Active SLED Opportunity · WASHINGTON · CITY OF SEATTLE
AI Summary
The City of Seattle seeks construction management services for the AAC Roosevelt Pinehurst Way NE pavement preservation project, including key staff hiring. The project involves asphalt milling and overlay, base repairs, ADA improvements, and drainage upgrades, funded partly by FHWA and WSDOT. Proposals are due August 19, 2026.
Project Description:
The City of Seattle, through Seattle Department of Transportation (SDOT), requests Statements of Qualifications, with the goal of hiring for the following key staff:
1 full time Resident Engineer, 2 full time Construction Inspectors, ¾ time Change Order/Scheduling specialist, ½ time Office Engineer, ½ Doc Control/Contract Admin, and 1 part time Outreach support to provide Construction Management (CM) services on the AAC Roosevelt Pinehurst Way NE project, as part of the overall CM team managing the construction contract for the project.
AAC Roosevelt Pinehurst Way NE
The AAC Roosevelt Pinehurst Way NE Project is pavement preservation work (a 2" asphalt mill & overlay) on Roosevelt Way and Pinehurst Way NE between NE 92nd St and 15th Ave NE. This pavement preservation project (a mill & overlay) is intended to extend the life of the existing pavement structure by 10 to 20 years. The project was awarded an $8.7M PSRC preservation grant. Scope of AAC work is typical of completed projects. Base repairs, ADA curb ramps, Stormwater Code mandated drainage improvements, striping & signal loop restoration, and the final surfacing course will all be covered by AAC. Additional improvements and funding for those will be identified during the Complete Streets planning process.
Construction Contract Information
Work will be accomplished in accordance with the FHWA reviewed project Plans and Specifications advertised for construction.
For additional project information, please see the project website:
Roosevelt and Pinehurst Way NE Paving & Safety Project - Transportation | seattle.gov
The successful initiation and completion of this project are contingent on receiving federal funding.
The Seattle Department of Transportation intends to execute the consultant construction management contract in December 2026, and the contract is expected to be completed in January 2028. Completion date may be extended if additional phases are added. Construction closeout is anticipated to last six (6) months.
The City anticipates possibly awarding an initial contract amount of $2,200,000 and an initial duration of 2 years. The initial contract value and duration may be increased in varying contract dollar amounts and time. This project is anticipated to be federally funded in part through FHWA, administered in part through the Washington State Department of Transportation, and may be funded through other federal funds or Agencies.
Proposal Evaluation
(1) | Qualifications/Expertise of Proposed Project Manager & Key Personnel | 15 points |
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(1a) | Project Manager | 5 points |
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Provide a short resume of your proposed Project Manager. Describe how their background and experience align with the proposed project. Include (1) applicable licensures, (2) experience in their proposed role on this solicitation, (3) experience working on FHWA, FTA, and/or WSDOT funded projects, and (4) experience working with municipality or large urbanized transportation agencies. | |||
(1b) | Key Personnel | 10 points |
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(2) | Qualifications/Expertise of Firm | 45 points | |||
(2a) | Resident Engineer’s Experience | 10 points | |||
Describe the Resident Engineer’s experience in a RE role on large urban construction projects, including at least one (1) FHWA funded project and one (1) project of $5M or greater.
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Describe the Inspectors’ backgrounds and experience delivering projects in complex urban communities and experience on projects with federal funding.
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Describe your Schedule Review Expert’s experience using schedule software such as Microsoft Project or other similar construction scheduling software on public works projects.
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Describe your Change Order Specialist’s experience reviewing, substantiating, and negotiating contractor’s change order proposals, along with their experience writing change orders. | |||||
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Describe your teams Outreach Support experience on public works projects and on projects of similar size and duration.
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Describe your Office Engineer/Document Control Specialist experience executing projects, similar to size and with FHWA or WSDOT funding, on behalf of a Public Agency that must comply with municipal code in executing the public works projects and its approach to monitoring cost and managing risk.
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Describe your Office Engineer/Document Control Specialist specific background and experience verifying quantities and costs for multiple funding sources, creating/reviewing Field Construction Records for payment backup, creating/reviewing change order backup, and processing monthly Contractor progress payment estimates and processing submittals and RFI’s.
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(3) | Ability to meet schedule | 15 points |
(3a) | Team Coordinator Experience | 5 points |
Describe your team’s experience in successful delivery and coordination on projects with a complex mix of internal and external stakeholders, including large public agencies such as WSDOT, SDOT, Seattle Public Utilities, Seattle City Light, King County Metro Transit and adjacent property owners, businesses, and the public. Give examples of issues you encountered and how you were able to successfully coordinate and stay on schedule. | ||
(3b) |
| 10 points |
Describe your team’s experience with difficult contractors and how you ensure they stay on schedule during a long duration project. Include examples of how a contractor’s schedule might be commented on if it’s showing delays, software that may be used for review, and any other approaches to ensure schedule compliance. | ||
(4) Approach to Project | 15 points | |
(4a) | Cost Monitoring | 10 points |
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(4b) | Coordination | 5 points |
Describe your understanding of the project objectives and what you consider to be the critical success factors. Provide a recommended approach to successfully managing a multimodal corridor improvement project that involves extensive agency coordination. Include your team’s experience in successful coordination on projects with a complex mix of internal and external stakeholders, including large public agencies such as WSDOT, Seattle Public Utilities, Seattle City Light, Port of Seattle, Burlington Northern Santa Fe, Union Pacific, King County Metro Transit, and adjacent property owners, businesses, and the public. Include your teams outreach support experience. | ||
(5) Familiarity with WSDOT/FHWA standards | 5 points |
Describe your proposed team’s familiarity with federal standards and describe your team’s specific experience with SDOT (or other large public agencies) as it relates to submittals, RFI’s, Design Changes, Change Order’s, Field Memos, Field Records, and payment supporting documentation on FHWA, WSDOT, FTA, or USDOT funded projects. | |
(6) Approach to meet the SBE goal (SBE Plan)
| 5 points |
A. Describe the Prime Consultant’s approach to SBE outreach for this solicitation, noting that while the mandatory SBE goal is 0%, there is a 10% voluntary SBE goal. Provide a clear explanation of the efforts your team will undertake to demonstrate meaningful outreach. Also describe the methodology used in developing your SBE Participation Plan. C. List the SBE firms you are partnering with and the services you anticipate they will provide.
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Interviews
Please download the below documents, complete, and upload.
Page limit 1 single-sided, 8 ½ by 11 inches pages.
Provide a certificate or documentation from the Secretary of State in which you incorporated that shows your company legal name. Many companies use a “Doing Business As” name or nickname in daily business; the City requires the legal name for your company. When preparing all forms below, use the proper company legal name. Your company’s legal name can be verified through the State Corporation Commission in the state in which you were established, which is often located within the Secretary of State’s Office for each state. see http://www.secstate.wa.gov/corps/ for corporations and https://www.sos.wa.gov/corporations-charities for non-profits.
Please download the below documents, complete, and upload.
Please upload your complete proposal response excluding pricing.
Page limit 15 single-sided, 8 ½ by 11 inches pages.
The Consultant team is required to provide documentation of 48 CFR Part 31 of the Federal Acquisition Regulation compliant Indirect Cost Rates (ICR) if awarded this contract. For this submittal, the Prime Consultant must confirm that the proposed team all have a current ICR prepared or reviewed by WSDOT, or are participating in the WSDOT Safe Harbor program, or are currently working with WSDOT to obtain their ICR. Please confirm that the Prime Consultant has completed this ICR check by stating the following:
[Prime Consultant] confirms that the proposed Consultant project team has current Indirect Cost Rate documentation. [Prime Consultant] has confirmed with the following Consultants: [Subconsultant 1, Subconsultant 2, Subconsultant 3, etc.].
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
49 Code of Federal Regulations (CFR) Part 20.110 requires a signed certificate to be included with your submittal. To be considered responsive, submittals must contain a signed copy of the attached Federal Lobbying Certification and, if applicable, the Disclosure of Lobbying Activities form.
Please download the below documents, complete, and upload.
This Agreement is a covered transaction for purposes of 49 CFR Part 29. As such, the Consultant is required to verify that the Consultant, its principals, as defined in 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined in 49 CFR 29.940 and 29.945. The Consultant is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into. To be considered responsive, submittals must contain a completed and signed copy of the attached Federal Debarment Certification.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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