60-M0087-26-EM018 - All-Hazards Emergency Management Program Support

The City of Santa Fe, Office of Emergency Management requests approval to enter into an emergency procurement agreement with BardoWright dba Resilience Emergency Management for on-call, all-hazards emergency management support at a rate of $225 per hour, not to exceed $50,000 inclusive of GRT.

Background

BardoWright has an established relationship with Santa Fe OEM, having participated directly in supporting the City's planning, training, and exercise activities for several year. OEM is currently staffed by a single employee with no additional FTE authorized until FY27 (July 1, 2026). With New Mexico snowpack at historic lows and fire danger already elevated heading into the 2026 season, immediate SME support is required to maintain operational readiness.

Project Details

• Reference ID: 60-M0087-26-EM018
• Department: Emergency Management
• Department Head: Kyle Morgan (Director)

Submission Requirements

• This is an Emergency Procurement Solicitation. All details will be located in the attachments.
• Date (required)
• Prepared By (required)
• Email (required)
• Scope of Work (required) —

  Explain the purpose/need of purchase. Ensure to include a thorough scope of work for the services, construction, or item(s) of tangible personal property (if this is an amendment request to an existing contract, attach current contract).

  -Please note that specifications cannot be narrowly drafted to preclude competition solely to allow award to a favored vendor.

• Justification (required) —

  An explanation for the justification of the procurement, including a description of the emergency condition(s) requiring use of emergency procurement and the practicable competition utilized in compliance with NMSA 1978, § 13-1-127.

• Mitigation Measures for Emergency Procurement (required) —

  Describe what measures the Department will take in the future to prevent/mitigate the use of emergency procurement under similar circumstances.