745-26-P37 - Payment Cards for Patient Studies

UTHSA conducts clinical trials across diverse therapeutic areas and patient populations. As part of these studies, Program Participants often incur expenses, such as travel, meals, parking, lodging, and time-related burdens. To enhance participant satisfaction and streamline the reimbursement process, UTHSA seeks to continue providing a Payment Card Program designed specifically for clinical trail participants.Traditional reimbursement approaches – such as paper checks, manual review processes, and site-level reimbursements – introduce administrative inefficiencies, delays in payment, and inconsistency across study sites. These challenges can negatively impact patient experience, diminish retention, and create audit gaps. A modern, electronic payment card system improves speed, accuracy, transparency, and compliance while relieving investigative sites of administrative overhead.Given that clinical research is a highly regulated environment, the awarded Proposer must ensure financial integrity, auditability, data protection, and HIPAA compliance. This RFP is being issued to identify qualified suppliers capable of providing a secure, scalable, participant-friendly payment card service to support clinical trial operations.No Guarantee of Volume. UTHSA does not solicit or guarantee any specific amount of compensation, volume, minimum, or maximum amount of Services under this RFP or any contract or agreement resulting from this RFP.

Commodity Codes

• Commodity Codes: NIGP 94646 Escrow and Title Services NIGP 94670 Payment Card Services

Events & Timeline

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.

Public Notices

File Type Description Date Created Actions 01 745-26-P37.pdf Documentation RFP Document - do NOT submit with your proposal. Apr 29th 2026, 8:30 AM CDT Download A01A General info 0922.pdf Documentation FYI Document - do NOT submit with your proposal. Apr 28th 2026, 2:29 PM CDT Download A01B Exec of Offer 0429.pdf Documentation This form must be completed in full, signed (if applicable), and submitted with your proposal. Failure to complete and submit the ATTACHED form will result in your submission being voided. Read more... Apr 29th 2026, 7:12 AM CDT Download A01C Gen Quest 0226.pdf Documentation This form must be completed in full, signed (if applicable), and submitted with your proposal. Failure to complete and submit the ATTACHED form will result in your submission being voided. Read more... Apr 28th 2026, 11:50 AM CDT Download A01D Addenda Checklist 0725.pdf Documentation This form must be completed in full, signed (if applicable), and submitted with your proposal. Failure to complete and submit the ATTACHED form will result in your submission being voided. Read more... Apr 28th 2026, 11:50 AM CDT Download A02 Terms and Conditions.docx Documentation Terms and Conditions or BAA – If the Proposer takes exceptions, this MUST be submitted with your proposal with red lines. Failure to submit red lined agreement with your proposal will exclude Proposer from taking any exceptions to this agreement. Read more... Apr 28th 2026, 11:50 AM CDT Download A03 VETHUB 0126.pdf Documentation This form must be completed in full, signed (if applicable), and submitted with your proposal. Failure to complete and submit the ATTACHED form will result in your submission being voided. Read more... Apr 28th 2026, 11:50 AM CDT Download A04 TX-Ramp 1003.pdf Documentation This form must be completed in full, signed (if applicable), and submitted with your proposal. Failure to complete and submit the ATTACHED form will result in your submission being voided. Read more... Apr 28th 2026, 11:50 AM CDT Download A05 PDAA.xlsx Documentation This form must be completed in full, signed (if applicable), and submitted with your proposal. Failure to complete and submit the ATTACHED form will result in your submission being voided. Read more... Apr 28th 2026, 11:50 AM CDT Download A06-BAA 031926.docx Documentation Terms and Conditions or BAA – If the Proposer takes exceptions, this MUST be submitted with your proposal with red lines. Failure to submit red lined agreement with your proposal will exclude Proposer from taking any exceptions to this agreement. Read more... Apr 28th 2026, 11:50 AM CDT Download S04 Terms Conditions 0428.pdf Documentation This form must be completed in full, signed (if applicable), and submitted with your proposal. Failure to complete and submit the ATTACHED form will result in your submission being voided. Read more... Apr 28th 2026, 11:50 AM CDT Download S06 Pricing and Delivery Schedule 0725.pdf Documentation This form must be completed in full, signed (if applicable), and submitted with your proposal. Failure to complete and submit the ATTACHED form will result in your submission being voided. Read more... Apr 28th 2026, 2:26 PM CDT Download

Attachments

• A01D_Addenda_Checklist_0725.pdf
• 01_745-26-P37.pdf
• A01B_Exec_of_Offer_0429.pdf
• A05_PDAA.xlsx
• A01A_General_info_0922.pdf
• A01C_Gen_Quest_0226.pdf
• S04_Terms_Conditions_0428.pdf
• S06_Pricing__and_Delivery_Schedule_0725.pdf
• A03_VETHUB_0126.pdf
• A04_TX-Ramp_1003.pdf
• A06-BAA_031926.docx
• 745-26-P37__BT-19BO_
• A02_Terms_and_Conditions.docx