26FQ14, Dependent Eligibility Audit

General work description: Frederick County Public Schools (FCPS) is seeking competitive proposals from qualified firms to provide a Dependent Eligibility Verification Audit (spouses and eligible children) enrolled in the medical, and dental plans for FCPS’ employees and retirees. The overall goal of this project is to eliminate inappropriate spending on ineligible dependents and use the resulting information to make future financial decisions. FCPS seeks a vendor to assist this employer with meeting fiduciary duties under ERISA or relevant regulations including the IRS.

Project Details

• Department: Human Resources
• Department Head: Julia Nguyen (Director of Human Resources)

Important Dates

• Questions Due: 2026-05-19T20:00:00.000Z

Evaluation Criteria

• Important Instructions for Electronic Submittal —

  The FCPS is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

Submission Requirements

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of NO VALUE of the total bid price, payable to Frederick County Public Schools, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanFriday, May 29, 2026 to FCPS 191 South East Street, Frederick, MD 21701, Attn:Kim Miskell. Please have the Bidder Name, Contract Title ("26FQ14, Dependent Eligibility Audit"), and Contract Number ("TBD") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to the County so that it is received within 10 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Proposal (required) —

  Please Upload your COMPLETE Proposal with Signature Page here.

• Proposal (required) —

  Please Upload your Proposal here, excluding the Fee/Cost Proposal

• Fee/Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• SOC 2 Report (required) —

  Please upload your SOC 2 Type II report (or equivalent) (ISO27001, NIST CSF, FedRAMP, etc.).

• Signature Page Acknowledging Proposal/Addenda (required) —

  Please upload your completed Signature Page here.

• Statutory Affidavit and Non-Collusion Form (required) —

  Complete and upload Statutory Affidavit and Non-Collusion Form

• Certificate of Compliance Form (required) —

  Complete and upload Certificate of Compliance Form

• Vendor Conflict of Interest Disclosure Form (required) —

  Complete and upload Vendor Conflict of Interest Disclosure Form

• Minority Business Enterprise (MBE) Attachment "A" Form (required) —

  Please upload your completed MBE Attachment "A" Form here.

• Minority Business Enterprise (MBE) Attachment "B" Form (required) —

  Please upload your completed MBE Attachment "B" Form here

• Proprietary Information Form (required) —

  Complete and upload the Proprietary Information Form

• W9 (required) —

  Complete and upload a current W9 (dated within the last year)

• What kind of solicitation is this? (required)
• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow? Answer no here if you are attaching your own pricing spreadsheet that you want them to fill out and upload or if the RFP has the vendor including their own formated cost proposal response.

• Separate Fee Proposal Upload (required) —

  Do you need to separate the Vendor's Fee Proposal from the rest of the Response?