26-30 Owenwood Road Dirt Road Stabilization Project

The Bay County Board of County Commissioners (County) seeks responses from qualified vendors to construct the roadway improvements. ELECTRONIC OR SEALED PAPER SUBMISSIONS for Owenwood Road Dirt Road Stabilization Project will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 3:00 pm on Wednesday, May 6, 2026. Submissions will be publicly opened immediately following the deadline. ANY SUBMISSION RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.

Background

The Bay County Board of County Commissioners (County) seeks bids from qualified contractors for the construction of the Owenwood Road Dirt Road Stabilization Project. The project Scope of Work includes the stabilization of roughly 0.982 miles (5,185 LF) of dirt/sand roadway with asphaltic concrete pavement. Contractor to provide all necessary labor, supervision, equipment, and materials to complete the project.

Further, the Scope of Work will consist of clearing and grubbing, earthwork, erosion and sediment control measures, asphaltic concrete pavement, vegetative stabilized shoulders, signage and pavement markings, and drainage improvements including but not limited to the grading of ditches and swales, cross-drains, concrete end-walls and mitered end sections, drainage culverts, and associated appurtenances.

Project Details

• Department: Engineering Division
• Department Head: Scott Chandler (Asst. Public Works Director)

Important Dates

• Questions Due: 2026-04-27T22:00:00.000Z
• Pre-Proposal Meeting: 2026-04-16T15:00:00.000Z — Board of County Commissioners Public Works Department Conference Room, 840 W. 11th Street, Second Floor Suite 2400, Panama City, Florida 32401.

Addenda

• Addendum #1 (released 2026-04-13T19:53:18.820Z) —

  Addendum 1 questions and answers

• Official Notice #1: 26-30 Pre-Bid meeting sign in sheet (released 2026-04-16T15:47:33.811Z)

Evaluation Criteria

• Summary —

  The Bay County Board of County Commissioners (County) seeks responses from qualified vendors to construct the roadway improvements. ELECTRONIC OR SEALED PAPER SUBMISSIONS for Owenwood Road Dirt Road Stabilization Project will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 3:00 pm on Wednesday, May 6, 2026. Submissions will be publicly opened immediately following the deadline. ANY SUBMISSION RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.

• Important Instructions for Electronic Submittals —

  The Bay County Board of County Commissioners is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Timeline —

  Release Project Date:	April 2, 2026
  Pre-Proposal Meeting (Mandatory):	April 16, 2026, 10:00am Board of County Commissioners Public Works Department Conference Room, 840 W. 11th Street, Second Floor Suite 2400, Panama City, Florida 32401.
  Question Submission Deadline:	April 27, 2026, 5:00pm
  Proposal Submission Deadline:	May 6, 2026, 3:00pm

• Scope of Work or Project Details —

  Please see the Attachments section for specifications and attachments.

• Project Contact —

  Steven W Stafford, PE

  Engineering Construction Supervisor

  840 W. 11th Street

  Panama City, FL 32401

  Email: sstafford@baycountyfl.gov

  Phone: (850) 248-8314

• Procurement Contact —

  Scott Nabers

  Contract Administrator

  840 W. 11th Street

  Panama City, FL 32401

  Email: purchasing@baycountyfl.gov

  Phone: (850) 248-8274

Submission Requirements

• Did you attend the mandatory pre-bid meeting? (required)
• Enter Lump Sum Base Bid in this form $xxx,xxx.xx (required)
• Respondent Submittals (required) —

  Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

   

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.

Questions & Answers