SLED Opportunity · OHIO · CITY OF UPPER ARLINGTON
AI Summary
City of Upper Arlington requests proposals for purchase, installation, training, and support of a benchtop LC-MS/MS system with automated SPE for ultra-trace PFAS water analysis per EPA methods. Electronic submission preferred; includes SOP, robustness, and software compliance requirements.
The intent of this solicitation is to obtain proposals for the purchase, installation, training, and support of a benchtop tandem quadrupole LC-MS/MS system coupled with a fully automated Solid Phase Extraction (SPE) system. The system will be used for ultra-trace PFAS analysis in drinking water and non-potable water in compliance with EPA Methods 533, 537.1, and 1633. The City of Arlington strongly encourages bidders to submit their response to this RFP electronically. If submitting a paper proposal, it must be submitted in a sealed envelope or package and labeled with the company name, solicitation number and title. Late proposals will not be accepted. The City of Arlington exclusively uses IonWave for the notification and dissemination of all solicitations. The receipt of solicitations through any other means may result in your receipt of incomplete specifications and/or addendums which could ultimately render your bid/proposal non-compliant. The City of Arlington accepts no responsibility for the receipt and/or notification of solicitations through any other means. --- Q&A --- Q1: 4. Delivery of SOP Requirements. Reference: SOW Section 11. - Could the City define the specific requirements for the Standard Operating Procedures (SOP) to be delivered as part of this project? A1: Written instructions on the proper operation and maintenance of the system are required. The City of Arlington will finalize the SOP that will be used in our laboratory following our formatting standards. Submitted: 12/30/2025 02:21:48 PM (CT) Q2: 1. Basis for Greater Than 17,000 Sample Injections Reference: SOW Section 6. - Could the City clarify the rationale behind specifying more than 17,000 sample injections? The Waters Application Note No. 720008824 (May 2025), “Enhanced Reliability for Long-Term PFAS Analysis with the Xevo TQ Absolute XR Mass Spectrometer,” highlights vendor-produced robustness data exceeding 17,000 injections. This figure closely aligns with the City’s stated requirement, raising concerns about whether the specification ensures a fair and open bid process. How was this specification determined? Wouldn’t performance data from a broader range of PFAS applications across multiple laboratories nationwide be a more representative benchmark? A2: The City of Arlington requires a highly robust LC/MS/MS system. The value referenced was obtained through an online search for specifications of such systems and represents only one consideration in the evaluation process. Please indicate the robustness of the system in the submitted proposal, specifically in terms of the number of consecutive injections it can perform before sensitivity or data quality falls below acceptable thresholds. Additionally, indicate the threshold criteria you use to define acceptable performance. Submitted: 12/26/2025 06:36:06 AM (CT) Q3: Section 8: Software and Data Integrity Are you requiring IQ/OQ services in conjunction with your FDA 21 CFR Part 11 compliant software capabilities? A3: We require that the individual responsible for system installation demonstrate and verify that the setup has been completed correctly to ensure accurate results that meet the specified requirements. Signed documentation should accompany this process, including a setup checklist confirming that the system is properly configured and performing according to the stated specifications. Submitted: 12/19/2025 03:49:37 PM (CT)
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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