SLED Opportunity · MARYLAND · FREDERICK COUNTY PUBLIC SCHOOLS
AI Summary
Frederick County Public Schools seeks vendors for supply and delivery of heating oil to schools and offices. The contract depends on market prices compared to natural gas. Electronic bid submissions are required with multiple forms and bonds. Pre-proposal meeting and questions deadlines are in March and April 2026.
General work description: The purpose of this solicitation is to establish a contract with one or more vendors for the supply and delivery of heating oil by transport and/or tank wagon to FCPS schools and offices. The actual quantity consumed is a function of the market price for oil compared to natural gas, as FCPS will choose the more economical option. All tanks are owned by FCPS.
Addendum 2 is being issued to provide requested copies of current invoices.
The FCPS is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.
Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of NO VALUE of the total bid price, payable to Frederick County Public Schools, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.
Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanMonday, May 4, 2026 to FCPS 191 South East Street, Frederick, MD 21701, Attn:David Guzman. Please have the Bidder Name, Contract Title ("26M6, Heating Oil"), and Contract Number ("TBD") listed clearly on the outside of the envelope.
The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to the County so that it is received within 10 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.
Please upload your COMPLETE Proposal. Make sure to include the Signature Page here.
Please Upload your Proposal here, excluding the Fee/Cost Proposal
Confirm that your fee proposal is not attached in your Proposal and is attached separately here.
Complete and upload Statutory Affidavit and Non-Collusion Form
Complete and upload Certificate of Compliance Form
Complete and upload Vendor Conflict of Interest Disclosure Form
Please upload your completed MBE Attachment "A" Form here.
Please upload your completed MBE Attachment "B" Form here
Complete and upload a current W9 (dated within the last year)
Complete and upload the Proprietary Information Form
Would you like to have bidders respond to an electronic pricing table through ProcureNow? Answer no here if you are attaching your own pricing spreadsheet that you want them to fill out and upload or if the RFP has the vendor including their own formated cost proposal response.
Do you need to separate the Vendor's Fee Proposal from the rest of the Response?
Q (Criminal Background Checks):
A: Would criminal background this apply to fuel deliveries under Section I, item 32-a, or are they exempt? This does not apply to this contract. However, we expect that you have completed appropriate background checks for your employees and can provide documentation if requested. We will not be routing you or your drivers through our Human Resources department. This requirement applies only to sole proprietors who have regular, direct, and unsupervised access to children.
Q (Bid Tabs ): Can I get the bid tabulations from the last bid?
A: THis will be released in an upcoming addendum.
Q (Invoices ): Can I get a copy of 2 recent invoices (with their corresponding BOL's) from your current supplier for each product?
A: This will be released in an upcoming addendum.
Q (Incumbent Supplier ): Who is the incumbent supplier?
A: The incumbent supplier is James River Solutions.
Q (OPIS): Do you subscribe to OPIS or do you require vendor to submit OPIS reports?
A: FCPS is subscribed to OPIS and we expect our supplies to also be subscried to it.
Q (Linganor High): Linganor High is noted as requiring a special hose fitting. Can you provide fitting specifications?
A: There is no special hose fitting. However, Linganore has an above ground tank, so we need a pumper transport to supplement the transfer pump onsite to unload a full transport.
Q (Bond Requirements ): On this bid document cover page, it says "Bonds Required: Yes" are both Performance and Payment Bonds required? Or only the Performance Bond for this contract type?
A: Bonds are not required for this soliciation.
Q (Pay Terms): What are the pay terms?
A: Payment terms are 30 days from when the invoice received.
Q (Start of Contract ): When would be the official start date of the contract?
A: The tentative award date is May 20th.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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