3 Year CCTV Sanitary Sewer Main Inspection

The City of Palo Alto Utilities (CPAU) department has identified approximately 20% of sewer main pipelines for cleaning, CCTV inspection and condition assessment service. The location of pipe segments are shown on provided project map showcasing a 3 year CCTV Sewer main inspection project.

• Approximately 230,000 LF/44 miles of sewer mains need to be inspected over the period of 3 years (approximately 15 miles each year).
• The sewer mains to be inspected are non-plastic lines, with diameter range from 6-inch to 18-inch.
• The CCTV inspection needs to be conducted during the summer months (April through November, total of approximately 105 working days) each year.

Background

The City will use this 3yr CCTV inspection data to prioritize future sanitary sewer main replacement CIP projects. Our current outdated CCTV inspection footage did not include any NASSCO Pipeline Assessment Certification Program (PACP) inspection ratings. The City would like to establish a benchmark to compare with future inspections of the same pipeline segments. By doing so, the City can incorporate an asset management program to determine likelihood of pipeline failures and when combined with the consequences of failure, develop a risk-based plan to priortize imporvements.

Project Details

• Reference ID: RFP196575
• Department: Utilities
• Department Head: kiely Nose (Director of Utilities)

Important Dates

• Questions Due: 2026-03-31T20:00:00.000Z
• Pre-Proposal Meeting: 2026-03-24T17:00:00.000Z — https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmFlOGQ3N2MtYzg1OC00NjU4LTlkOGUtODczNGVlZDJhNjk0%40thread.v2/0?context=%7b%22Tid%22%3a%2268949a6d-ce6e-4230-8536-f3e1f8d5dfdd%22%2c%22Oid%22%3a%2208150fd8-1d7b-4643-a609-2762291b4a27%22%7d

Addenda

• Addendum #1 (released 2026-03-20T17:58:29.526Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

• Addendum #2 (released 2026-03-31T17:05:56.299Z) —

  Addendum 2 removes Alternate Task 4. 

• Addendum #3 (released 2026-04-02T16:14:55.394Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

• Addendum #4 (released 2026-04-02T18:32:07.823Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Quality of the Proposal (Required) (5 pts) —

  Quality and completeness of proposal

• Proposed Solution (Required) (15 pts) —

  Quality, performance and effectiveness of the solution, goods and/or services to be provided by the Proposer

• Experience (Required) (15 pts) —

  Consultant or contractor’s experience, including the experience of staff to be assigned to the project, with engagements of similar scope and complexity

• Cost (Required) (15 pts) —

  Proposed cost to the City

• Financial Condition and Stability (Required) (5 pts) —

  Consultant or contractor’s financial condition and stability

• Timely Performance (Required) (15 pts) —

  Consultant or contractor’s ability to perform the contract within the time specified

• Prior Record of Performance for Government Agencies (Optional) (15 pts) —

  Consultant or contractor’s prior record of performance with the city or other local, county or state agency

• Compliance (Required) (5 pts) —

  Consultant or contractor’s compliance with applicable laws, regulations, policies (including city policies), guidelines and orders governing prior or existing contracts performed by the consultant or contractor

• Other (Optional) (10 pts) —

  If other factors or factors the City deems relevant please provide specific criteria here. NASSCO certified personnel.

Submission Requirements

• Business Type (required) —

  Please indicate the type of business that your company will continue operating as.

• Business Type Follow-Up (required) —

  If you indicated "Other" on the previous question, please explain here.

• Year of Incorporation (required) —

  Please indicate the year of incorporation (if applicable). If not incorporated, please indicate such.

• State Incorporated (required) —

  In what state was your company incorporated?

• Business In California (required) —

  When was your company authorized to do business in the State of California?

• Qualifications of Firm - Experience of Firm (required) —

  Please download the below documents, complete, and upload. For additional instructions on this form, please see the section of this RFP titled "Proposal Content and Format" and the subsection titled "Qualifications of the Firm".

• Department of Industrial Relations Registration (required) —

  It has been indicated that this contract will require prevailing wage. Please provide your DIR Registration Number at this time.

• Contractor's License (required) —

  Please provide your California Contractors License Number at this time.

• Proposal (required) —

  Please Upload your Technical Proposal here. Upload fee proposal separately in the next step.

• Proposal (without Cost) (required) —

  Please upload your Technical Proposal without fees/costs here. You will be uploading the fee/cost portion of your proposal separately in another step.

• Separate Cost File (required) —

  The fees/costs portion of your proposal should not be attached with the rest of your Proposal and should be attached separately here using the document provided. Please download, update and review before uploading your fee/cost information here.

• Evidence of Financial Stability-REQUIRED SUBMITTAL (required) —

  Please upload your Evidence of Financial Stability 

• Utility Map Request Form *REQUIRED WITH PROPOSAL SUBMISSION (required) —

  Please download the below documents, complete, and upload. You must provide with your proposal submission. 

• Additional Information —

  If any of your previous answers required additional information to be submitted or provided, please upload all such information here.

• Proposer Confirmation (required) —

  By confirming, the submission of a proposal shall be deemed a representation and certification by the Proposer that they have investigated all aspects of the RFP, that they are aware of the applicable facts pertaining to the RFP process, its procedures and requirements, and they have read and understand the RFP. No request for modification of the proposal shall be considered after its submission on the grounds that the Proposer was not fully informed as to any fact or condition.

  Confirmation by the Proposer represents and warrants that he or she has the legal capacity and authority to bind the Company stated on the RFP submittal.

• Division (required) —

  What Division of the Department owns this project?

  NOTE: Do NOT enter the word "Division" with your entry. If you intend for the procurement to state "Engineering Division" then simply type "Engineering".

• Brief Project Description (required) —

  Fill in the blank:

  The City of Palo Alto is seeking proposals from qualified firms to provide services for _______________.

  Example:
  janitorial maintenance in various facilities including but not limited to waste removal, sweeping and mopping and polishing floors, cleaning and disinfecting surfaces, restocking paper towels and toilet paper in restrooms, and replacing air fresheners.

• Project/WBS# —

  Separate from the Project ID (Bid/RFP#), has a project or WBS # been assigned? If so, please provide.

• Work Order # —

  If a Work Order # has been assigned, please provide at this time.

• Contract and Payment Method (required) —

  How will payment for this contract be structured?

• Multi-Year Contract (required) —

  Is this request expected to result in a multi-year contract? If so, how many years? Or is this a one time contract? Or would you like to specify some other answer? If you select "Other", please specify in follow-up question.

• Multi-Year Contract ("Other") (required) —

  When asked if this was a multi-year contract, you selected "Other". Please specify here.

• Qualifications of Firm Experience of Firm Requirement(s) - Required (always yes) (required) —

  Is there an experience requirement or multiple experience requirements for this contract/project?

• License or Certification (required) —

  Is the awarded proposer for this RFP required to possess a valid State of California Contractor's License or a Professional Certification of some kind?

• Prevailing Wage (required) —

  Will prevailing wage requirements apply to this project?

• Certified Payroll Frequency (required) —

  Would you like to check Certified Payroll Records weekly rather than within 10 days of a given request?

• Pre-Bid/Proposal? —

  Will there be a pre-bid/proposal meeting or conference scheduled for this solicitation?

• Pre-Bid/Proposal Attendance —

  Since you have indicated there will be a pre-bid/proposal meeting or conference, will attendance be mandatory or non-mandatory?

  Please note that mandatory attendance requires all those submitting a bid or proposal to attend and those not in attendance will be unable to submit a responsive bid or proposal.

• Electronic Line Items (required) —

  Would you like to have bidders respond to an electronic pricing table instead of uploading a separate sheet or series of pricing sheets?

• Separate Pricing Sheet(s) (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price for any number of reasons, and then come back in after a technical evaluation to unseal pricing later.

• Innovations (required) —

  Do you wish to allow Proposers to suggest technical or procedural innovations that may assist in providing better service?

• Prior Performance as Criteria (required) —

  Is Contractor's prior record of performance with the City or other government agencies required for evaluating proposals for this solicitation?

• Future Services as Criteria (required) —

  Is Contractor's ability to provide future maintenance, repairs, parts and/or services required for evaluating proposals for this solicitation?

• Independent Contractor? (required) —

  Will Service Provider be an independent contractor and will a Live Scan be required?

Questions & Answers