2026 Underdrain Improvement

The 2026 Underdrain Improvement Project consists of all labor, materials, equipment and tools necessary for the removal and replacement of existing concrete and asphalt driveways, curbing, sidewalks and other materials encountered along the underdrain replacement and/or installation route.  Attachment 1 contains a list of locations and lengths where underdrains are reported to be in need of maintenance or replacement.  Additional locations and lengths may be added to or removed from this list at the discretion of the City.

The work consists of the removal of existing underdrains and associated appurtenances, and the installation of new 8” PVC perforated pipe, cleanouts, fittings and couplers, and non-perforated PVC pipe along certain roads and locations within the City of Clearwater, FL, and the connecting of the same to the piped stormwater drainage system where directed and necessary.

The intent of this bid is to obtain competitive prices to establish an annual maintenance contract for these  services. All quantities are estimates only and the city of Clearwater (city) is not obliged to purchase any minimum or maximum amount during the contract. All the work is to be administered per Section III, Section 11.3, Unit Price Work, of the Contract Documents.

The city reserves the right to increase funds during the contract term if work exceeds original estimates, subject to required authorizations. Beyond the initial one-year term, the city reserves the right to renew the contract for up to three (3) years.

The Contractor shall provide copies of a current Contractor License/Registration with the state of Florida and Pinellas County (if applicable) in the bid response.

The Contractor shall provide Portable project signs as described in Section III, Section 23 of the Contract Documents. The final number of project signs will be determined at the beginning of the project based on the Contractor’s schedule of work submitted for approval. Additional project signs may be required at no additional cost to the city due to the Contractor’s schedule of work

Project Details

• Reference ID: 26-0016-EN
• Department: Public Works
• Department Head: Marcus Williamson (Department Director)

Important Dates

• Questions Due: 2026-03-25T21:00:49.047Z
• Pre-Proposal Meeting: 2026-03-12T14:00:23.183Z — Zoom

Addenda

• Official Notice #1: Prebid Meeting and Sign In Sheet (released 2026-03-12T14:44:48.567Z)

Evaluation Criteria

• SCOPE OF WORK —

  Project Name: 2026 Underdrain Improvement

  Project Number: 26-0016-EN

  Scope of Work:

  The 2026 Underdrain Improvement Project consists of all labor, materials, equipment and tools necessary for the removal and replacement of existing concrete and asphalt driveways, curbing, sidewalks and other materials encountered along the underdrain replacement and/or installation route.  Attachment 1 contains a list of locations and lengths where underdrains are reported to be in need of maintenance or replacement.  Additional locations and lengths may be added to or removed from this list at the discretion of the City.

  The work consists of the removal of existing underdrains and associated appurtenances, and the installation of new 8” PVC perforated pipe, cleanouts, fittings and couplers, and non-perforated PVC pipe along certain roads and locations within the City of Clearwater, FL, and the connecting of the same to the piped stormwater drainage system where directed and necessary.

  The intent of this bid is to obtain competitive prices to establish an annual maintenance contract for these  services. All quantities are estimates only and the city of Clearwater (city) is not obliged to purchase any minimum or maximum amount during the contract. All the work is to be administered per Section III, Section 11.3, Unit Price Work, of the Contract Documents.

  The city reserves the right to increase funds during the contract term if work exceeds original estimates, subject to required authorizations. Beyond the initial one-year term, the city reserves the right to renew the contract for up to three (3) years.

  The Contractor shall provide copies of a current Contractor License/Registration with the state of Florida and Pinellas County (if applicable) in the bid response.

  The Contractor shall provide Portable project signs as described in Section III, Section 23 of the Contract Documents. The final number of project signs will be determined at the beginning of the project based on the Contractor’s schedule of work submitted for approval. Additional project signs may be required at no additional cost to the city due to the Contractor’s schedule of work

• Section IV - Technical Specifications —

  Section IV - Technical Specifications can be found on the City's website at: https://www.myclearwater.com/Business-Development/Doing-Business-with-the-City/Engineering-Construction-Bid-Information/Contract-Specifications

   

• Section V - Contract Documents —

  Section V - Contract Documents can be found on the City's website at:  https://www.myclearwater.com/Business-Development/Doing-Business-with-the-City/Engineering-Construction-Bid-Information/Contract-Specifications

Submission Requirements

• Certified Business (required) —

  Are you a Certified Small Business or a Certified Minority, Woman or Disadvantaged Business Enterprise?

• Certified Business Type (required) —

  Pick one of the following

• Certifying Agency (required) —

  List the Agency that provided your certification.

• Certification Documentation (required) —

  Provide a copy of your certification

• Vendor Certification (required) —

  By submitting this response, the Vendor hereby certifies that:

  1. It is under no legal prohibition on contracting with the City of Clearwater.
  2. It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as well as its attachments, and any referenced documents.
  3. It has no known, undisclosed conflicts of interest.
  4. The prices offered were independently developed without consultation or collusion with any of the other vendors or potential vendors or any other anti-competitive practices.
  5. No offer of gifts, payments or other consideration were made to any City employee, officer, elected official, or consultant who has or may have had a role in the procurement process for the commodities or services covered by this contract. The Vendor has not influenced or attempted to influence any City employee, officer, elected official, or consultant in connection with the award of this contract.
  6. It understands the City may copy all parts of this response, including without limitation any documents or materials copyrighted by the Vendor, for internal use in evaluating respondent’s offer, or in response to a public records request under Florida’s public records law (F.S. Chapter 119) or other applicable law, subpoena, or other judicial process; provided that the City agrees not to change or delete any copyright or proprietary notices.
  7. It hereby warrants to the City that the Vendor and its subcontractors will comply with, and are contractually obligated to comply with, all federal, state, and local laws, rules, regulations, and executive orders.
  8. It certifies that Vendor is not presently debarred, suspended, proposed for debarment, declared ineligible, voluntarily excluded, or disqualified from participation in this matter from any federal, state, or local agency.
  9. It will provide the commodities or services specified in compliance with all federal, state, and local laws, rules, regulations, and executive orders if awarded by the City.
  10. It is current in all obligations due to the City.
  11. It will accept all terms and conditions as set forth in this solicitation if awarded by the City.
  12. The signatory is an officer or duly authorized representative of the Vendor with full power and authority to submit binding offers and enter into contracts for the commodities or services as specified herein.
• E-Verify System Certificattion (required) —

  PER FLORIDA STATUTE 448.095, CONTRACTORS AND SUBCONTRACTORS MUST REGISTER WITH AND USE THE E-VERIFY SYSTEM TO VERIFY THE WORK AUTHORIZATION STATUS OF ALL NEWLY HIRED EMPLOYEES.

  The affiant, by virtue of confirming below, certifies that:

  1. The Contractor and its Subcontractors are aware of the requirements of Florida Statute 448.095.
  2. The Contractor and its Subcontractors are registered with and using the E-Verify system to verify the work authorization status of newly hired employees.
  3. The Contractor will not enter into a contract with any Subcontractor unless each party to the contract registers with and uses the E-Verify system.
  4. The Subcontractor will provide the Contractor with an affidavit stating that the Subcontractor does not employ, contract with, or subcontract with unauthorized alien.
  5. The Contractor must maintain a copy of such affidavit.
  6. The City may terminate this Contract on the good faith belief that the Contractor or its Subcontractors knowingly violated Florida Statutes 448.09(1) or 448.095(2)(c).
  7. If this Contract is terminated pursuant to Florida Statute 448.095(2)(c), the Contractor may not be awarded a public contract for at least 1 year after the date on which this Contract was terminated.
  8. The Contractor is liable for any additional cost incurred by the City as a result of the termination of this Contract.
• Scrutinized Company Certification (required) —

  Please download the below documents, complete, notarize, and upload.

• Compliance with Anti-Human Trafficking Laws (required) —

  Please download the below documents, complete, and upload.

• Section V - Contract Documents (required) —

  Please download the below documents, complete, and upload.

• W-9 (required) —

  Upload your current W-9 form.  (available at https://www.irs.gov/pub/irs-pdf/fw9.pdf)

   

Questions & Answers