SLED Opportunity · MARYLAND · FREDERICK COUNTY PUBLIC SCHOOLS
AI Summary
Frederick County Public Schools seeks a qualified firm to provide stop loss insurance for medical claims exceeding a cap for employees and retirees under 65. The RFP includes detailed submission requirements and a virtual pre-proposal meeting.
General work description: The intent of this solicitation is to enter into a contract with a qualified firm for providing stop loss insurance to pay eligible medical claims that exceed a “cap” for current employees and retirees (under the age of 65). Frederick County Public Schools (FCPS) will be utilizing the services of Marsh McLennan Agency (MMA) East (formerly Trion Group) to assist with this RFP.
The FCPS is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.
Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of NO VALUE of the total bid price, payable to Frederick County Public Schools, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.
Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanWednesday, April 15, 2026 to FCPS 191 South East Street, Frederick, MD 21701, Attn:Kim Miskell. Please have the Bidder Name, Contract Title ("26HR2, Stop Loss Insurance"), and Contract Number ("TBD") listed clearly on the outside of the envelope.
The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to the County so that it is received within 10 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.
Please Upload your COMPLETE Proposal with Signature Page here.
Please Upload your Proposal here, excluding the Fee/Cost Proposal
Confirm that your fee proposal is not attached in your Proposal and is attached separately here.
Please upload a redacted copy of Technical and Cost Proposal (For Public Information Act (PIA) requests that FCPS may receive.
Complete and upload the Proprietary Information Form
Complete and upload Statutory Affidavit and Non-Collusion Form
Complete and upload Certificate of Compliance Form
Complete and upload Vendor Conflict of Interest Disclosure Form
Please upload your completed MBE Attachment "A" Form here.
Please upload your completed MBE Attachment "B" Form here
Complete and upload a current W9 (dated within the last year)
Would you like to have bidders respond to an electronic pricing table through ProcureNow? Answer no here if you are attaching your own pricing spreadsheet that you want them to fill out and upload or if the RFP has the vendor including their own formated cost proposal response.
Do you need to separate the Vendor's Fee Proposal from the rest of the Response?
Q (Symetra - Requesting Data): Please send the following data to the Symetra email box symrfp7@symetra.com Census Data • Medical Claims Data • Medical and Vision Paid Claims and Enrollment • Large Claims Report
A: Please reference page 40 - 41, #3 c. and d. of the bid solicitation for data request requirements.
Q (No subject): Please send the following data to HM Insurance Group at PHLPaddenRegOff@hmig.com -Census Data -Medical and RX monthly claims for current policy year and prior. -Medical and RX detailed large claims for current policy year and prior.
A: Please reference pages 40 - 41, #3 c. and d. of the bid solicitation for data request requirements.
Q (Sun Life Requesting Census): Hi, Thank you for the opportunity to quote Stop-Loss for Frederick County Public Schools. We were hoping you could provide us with some additional information that we need to proceed with this quote. Per underwriting, we are missing the following required information: Census Data (We require a census in Excel format that includes the below required columns): Employee Date of Birth Employee Gender Employee Home Zip Code Employment Current Status (Active, Retiree, COBRA) Employee Tier Election (Employee Only, Employee + Child, Employee + Spouse or Employee + Family) Employee Plan Election (if more than one plan available) At your earliest convenience, forward along the missing data so we can still try to issue a quote for you. If you have any questions or concerns, please let us know. Thank you! PLEASE NOTE: Due to this missing information, we may not be able to deliver this proposal by your original due date. Once the requested information is received, we may add up to 5 business days for delivery. Best Regards, Kathryn Koenig Kathryn.Koenig@sunlife.com
A: For data request requirements please reference pages 40 - 41, #3 c. and d. of the 26HR2 proposal package attached under the Project Documents Tab. Data will not be released until FCPS has received the requested information.
Q (Clarification Regarding RFP Eligibility – Stop Loss Insurance Solicitation): We are writing to request clarification regarding the recent RFP for stop loss insurance services for Frederick County Public Schools. Based on our review of the solicitation, it appears that this opportunity is intended for insurance carriers to provide stop loss coverage, with Marsh McLennan Agency (MMA) East serving as the appointed broker and advisor to FCPS throughout the process. Could you please confirm whether this RFP is exclusively open to insurers, or if there is any role envisioned for additional brokers to participate or submit proposals? We appreciate your guidance and want to ensure we are interpreting the opportunity correctly before proceeding. Thank you for your time and assistance.
A: Per the INTRODUCTION on page 41, Section II of the Proposal Package, this solicitation is to enter a contract with a qualified firm for providing stop loss insurance. We are not looking for another broker/consultant.
Q (Census and Claims Data): The Proprietary Information Form must be completed prior to the release of census and claims documents. Could you please advise where this form can be found, as I was unable to locate it?
A: For data request requirements please reference pages 40 - 41, #3 c. and d. of the 26HR2 proposal package attached under the Project Documents Tab.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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