SLED Opportunity · MARYLAND · FREDERICK COUNTY PUBLIC SCHOOLS
AI Summary
Frederick County Public Schools seeks qualified contractors for hazardous and regulated waste management services including collection, transportation, recycling, and disposal at various district facilities. The contract requires compliance with all regulations and submission of multiple forms and bonds by April 9, 2026.
The purpose of this solicitation is to establish a contract with qualified contractors for comprehensive hazardous, universal, medical/biohazardous, and other regulated waste management services at Frederick County Public Schools. Services shall include the identification, collection, packaging, transportation, recycling, treatment, and disposal of regulated waste materials generated at District facilities, including but not limited to schools, administrative offices, maintenance shops, warehouses, laboratories, health rooms, and other instructional or operational sites.
The Contractor shall provide all labor, supervision, equipment, materials, permits, manifests, documentation, and transportation necessary to ensure full compliance with all applicable federal, state, and local regulations.
The FCPS is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.
Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of NO VALUE of the total bid price, payable to Frederick County Public Schools, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.
Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanMonday, May 11, 2026 to FCPS 191 South East Street, Frederick, MD 21701, Attn:David Guzman. Please have the Bidder Name, Contract Title ("26FQ9 Hazardous & Regulated Waste Management Services"), and Contract Number ("TBD") listed clearly on the outside of the envelope.
The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to the County so that it is received within 10 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.
Please Upload your COMPLETE Proposal with Signature Page here.
Please Upload your Proposal here, excluding the Fee/Cost Proposal
Confirm that your fee proposal is not attached in your Proposal and is attached separately here.
Complete and upload Statutory Affidavit and Non-Collusion Form
Complete and upload Certificate of Compliance Form
Complete and upload Vendor Conflict of Interest Disclosure Form
Please upload your completed MBE Attachment "A" Form here.
Please upload your completed MBE Attachment "B" Form here
Complete and upload a current W9 (dated within the last year)
Complete and upload the Proprietary Information Form
Would you like to have bidders respond to an electronic pricing table through ProcureNow? Answer no here if you are attaching your own pricing spreadsheet that you want them to fill out and upload or if the RFP has the vendor including their own formated cost proposal response.
Do you need to separate the Vendor's Fee Proposal from the rest of the Response?
Q (Question): Who is the Current/recent past vendor/contractor? What was the Total Award Contract amount?
A: This is the first time FCPS has a contract like this. There has not been any prior awards to any vendors.
Q (Current Incumbent): Who is the current vendor / incumbent?
A: This is the first time FCPS has a contract like this. There has not been any prior awards to any vendors.
Q (current contract copy?): Can we have the current contract copy.
A: This is the first time FCPS has a contract like this. There has not been any prior awards to any vendors.
Q (Annual spent / last 3 invoices): What is the Annual spent / last 3 invoices ?
A: This is the first time FCPS has a contract like this. There has not been any prior awards to any vendors.
Q (Budget for 2026): What is the budgetary number for the services in 2026?
A: There is no budgetary number for services as this will be used as emergecies arise.
Q (Request for site visit): How can we schedule a site visit?
A: There is no site visit required for this typoe of solicitation.
Q (No subject): Is there any possibility to extend the bid submission deadline?
A: Bid submission deadline extension is possible solely at the descrteion of Frederick County Public Schools.
Q (Clarification on Bond requirement): Could you please confirm whether submission of a Performance Bond and a Payment Bond, each equal to 100% of the total contract value, is mandatory for the awarded vendor?
A: Performance and Paymenbt bonds are mandatory but are applicable by project only.
Q (No subject): Does Prevailing wages applicable to this bid?
A: Prevailing wages are not applicable for this RFP.
Q (No subject): Does Davis bacon act is applicable to this bid?
A: Davis bacon is not applicable for this RFP
Q (Clarification on Emergency response time): Could you please clarify the expected time span or response window for emergency response services under this contract? Specifically, what is the required maximum response time from notification to on-site arrival?
A: This will be addressed in an upcoming addedndum.
Q (Clarification on payment): Could FCPS clarify the payment schedule and standard payment timeline for this contract?
A: The payment schedule is net 30 following a succesful invoice.
Q (No subject): What is the average final outer container count manifested for disposal per disposal request?
A: We have an average of 30 bio boxes disposed of each summer.
Q (Waste line questions:): Can a list of expected drummed wastes be provided? o Would this material be liquid or solid? o flammable, corrosive, toxic, or reactive liquids/solids? o Or non-hazardous oils or coolants, etc..?
A: The following is a breakdown of materials typically collected during summer and winter waste pickups. Hazardous material lists are provided by schools prior to collection, but the inventory generally includes: 1. Hazardous Materials These items vary in hazard class, requiring professional sorting and packaging by the contractor. Physical State: Solids and Liquids. Hazard Classes: Flammable, Corrosive, Toxic, and Reactive. Common Items: Science Lab Waste: Expired chemicals and miscellaneous reagents stored in glass or plastic containers. Heavy Metals: Dried residue in beakers or containers. Specialty Items: Projector lamp bulbs (mercury containing), lithium batteries, and sharps containers (properly boxed). Biological Waste: Animal dissection (stored in garbage bags or plastic pails). 2. Non-Hazardous Liquids These materials are typically handled via pump out services rather than individual drumming. Waste Oil: Approximately 150 gallons to be pumped yearly from tank at the Career and Tech Center. Waste Antifreeze: Approximately 50 gallons to be pumped yearly from tank at the Career and Tech Center. General Maintenance: Periodic pumping of tanks containing non hazardous liquids and sludges.
Q (Waste line questions:): Lab Pack (per drum) o What size drum(s) should be priced?
A: Please reviwe the Form of Proposal fpound on page 56.
Q (Request for list of expected labpack wastes): Can a list of expected labpack wastes be provided?
A: For both summer and winter seasonal pickups, schools provide a hazardous materials inventory in advance. The contractor is responsible for the final sorting, categorization, and packaging of these materials into labpacks for transport and disposal. The waste inventory typically includes, but is not limited to, the following categories: 1. Hazardous & Chemical Waste Expired Chemicals: Various laboratory reagents in glass or plastic containers. Heavy Metals: Residual waste and dried materials in beakers or containers. Reactive & Universal Waste: Lithium batteries (bagged) and projector lamp bulbs (boxed). 2. Biological & Medical Waste Dissection Waste: Animal specimens and related waste stored in plastic pails or heavy duty garbage bags. Sharps: Regulated medical waste containers, consolidated into boxes. 3. Physical States & Hazards The materials include a mix of solids and liquids that exhibit a range of hazardous characteristics, including: Flammable Corrosive Toxic Reactive
Q (No subject): Are labpack aerosols possible?
A: This is not common, but possible.
Q (Clarification on Mercury for Disposal (Type and Form)): Could mercury be offered for disposal? If so, Will the mercury be elemental mercury, mercury in manufactured articles/spill debris or mercury compounds?
A: The mercury I have come across in the past is contained in lamp bulbs.
Q (clarification on Universal Waste – Lamps (fluorescent)): Universal Waste – Lamps (fluorescent) o Will these all be a standard-length tube bulb or a mixture of bulb types, circular, u-shaped or compact fluorescent bulbs? o This is needed as the pricing is to be “per unit.” Is per unit meant to be per bulb?
A: The fluorescent lamps I have come across at the schools are 4 foot tube bulbs.
Q (Clarification on Universal Waste – Batteries.): Universal Waste – Batteries. o Is this for a specific battery chemistry or multiple (lead acid, NiCad, NiMH, Alkaline, Lithium)?
A: The batteries typically disposed of are lithium.
Q (Clarification on Universal Waste – Batteries.): If lithium batteries will be included can those be priced separately due to their special handling requirements?
A: This can be priced out seprately under other services. Just note what service it is.
Q (Clarification on Presence of Sharps in Regulated Medical Waste): Are sharps expected to be present in the “regulated medical waste” like needles and used Epi-Pens?
A: Yes.
Q (Clarification on Replacement Drums and Pricing for Waste Disposal): Will the county need replacement drums for the drummed wastes offered for disposal? o If so, will the replacement drum cost need to be included in the disposal price? If so, please let us know the drum material type(s) and sizes.
A: It is not expected to need any replacement drums at this time.
Q (Clarification on Lab Pack Containers and Packaging Cost Inclusion): Will containers need to be provided by the awarded vendor to package lab pack waste items? o If so, does out drum and packaging material need to be included in the lab pack disposal cost?
A: Yes, please include packaging material in the disposal cost.
Q (No subject): What will constitute a unknow waste?
A: We are dependant on your ability to idetify waste properly if needed.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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