SLED Opportunity · PENNSYLVANIA · SCRANTON CITY SCHOOL DISTRICT
AI Summary
Scranton City School District seeks bids for 2026 medical supplies and equipment to support its schools and special programs, aiming to enhance student health and safety.
The Scranton School District is a public school district located in Northeastern Pennsylvania that was founded in 1877. We have an enrollment of approximately 9,300 students. The Scranton School District consists of two high schools, three intermediate schools, ten elementary schools, a STEMM Academy, a cyber academy and a center-based program for Special Education Students. The Scranton School District is also home to a state-of-the-art sports complex.
The vision of the Scranton School District is to educate students to their full potential and to prepare them to be successful in all aspects of their lives.
The purpose of this bid is to purchase items and supplies to be used by our School Nurses in the performance of their duties relative to our students and staff.
All proposals will be received electronically via Scranton City School District's e-Procurement Portal by 10:30 am on Monday, March 30, 2026 be opened publicly at 11:00 AM on March 30th, 2026 https://meet.google.com/gfj-ghpx-jcy?authuser=0&hs=122.
NO HARD COPIES WILL BE ACCEPTED.
All bids are to be submitted through the #Bid Submittals section and must be accompanied by a certified check or Bid Bond made payable to the School District of the City of Scranton in the sum of five (5 percent of the total amount of the bid, which shall be forfeited to the District in case of refusal, or omission, on the part of the successful party to execute contract within ten (10) days after same is presented to him for signature.
If samples are requested, all samples must be submitted to the following address prior to bid opening:
425 North Washington Avenue
Scranton, PA 18503
Attention: Business Office
No bid will be considered which fails in any respect to comply with the terms and bid conditions or specifications. The BOARD reserves the right to accept or reject any or all bids, and to require a bond for the faithful performance of a contract.
All contractors shall pay all required local taxes, including but not limited to the School District Payroll Prep Tax. All non-resident contractors shall be required to provide proof of payment of the School District Business Payroll Prep Tax prior to final payment of the contract. Tax due to the gross amount of the contract shall be deducted from the final payment.
All bidders must complete the attached NON-COLLUSION AFFIDAVIT. This form will be used in connection with all bids for the purchase of goods or services by the Scranton School District. Please submit this affidavit as part of your official bid.
BIDS WILL NOT BE ACCEPTED UNLESS THEY ARE SUBMITTED via SCRANTON CITY SCHOOL DISTRICT'S E-PROCUREMENT PORTAL.
All proposals will be received electronically via Scranton City School District's e-Procurement Portal by 10:30 am on Monday, March 30, 2026 be opened publicly at 11:00 AM on March 30th, 2026 in the .
NO HARD COPIES WILL BE ACCEPTED.
All bids are to be submitted through the #Bid Submittals section and must be accompanied by a certified check or Bid Bond made payable to the School District of the City of Scranton in the sum of five (5 percent of the total amount of the bid, which shall be forfeited to the District in case of refusal, or omission, on the part of the successful party to execute contract within ten (10) days after same is presented to him for signature.
No bid will be considered which fails in any respect to comply with the terms and bid conditions or specifications. The BOARD reserves the right to accept or reject any or all bids, and to require a bond for the faithful performance of a contract.
All contractors shall pay all required local taxes, including but not limited to the School District Privilege Tax. All non-resident contractors shall be required to provide proof of payment of the School District Business Privilege Tax prior to final payment of the contract. Tax due to the gross amount of the contract shall be deducted from the final payment.
All bidders must complete the attached NON-COLLUSION AFFIDAVIT. This form will be used in connection with all bids for the purchase of goods or services by the Scranton School District. Please submit this affidavit as part of your official bid.
BIDS WILL NOT BE ACCEPTED UNLESS THEY ARE SUBMITTED via SCRANTON CITY SCHOOL DISTRICT'S E-PROCUREMENT PORTAL.
Bidders shall submit all inquiries regarding this bid via the Scranton City School District's e-Procurement Portal. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the Scranton City School District's e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.
Addenda Notification: Bidders are required to register for an account via the Scranton City School District's e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at Scranton City School District's e-Procurement Portal.
The Scranton School District is requesting that all vendors deliver all awarded items at one time. If you cannot ship the entire order at one time you will need to contact us.
Please be sure to indicate on Packing Slip the Bid to which the items belong (i.e. Art Supplies, General Supplies, Medical etc.)
Please contact our supply room at 272-235-5494 or via email at supplyroom@ssdedu.org to arrange a delivery date.
Bidders must submit a bid bond or certified or check payable to the Scranton School District. Fully executed bid bonds must be scanned and uploaded. If submitting a check, it can be scanned and uploaded, followed up by submitting by mail or deliver to: Business Office, 425 North Washington Avenue, Scranton, PA 18503.
Requirements for the bid bond or certified check:
If submitting a Bid Bond, upload a FULLY EXECUTED copy here prior to the deadline of 10:30 am on Monday, March 30, 2026.
OR
If submitting certified check, it shall be submitted PRIOR to the deadline of 10:30 am on Monday, March 30, 2026 in original hard copy format at Business Office, 425 North Washington Avenue, Scranton, PA 18503. Please upload a document stating that you are submitting a certified check instead of a bid bond in order to respond to this question.
Please upload any sheets regarding hazardous material.
INSTRUCTIONS FOR NON COLLUSION STATEMENT
By confirming, I state that I am authorized to confirm the non-collusion statement on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the prices(s) and the amount of this proposal and/or bid.
By confirming, I state that:
I state that the firm I am representing understands and acknowledges that the above representations are material and important, and will be relied upon by the School District of the City of Scranton in awarding the contract(s) for which this proposal and/or bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the School District of the City of Scranton of the true facts relating to the submission of this proposal and/or bid. I declare under penalty of perjury under the law of the Commonwealth of Pennsylvania that the foregoing is true and correct, and I am authorized to confirm this statement.
The following provisions are required when District spends federal funds for any contract. Accordingly, except where stated not applicable, the following terms apply to the Contract because it is expected Vendor will be paid with such funds.
Under 2 CFR Part 200, and specifically § 200.327 and Appendix II, contracts for more than the simplified acquisition threshold (currently set at $250,000), which is the inflation-adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council as authorized by 41 U.S.C. 1908, must address administrative, contractual, and legal remedies if contractors violate or breach contract terms, and must provide for appropriate sanctions and penalties.
In addition to other terms stated in the Contract, Vendor at no cost to the District shall promptly correct any errors, omissions or defects in any product, services, or other item Vendor is required to deliver. The District reserves the right to reject any item reasonably determined by the District as containing errors, omissions or defects or otherwise failing to conform to the Contract. If Vendor fails to make corrections within a reasonable time, in addition to any other remedies available at law or in equity, District may at its option:
(1) Make corrections and offset the cost of correction against any balance remaining owed to Vendor, and Vendor shall reimburse the District for any cost in excess of the balance.
(2) Terminate the Contract, in which case Vendor at no cost to District shall remove any tangible items provided to date.
(3) Accept delivery not in accordance of the Contract, instead of requiring removal or correction, in which case the contract sum will be reduced as appropriate and equitable. Such adjustment shall be effected whether or not final payment has been made. This term shall apply without regard to the Contract amount.
By confirming, the vendor agrees to the statement above.
Under 2 CFR Part 200, and specifically § 200.327 and Appendix II, contracts for more than $10,000 must address Termination for Cause or for Convenience by the District, including the manner by which it will be effected and the basis for settlement.
In addition to other terms stated in the Contract, District reserves the right by written notice to terminate the Contract effective on a future date specified in the notice, with or without cause. Cause means a violation or breach of any Contract terms. If the Contract is terminated without cause, the District shall pay the Vendor for any product, services, or other item the Vendor is required to deliver and which has been satisfactorily delivered prior to termination. This term shall apply without regard to the Contract amount.
By confirming, the vendor agrees to the statement above.
Under 2 CFR Part 200, and specifically § 200.327 and Appendix II, except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375 “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
41 CFR Part 60-1.3, states that “federally assisted construction contract” means any agreement for construction work which is paid for in whole or in part with funds obtained from the Government or borrowed on the credit of the Government pursuant to any federal program involving a grant, contract, loan, insurance, or guarantee under which the applicant itself participates in the construction work.
By confirming, the vendor agrees to the statement above.
Under 2 CFR Part 200, and specifically § 200.327 and Appendix II, prime construction contracts for more than $2,000 must require compliance with the prevailing wage requirements of the Davis-Bacon Act, 40 USC 31-3148, as supplemented by Department of Labor regulations. Such contracts must also include a provision for compliance with the Copeland “Anti-Kickback Act,” 40 USC 3145, as supplemented by Department of Labor regulations.
By confirming, the vendor agrees to the following.
Under 2 CFR Part 200, and specifically § 200.327 and Appendix II, construction contracts for more than $100,000 must require compliance with the Contract Work Hours and Safety Standards Act, 40 USC 3701-3708, including requirements for payment of overtime and maintenance of safe working conditions.
By confirming, the vendor agrees to the following.
Under 2 CFR Part 200, and specifically § 200.327 and Appendix II, certain research contracts funded by federal grants are required to include provisions relating to inventions made by non-profit organizations and small business firms.
By confirming, the vendor agrees to the following.
Under 2 CFR Part 200, and specifically § 200.327 and Appendix II, contracts for more than $150,000 must require the Vendor to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, 42 U.S.C. 7401-7671q, and the Federal Water Pollution Control Act, 33 U.S.C. 1251- 1387.
By confirming, the vendor agrees to the statement above.
Under 2 CFR Part 200, and specifically § 200.327 and Appendix II, a contract award (see 2 CFR 180.220) may not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the 0MB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
Vendor certifies that it is not listed on the governmentwide exclusions in SAM, and is not debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority.
By confirming, the vendor agrees to the statement above.
Under CFR Part 200, and specifically § 200.327 and Appendix II, contractors that bid for an award exceeding $100,000 must file certifications under 31 U.S.C. 1352. that the Contractor has not paid any person or organization for influencing or attempting to influence an officer or employee of any agency, a member, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other award. The Contractor must also disclose any lobbying with non-federal funds in connection with obtaining any federal award.
If applicable, Vendor certifies that it is in compliance with all provisions of the Byrd Anti-Lobbying Amendment, 31 U.S.C. 1352.
By confirming, the vendor agrees to the statement above.
Under 2 CFR Part 200, and specifically § 200.321, the District and Vendor are required to take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. Affirmative steps include:
By confirming, the vendor agrees to the statement above.
Under 2 CFR Part 200, and specifically § 200.322, the District expresses a preference, to the greatest extent practicable, for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited iron, aluminum, steel, cement, and other manufactured products), and this requirement must be included in any subcontract.
By confirming, the vendor agrees to the statement above.
Under 2 CFR Part 200, and specifically § 200.323, contracts involving purchases for more than $10,000 (or if the value of the quantity acquired by District during the preceding fiscal year exceeded $10,000), must require contractor compliance with § 6002 of the Solid Waste Disposal Act, which includes procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable.
By confirming, the vendor agrees to the statement above.
Under 2 CFR Part 200, and specifically § 200.326, for construction contracts or subcontracts exceeding the simplified acquisition threshold (currently set at $250,000), minimum requirements for bonding are as follows:
By confirming, the vendor agrees to the statement above.
Vendor shall make a good faith effort to provide District such information and to satisfy District requirements applicable to the Contract under applicable federal regulations, including but not limited to recordkeeping requirements and contract cost and price analyses required.
By confirming, the vendor agrees to statement above.
Format: 11:00 am
Format: April 7, 2022
Please type the link in the end of the sentence of below.
Please type physical address of bid opening
Is Bonding Requirements applicable to this project?
"Under 2 CFR Part 200, and specifically § 200.326, for construction contracts or subcontracts exceeding the simplified acquisition threshold (currently set at $250,000), minimum requirements for bonding are as follows: a) A bid guarantee for 5% of the bid price. The bid guarantee must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute contract documents required within the time specified. b) A performance bond for 100% of the contract price. A performance bond secures contractor’s fulfillment of all requirements under the contract. c) A payment bond for 100% of the contract price. A payment bond assures payment of all persons supplying labor and material under the contract."
Is the "procurement of recovered materials" section applicable for this project?
"Under 2 CFR Part 200, and specifically § 200.323, contracts involving purchases for more than $10,000 (or if the value of the quantity acquired by District during the preceding fiscal year exceeded $10,000), must require contractor compliance with § 6002 of the Solid Waste Disposal Act, which includes procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable. "
Is the " Byrd Anti-Lobbying Amendment" applicable for this project?
"Under CFR Part 200, and specifically § 200.327 and Appendix II, contractors that bid for an award exceeding $100,000 must file certifications under 31 U.S.C. 1352. that the Contractor has not paid any person or organization for influencing or attempting to influence an officer or employee of any agency, a member, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other award. The Contractor must also disclose any lobbying with non-federal funds in connection with obtaining any federal award.
If applicable, Vendor certifies that it is in compliance with all provisions of the Byrd Anti-Lobbying Amendment, 31 U.S.C. 1352. "
Is the "Clean Air Act and Federal Water Pollution Control Act" applicable to this project?
"Under 2 CFR Part 200, and specifically § 200.327 and Appendix II, contracts for more than $150,000 must require the Vendor to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, 42 U.S.C. 7401-7671q, and the Federal Water Pollution Control Act, 33 U.S.C. 1251- 1387."
Is the "Rights to Inventions Made Under Agreement" applicable to this project?
"Under 2 CFR Part 200, and specifically § 200.327 and Appendix II, certain research contracts funded by federal grants are required to include provisions relating to inventions made by non-profit organizations and small business firms."
Is the "Contract Work Hours and Safety Standards" section applicable to this project?
"Under 2 CFR Part 200, and specifically § 200.327 and Appendix II, construction contracts for more than $100,000 must require compliance with the Contract Work Hours and Safety Standards Act, 40 USC 3701-3708, including requirements for payment of overtime and maintenance of safe working conditions. "
Is the "Prevailing Wage Requirement for Construction Contracts" applicable to this project?
"Under 2 CFR Part 200, and specifically § 200.327 and Appendix II, prime construction contracts for more than $2,000 must require compliance with the prevailing wage requirements of the Davis-Bacon Act, 40 USC 31-3148, as supplemented by Department of Labor regulations. Such contracts must also include a provision for compliance with the Copeland “Anti-Kickback Act,” 40 USC 3145, as supplemented by Department of Labor regulations."
Is the "Equal Employment Opportunity" section applicable to the project?
"Under 2 CFR Part 200, and specifically § 200.327 and Appendix II, except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375 “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
41 CFR Part 60-1.3, states that “federally assisted construction contract” means any agreement for construction work which is paid for in whole or in part with funds obtained from the Government or borrowed on the credit of the Government pursuant to any federal program involving a grant, contract, loan, insurance, or guarantee under which the applicant itself participates in the construction work."
Q (Exceptions): Upon review, if there are bid terms and conditions the Vendor may not be able to agree to, will SCSD allow the Vendor to include clarifications or exceptions as part of its bid submission?
A: Vendors may include clarifications or exceptions as part of their bid submission. However, please be advised that the inclusion of such clarifications or exceptions does not guarantee acceptance. All bids will be evaluated in accordance with the terms and conditions set forth in this Invitation for Bid. The Board reserves the right to accept or reject any or all bids, and to require a bond for the faithful performance of a contract.
Q (Unit of Measure for Item #44): Can the SCSD please specify the quantity per case for Item #44? The current description reads, “Tampons, Regular, unscented, plastic applicator / case,” but the number of units per case is not indicated. This information is needed to ensure all vendors are quoting based on the correct packaging.
A: Quantity request is 0 - SSD will be purchasing these items outside the Medical Bid with grant funding.
Q (Unit of Measure for Item #45): Can the SCSD please specify the quantity per case for Item #45? The current description reads, “ Pads, Ulta thin 18/pkg pkg/case,” but the number of pkgs per case is not indicated. This information is needed to ensure all vendors are quoting based on the correct packaging.
A: Quantity request is 0 - SSD will be purchasing these items outside the Medical Bid with grant funding.
Q (Unit of Measure for Item #44): Can the SCSD please specify the amount of items per case for Item #44? It is understood that the QTY is 0, but can the SCSD please verify how many tampons are being requested per case?
A: We are not requesting tampons for this bid package - line 44 should be ignored when preparing the bid.
Q (Unit of Measure for Item #45): Can the SCSD please specify the amount of packages per case for Item #45? It is understood that the QTY is 0, but can the SCSD please verify how many packages of 18 pads are being requested per case?
A: We are not requesting pads for this bid package - line 45 should be ignored when preparing the bid.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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