2026 On Call Professional Services Owner’s Rep DASD MOCAP

The City of Cleveland Division of Architecture and Site Development (DASD) is required to assess, identify capital repair, renovation and/or replace, design and document project scopes of work, manage, and prepare detailed cost estimates. The DASD contracts with professional consultants to provide services to support and partner with the DASD’s in-house staff. It is the intent of this Request for Proposal (RFP) to solicit proposals for general Owner's Representation and Construction Cost Estimation Services on various public improvements on an as-needed basis in support of the DASD.

Upon receipt and review of proposals from interested parties, it is the City of Cleveland’s intent to enter into an agreement between the City of Cleveland (“City” “Owner” “Client”) and the professional firm (“Consultant” “Owner's Advisor” "OA" "Owner's Representative" "Owner's Rep"). This will be completed after it is determined which firm is to be best qualified to provide these services as determined by the City of Cleveland.

The City of Cleveland expects the prime contract holders for the contract to provide team leadership and project management for all services procured through this Agreement and future individual Project Agreements with the City. Such proactive management should include, but is not limited to:

• Follow and/or implement all City standards, templates, and process required on the Project, either internally or externally with the consultant or construction teams.
• Coordination of the work.
• Internal peer review, evaluation, and coordination of its' work well before work is issued.

The City reserves the right to reject any or all proposals or portions of thereof, to waive irregularities, informalities, and technicalities, to re-issue or to proceed to obtain the service(s) desired otherwise, at any time or in any manner considered in the City’s best interests. The Director may, at his sole discretion, modify or amend any provision of this notice or the RFP.

Project Details

• Department: Mayor's Office of Capital Projects
• Department Head: James DeRosa (Director)

Important Dates

• Questions Due: 2026-04-01T21:00:08.682Z
• Answers Posted By: 2026-04-08T21:00:00.000Z
• Pre-Proposal Meeting: 2026-03-20T13:30:59.855Z — City Hall, 601 Lakeside Ave E, Cleveland, OH 44114 Room 517A, Division of Architecture and Site Development

Addenda

• Addendum #1 (released 2026-03-20T15:09:32.553Z) —

  Find enclosed the Pre-Proposal meeting attendance sheet. 

Evaluation Criteria

• Quality of Proposal (25 pts) —

  Quality of Proposal includes Organization of the Firm, Specific Approach to Owner's Advisor Services, Ability to Perform the Scope of Services, Capacity to Perform Work, including consideration for current City Project workload, and Special Commendations as defined in the “Proposal Submission Requirements” section of this RFP.

• Credentials of Key Personnel (25 pts) —

  Credentials of Key Personnel includes Qualifications of the Project Team as defined in the “Proposal Submission Requirements” section of this RFP, particularly the owner's rep project manager who will be the lead person on this Project, and their prior experience and demonstrated ability to perform the scope of work.

• Demonstrated Ability (25 pts) —

  Demonstrated ability of team members to perform the type and quality of work expected for this proposal.

• Compensation (25 pts) —

  This item will be reviewed after the evaluations of qualifications have been completed. Based on fee rates, half day rates, and cost estimate ranges.

Submission Requirements

• Services Proposal (required) —

  Provide a PDF with the filename in the following format: "FIRM NAME PROJECT NAME Services Proposal YYYY.MM.DD"

• Fee Proposal (required) —

  Provide a PDF with the filename in the following format: "FIRM NAME PROJECT NAME Fee Proposal YYYY.MM.DD"

• City Required Forms
• NON-COMPETITIVE BID CONTRACT STATEMENT FOR CALENDAR YEAR 2026 (required) —

  Please download the below documents, complete, and upload.

• AFFIDAVIT (required) —

  Please download the below documents, complete, and upload.

• FEDERAL FORM W-9 (required) —

  Please download the below documents, complete, and upload.

• Northern Ireland Fair Employment Practices Disclosure —

  INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested on this page must be supplied by all contractors and any subcontractors having more than a fifty percent (50%) interest in the proposed contract prior to any contract being awarded by the City of Cleveland.  Any contractor or subcontractor who is deemed to have made a false statement shall be declared to have acted in default of its contract and shall be subject to the remedies for default contained in its contract.  For failure to cure such a default, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the City for a period of two (2) years.

• CHECK WHICHEVER IS APPLICABLE: (required)
• By confirming, the proposer affirms that they are in compliant Northern Ireland Fair Employment Practices. (required)
• Confirm acknowledgment of access to and receipt of the OpenGov questions and answers herein? (required)
• Pricing (required)
• Applicable Language for Goals for Subcontractors (required)
• Is this RFP for Airport? (required)
• Insurance Requirements (for Airport RFP only) (required)
• Do you require insurance from the awarded vendor for this RFP? (required)

Questions & Answers