26-45 Bay County Government Center Rotunda Renovation Project

The Bay County Board of County Commissioners (County) seeks responses from qualified vendors to renovate the rotunda (entrance way) at the Bay County Government Center located at 840 W. 11^th Street, Panama City, Florida 32401. ELECTRONIC OR SEALED PAPER SUBMISSIONS for 26-45 Bay County Government Center Rotunda Renovation Project will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm on Tuesday, June 23, 2026. Submissions will be publicly opened immediately following the deadline. ANY SUBMISSION RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.

Background

This project will remove the existing ceramic tiled rotunda area and connecting areas (approximately 4,524 square foot) and replacing it with a slip-resistant durable exterior coating system. Work includes, but is not limited to, removal of existing ceramic tile and mortar, heavy grinding of substrate with dust protection measures, application of a specific primer with sand aggregate, installation and polishing of the specific concrete levelling base system, final finish system is a specific blend of colors (matrix) with a UV resistant topcoat and with heavy integral slip resistant granules, installation of new recessed door mats, monumental stairs are to be removed and replaced with a short ADA ramp divided by 2 small dividers/planters with illuminated handrails.

The facility will be fully occupied, and the work is to be done in up to four phases to maintain a safe full-time operational facility. At least two of the three main building
entrances shall remain open with a clear path of egress at all times.

All work shall be completed in accordance with the scope of work (Exhibit 2) and Florida Architects, Inc. project manual (Exhibit 3)

Project Details

• Reference ID: 26-45
• Department: Facilities Maintenance
• Department Head: Michael Miller (Facilities Maintenance Manager)

Important Dates

• Questions Due: 2026-06-12T20:00:00.000Z
• Pre-Proposal Meeting: 2026-06-02T15:00:00.000Z — Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401.

Evaluation Criteria

• Important Instructions for Electronic Submittals —

  The Bay County, FL is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Summary —

  The Bay County Board of County Commissioners (County) seeks responses from qualified vendors to renovate the rotunda (entrance way) at the Bay County Government Center located at 840 W. 11^th Street, Panama City, Florida 32401. ELECTRONIC OR SEALED PAPER SUBMISSIONS for 26-45 Bay County Government Center Rotunda Renovation Project will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm on Tuesday, June 23, 2026. Submissions will be publicly opened immediately following the deadline. ANY SUBMISSION RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.

• Timeline —

  Release Project Date:	May 20, 2026
  Pre-Proposal Meeting (Mandatory):	June 2, 2026, 10:00am Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401.
  Question Submission Deadline:	June 12, 2026, 3:00pm
  Proposal Submission Deadline:	June 23, 2026, 2:00pm

• Project Contact —

  Michael Miller

  Facilities Management, Division Manager

  840 W. 11th Street

  Panama City, FL 32401

  Email: mmiller@baycountyfl.gov

  Phone: (850) 248-8120

• Procurement Contact —

  Ken Longstreet

  Grant Procurement Administrator

  840 West 11th Street

  Panama City, FL 32401

  Email: purchasing@baycountyfl.gov

  Phone: (850) 248-8270

Submission Requirements

• Did you attend the mandatory pre-bid meeting? (required)
• Please provide price in currency format ie: $xx.xx (required)
• Respondent Submittals (required) —

  Please upload your complete response, including any and all required forms listed in the solicitation and corresponding attachments. 

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

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