7:27-7.2; provided, however, that the Division may, in its discretion, exempt a contractor or subcontractor from compliance with the good faith procedures prescribed by the following provisions, A, B and C, as long as the Division is satisfied that the contractor or subcontractor is employing workers provided by a union which provides evidence, in accordance with standards prescribed by the Division, that its percentage of active "card carrying" members who are minority and women workers is equal to or greater than the targeted employment goal established in accordance with N.J.A.C. l7:27-7.2. The contractor or subcontractor agrees that a good faith effort shall include compliance with the following procedures:

  1. If the contractor or subcontractor has a referral agreement or arrangement with a union for a construction trade, the contractor or subcontractor shall, within three business days of the contract award, seek assurances from the union that it will cooperate with the contractor or subcontractor as it fulfills its affirmative action obligations under this contract and in accordance with the rules promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et. seq. as supplemented and amended from time to time and the Americans with Disabilities Act. If the contractor or subcontractor is unable to obtain said assurances from the construction trade union at least five business days prior to the commencement of construction work, the contractor or subcontractor agrees to afford equal employment opportunities minority and women workers directly, consistent with this chapter. If the contractor's or subcontractor's prior experience with a construction trade union, regardless of whether the union has provided said assurances, indicates a significant possibility that the trade union will not refer sufficient minority and women workers consistent with affording equal employment opportunities as specified in this chapter, the contractor or subcontractor agrees to be prepared to provide such opportunities to minority and women workers directly, consistent with this chapter, by complying with the hiring or scheduling procedures prescribed under (B) below; and the contractor or subcontractor further agrees to take said action immediately if it determines that the union is not referring minority and women workers consistent with the equal employment opportunity goals set forth in this chapter.
  2. If good faith efforts to meet targeted employment goals have not or cannot be met for each construction trade by adhering to the procedures of (A) above, or if the contractor does not have a referral agreement or arrangement with a union for a construction trade, the contractor or subcontractor agrees to take the following actions:
     1. To notify the public agency compliance officer, the Division, and minority and women referral organizations listed by the Division pursuant to N.J.A.C. 17:27-5.3, of its workforce needs, and request referral of minority and women workers;
     2. To notify any minority and women workers who have been listed with it as awaiting available vacancies;
     3. Prior to commencement of work, to request that the local construction trade union refer minority and women workers to fill job openings, provided the contractor or subcontractor has a referral agreement or arrangement with a union for the construction trade;
     4. To leave standing requests for additional referral to minority and women workers with the local construction trade union, provided the contractor or subcontractor has a referral agreement or arrangement with a union for the construction trade, the State Training and Employment Service and other approved referral sources in the area;
     5. If it is necessary to lay off some of the workers in a given trade on the construction site, layoffs shall be conducted in compliance with the equal employment opportunity and non-discrimination standards set forth in this regulation, as well as with applicable Federal and State court decisions;
     6. To adhere to the following procedure when minority and women workers apply or are referred to the contractor or subcontractor:
        1. The contactor or subcontractor shall interview the referred minority or women worker.
        2. If said individuals have never previously received any document or certification signifying a level of qualification lower than that required in order to perform the work of the construction trade, the contractor or subcontractor shall in good faith determine the qualifications of such individuals. The contractor or subcontractor shall hire or schedule those individuals who satisfy appropriate qualification standards in conformity with the equal employment opportunity and non-discrimination principles set forth in this chapter. However, a contractor or subcontractor shall determine that the individual at least possesses the requisite skills, and experience recognized by a union, apprentice program or a referral agency, provided the referral agency is acceptable to the Division. If necessary, the contractor or subcontractor shall hire or schedule minority and women workers who qualify as trainees pursuant to these rules. All of the requirements, however, are limited by the provisions of (C) below.
        3. The name of any interested women or minority individual shall be maintained on a waiting list, and shall be considered for employment as described in (i) above, whenever vacancies occur. At the request of the Division, the contractor or subcontractor shall provide evidence of its good faith efforts to employ women and minorities from the list to fill vacancies.
        4. If, for any reason, said contractor or subcontractor determines that a minority individual or a woman is not qualified or if the individual qualifies as an advanced trainee or apprentice, the contractor or subcontractor shall inform the individual in writing of the reasons for the determination, maintain a copy of the determination in its files, and send a copy to the public agency compliance officer and to the Division.
     7. To keep a complete and accurate record of all requests made for the referral of workers in any trade covered by the contract, on forms made available by the Division and submitted promptly to the Division upon request.
  3. The contractor or subcontractor agrees that nothing contained in (B) above shall preclude the contractor or subcontractor from complying with the union hiring hall or apprenticeship policies in any applicable collective bargaining agreement or union hiring hall arrangement, and, where required by custom or agreement, it shall send journeymen and trainees to the union for referral, or to the apprenticeship program for admission, pursuant to such agreement or arrangement. However, where the practices of a union or apprenticeship program will result in the exclusion of minorities and women or the failure to refer minorities and women consistent with the targeted county employment goal, the contractor or subcontractor shall consider for employment persons referred pursuant to (B) above without regard to such agreement or arrangement; provided further, however, that the contractor or subcontractor shall not be required to employ women and minority advanced trainees and trainees in numbers which result in the employment of advanced trainees and trainees as a percentage of the total workforce for the construction trade, which percentage significantly exceeds the apprentice to journey worker ratio specified in the applicable collective bargaining agreement, or in the absence of a collective bargaining agreement, exceeds the ratio established by practice in the area for said construction trade. Also, the contractor or subcontractor agrees that, in implementing the procedures of (B) above, it shall, where applicable, employ minority and women workers residing within the geographical jurisdiction of the union.
     After notification of award, but prior to signing a construction contract, the contractor shall submit to the public agency compliance officer and the Division an initial project workforce report (Form AA 201) electronically provided to the public agency by the Division, through its website, for distribution to and completion by the contractor, in accordance with N.J.A.C. 17:27-7. The contractor also agrees to submit a copy of the Monthly Project Workforce Report once a month thereafter for the duration of this contract to the Division and to the public agency compliance officer.
     The contractor agrees to cooperate with the public agency in the payment of budgeted funds, as is necessary, for on-the-job and/or off-the-job programs for outreach and training of minorities and women.
  4. The contractor and its subcontractors shall furnish such reports or other documents to the Division of Public Contracts Equal Employment Opportunity Compliance as may be requested by the Division from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Public Contracts Equal Employment Opportunity Compliance for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code (NJAC 17:27).
• Mandatory Equal Employment Opportunity - Goods, Professional Service and General Service Contracts (required) —

  MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
  N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127)
  N.J.A.C. 17:27
  GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS

  During the performance of this contract, the contractor agrees as follows:
  The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

  The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

  The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

  The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

  The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2.

  The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

  The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established
  by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

  In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

  The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

  Letter of Federal Affirmative Action Plan Approval
  Certificate of Employee Information Report

  Employee Information Report Form AA302 (electronically provided by the Division and distributed to the public agency through the Division’s website at www.state.nj.us/treasury/contract_compliance)

  The contractor and its subcontractors shall furnish such reports or other documents to the Division of Public Contracts Equal Employment Opportunity Compliance as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Public Contracts Equal Employment Opportunity Compliance for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.

• Americans With Disabilities Act of 1990 (required) —

  The contractor and the Township of Pennsauken (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

  The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

  It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.

  It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

• Bid Form Confirmation (required) —

  By clicking "Please confirm" below, I hereby certify that I have read and fully understand the specifications provided by the Purchasing Agent and further certify that the bid hereon, and information attached hereto, is within full compliance of said specifications.

• Employer ID # or Social Security #: (required)
• Date of Organization of Company (required)
• Number of years organization has been in business under your present business name? (required)
• How many years experience in this type of work does your organization have? (required)
• References (required) —

  Please provide the following information for at least five (5) references.

  • Name
  • Address
  • Telephone Number
• Bidder acknowledgement of receipt, or not, of addenda. (required)
• Bidder's distance from 6725 Wayve Ave, Pennsauken, New Jersey (in miles) (required)
• Bidder's distance from 3800 Haddonfield Road, Pennsauken, New Jersey (in miles). (required)
• 5. List the equipment available for the performance of work under the proposed contract (attach additional sheets if necessary). (required)
• Affirmative Action Compliance Notice - Construction Contracts (required) —

  This is a summary of the successful bidder’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.

  After notification of award, but prior to signing the contract, the contractor shall submit to the Purchasing Agent and the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (division) an initial project workforce report (Form AA201) provided.

  The contractor shall also submit a copy of the Monthly Project Workforce Report once a month thereafter for the duration of the contract to the Division and to the Purchasing Agent.

  The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 and agrees to furnish the required forms of evidence.

  By clicking "Please confirm" below, the undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.

• Prohibited Russia-Belarus Activities & Iran Investment Activities
• Disclosure of Investment of Iran (required) —

  Please download the below documents, complete, and upload.

• Certification of Non-Involvement in Russia or Belarus Pursuant (required) —

  Please download the below documents, complete, and upload.

• Stockholder Disclosure Certification
• Stockholder Disclosure Certification - Part 1 (required) —

  Check the box that represents the type of business organization:

• Stockholder Disclosure Certification - Part 1.2 —

  If "Other" was selected as type of business organization, explain here:

• Stockholder Disclosure Certification - Part 2
• Stockholder Disclosure Certification - Part 2.2 —

  Provide the following information for all of the stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be.

• Stockholder Disclosure Certification - Part 3 —

  DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS OR LLC MEMBERS LISTED IN PART 2
  If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

• Stockholder Disclosure Certification - Part 3.2 —

  Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

• Stockholder Disclosure Certification - Part 4 (required) —

  By clicking "Please confirm" below, I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the Township of Pennsauken is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Municipality to notify the Municipality in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the Municipality to declare any contract(s) resulting from this certification void and unenforceable.

• Type of IFB (required)
• Is this for a Vehicle purchase? (required)
• Is this a Prompt Pay project? (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • Thi sis a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Select the Bonds Required for your project. (required)
• Does your project require a Pre-Bid Meeting and Site visit? (required)
• Contract Term for Project (required) —

  Please enter the term for the contract of your project.

  Example: 4 years

• Is "A bid guarantee as required by N.J.S.A. 40A:11-21" required for this project? (required)
• Is "certificate from a surety company, pursuant to N.J.S.A. 40A:11-22 “Consent of Surety”" required for this project? (required)
• Is "A statement of corporate ownership, pursuant to N.J.S.A. 52:25-24.2" required for this project? (required)
• Is "A listing of subcontractors as required by N.J.S.A. 40A:11-16" required for this project? (required)
• Is "bidder’s acknowledgement of receipt of any notice(s) or revision(s) or addenda to an advertisement, specifications or bid document(s)" required for this project? (required)
• Is "Submission of a Non-Collusion Affidavit (this form must be notarized)" required for this project? (required)
• Is "Certificate of Authority" required for this project? (required)
• Is "Withdrawal of Bid (N.J.S.A. 40A:11-23.3)" required for this project? (required)
• Is "A copy of the contractor’s, and subcontractors’ listed, business registration as required pursuant to Section 1 of P.L.2001, c.134(C.52:32-44)" required for this project? (required)
• Is "Public Works Contractor Registration Certificate (including all known subcontractors)" required for this project? (required)
• Is "Electric or plumbing license" required for this project? (required)
• Is "Disclosure of Investment Activities Russia/Belarus/Iran" required for this project? (required)
• Is "Certificate of Non-Debarment" required for this project? (required)
• Do you wish to include "Parts Manual" verbiage? (required)
• Is there a prevailing wage requirement? (required)