886-2026-06-31 (Photography Services

Solicitation No.

1871

Type / RFx

RFP

Status

Issued

Level

education

Published Date

February 20, 2026

Due Date

April 10, 2026

NAICS Code

541921AI guide

Jurisdiction

Frisco Independent School District

State

Texas

Agency

Frisco Independent School District

Frisco Independent School District (Frisco ISD or the District) is seeking proposals from qualified professional photography companies to provide school photography services across all District campuses. The selected vendor(s) shall furnish all labor, equipment, materials, supplies, and supervision necessary to perform the services described in this section. Multiple vendors may be qualified and selected under this proposal. Proposals should provide highly competitive pricing commensurate with the volume of business expected under this RFP. Pricing should reflect the competitive advantage of providing services across the district. The District is committed to ensuring that school photography services provide families with high-quality products at fair, transparent, and competitive prices. Proposers must clearly demonstrate in their proposal how its pricing structure offers strong value and remains competitive with comparable school and retail photography providers, ensuring families receive quality products at reasonable costs. This Request for Proposal supersedes all previous solicitations, RFPs, and contracts issued by Frisco Independent School District for school photography services, and any agreements arising from prior solicitations shall have no bearing on the evaluation or award of this RFP. Any existing contracts for photography services will remain in effect until their expiration date or until replaced by a contract awarded under this RFP, whichever occurs first. This RFP is in accordance with TAC 109.41. (See the Financial Accountability System Resource Guide (FASRG) 5.16.1-5.16.7.) It complies with Texas Education Code (TEC) 44.031 and Title 2 of the Code of Federal Regulations (2 CFR) Part 200. Frisco ISD may purchase goods and/or services from vendors qualified through this RFP with local, state, federal, or other grant funds. NO BID NOTIFICATION REQUEST Frisco ISD pursues competitive pricing on all purchases. We value our quality vendors and want to keep your firm as a supplier. Therefore, please tell us why you are not bidding on this RFP. We will analyze responses to determine if future changes to our solicitation process are necessary. If you are not interested in this solicitation, please click the ACTIONS button at the top right-hand side of this screen and then click NO BID. Please type your reason in the box provided and then submit your response. BACKGROUND Frisco ISD is approximately thirty miles north of Dallas, Texas and encompasses seventy-five square miles in Collin and Denton counties, including most of the city of Frisco and portions of neighboring Plano, McKinney and Little Elm. The District has 12 high schools, 18 middle schools, one intermediate school, 43 elementary schools and three special programs centers serving more than 64,000 students. We employ over 8,850 staff supporting the District’s mission: to know every student by name and need. BUDGET AND TERM Frisco ISD is unable to predict or estimate expenditures for school photography services, as these services are paid directly by parents and guardians rather than by the District. Frisco ISD does not expend District funds on school pictures. As of October 2025, Frisco ISD serves approximately 62,755 students across 77 campuses, which represents the potential client base for the awarded vendor(s). The District does not guarantee the quantity or dollar value of purchases made under this solicitation, as participation is entirely dependent on individual parent decisions. The District will not issue purchase orders (POs) for this service, as transactions occur directly between the vendor and parents. The District may establish a competitive range of acceptable proposals as part of the evaluation process. Proposals not in the competitive range will not receive further consideration. The Frisco ISD Standard Attributes, Certifications and Terms & Conditions document is an attachment to this solicitation. It must be signed and attached to your response in the Response Attachments tab. Deviations or exceptions stipulated in a vendor’s response may result in disqualification. Vendors must not alter any language in this solicitation or any language in any attachment to this solicitation. Furthermore, Frisco ISD will not accept a proposing entity’s terms & conditions in place of the District’s. Please do not attach. Once approved by Frisco ISD’s Trustees, this qualification will be in effect for the identified term, with the possibility of four (4) one (1) year renewals. Renewals will be automatically issued providing the vendor and Frisco ISD remain in good standing and agree on any changes in pricing or procedure. The final automatic renewal will conclude 6/8/2031. SCOPE The selected vendor(s) shall be capable of providing, at a minimum, the following photography services; fall and spring individual portraits, retake days, class and group photos, sports and activity photography, senior portraits, school ID and administrative photos, and yearbook support. 1. Fall & Spring Individual Portraits a. Individual student portraits for all enrolled students at each campus, to be used for school records, student identification, and yearbook purposes. b. Vendor shall photograph every student regardless of whether the student purchases a photo package, for school record and yearbook purposes at no cost to the District. c. Spring portrait sessions shall offer alternative pose/background option distinct from fall portraits. d. Vendor shall provide at least one (1) scheduled retake day per campus per portrait season (fall and spring) at no additional cost to the District. Retake days shall accommodate students who were absent, new enrollees, and students dissatisfied with their original portrait. 2. Class and Group Photos a. Traditional class group photographs for each homeroom, section, or grade level as determined by the campus. b. Vendor shall provide one (1) complimentary class composite or group photo print to each classroom teacher at no cost. 3. Sports and Activity Photography a. Individual and team photographs for all UIL-sanctioned sports and District-recognized extracurricular activities, clubs, and organizations. b. Memory mates, trading cards, and specialty sport products shall be available for purchase by families. 4. Senior Portraits (High School Campuses) a. Formal senior portrait sessions for all graduating seniors, including cap and gown options. 5. School ID and Administrative Photos a. Digital image files suitable for student identification cards and the District’s student information system, delivered in the format and resolution specified by the District. b. Staff and faculty headshots for identification and directory purposes. c. All ID and administrative digital images shall be provided to the District at no additional cost. 6. Yearbook Support a. High-resolution digital image files of all individual student and staff portraits shall be provided to each campus yearbook advisor at no cost, in a format compatible with common yearbook publishing software. 7. Service Requirements The selected vendor(s) shall: a. Designate a dedicated account manager or district liaison as the single point of contact for all scheduling, service inquiries, and issue resolution b. Coordinate in advance all photography schedules with campus administrators c. Provide a sufficient number of photographers and support staff to complete each campus session within the agreed-upon timeframe d. Furnish all cameras, lighting, backdrops, props, and other equipment necessary to perform the services e. Set up and break down all equipment without disruption to the instructional day. Setup areas and times must be approved by campus administration f. Provide a secure online ordering platform that allows families to view proofs, select packages, and place orders g. Pre-printed order forms shall also be available for families who prefer not to order online h. Comply with the Family Educational Rights and Privacy Act (FERPA), the Children’s Online Privacy Protection Act (COPPA), Texas Education Code Chapter 32, and all other applicable federal and state laws regarding student data privacy EVALUATION PROCEDURE & CRITERIA A minimum of three (3) staff members (hereafter committee) qualified in the vendor's commodity area, will review responses & qualifications and make recommendations to Frisco ISD Board of Trustees for final approval. The committee may request a meeting with any qualified offeror prior to final selection. Qualifications and responses will be reviewed according to criteria established by TEC 44.031(b).*** In evaluating proposal responses, the following considerations will be taken into account for qualification recommendations: (1) The purchase price; market price, hourly rate, emergency rates; (25 points) (2) The reputation of the vendor and of the vendor’s goods or services; services and references of like sized school district; (20 points) (3) The quality of the vendor’s goods or services; (20 points) (4) The extent to which the goods or services meet the district’s needs; (25 points) (5) The vendors’ past relationship with the district; (5 points) (6) The total long-term cost to the district to acquire the vendor’s goods or services; (0 points) (7) For a contract for goods and services, materials, whether the vendor or the vendor’s ultimate parent company or majority owner; (A) Has its principal place of business in the State of Texas; or (B) Employs at least 500 persons in the State of Texas; (0 points) (8) Any other relevant factor specifically listed in the request for bids or proposals; (5 points) Vendor ability to supply the portrait packages listed in line items tab. *** TEC 44.031 reads districts should consider how vendor evaluation decisions affect its ability to work with historically underutilized businesses (HUBs). However, as a "unit of local government" or “specialized unit of government, not a "state agency," Frisco ISD has limited HUB-specific requirements. Districts are not directly bound by the detailed HUB program in TGC 2161. However, we must: 1. Ensure the purchasing process is fair to all businesses, including HUBs, 2. Follow any HUB programs the Board of Trustees creates, as applicable; and 3. Follow federal rules about working with minority-owned and women-owned businesses when using federal money. In summary, Frisco ISD upholds fairness, board policies, and applicable federal requirements when working with historically underutilized businesses. PROPOSAL PROCESS 1. GENERAL INFORMATION: The following instructions afford proposers an equal opportunity to participate in the proposal process and provide a predetermined set of criteria representing the District’s business and service requirements. This proposal is governed by TEC 44.031, other applicable Texas statutes, federal statutes and all local FISD Board of Education (Board) policies. 2. QUESTIONS CONCERNING THE RFP: All questions regarding this open solicitation must be submitted through IonWave during the question period. Answers will be published to all bidders, all at once, through this system on or before 3/6/2026. Phone or email requests for information will not be acknowledged. 3. PROPOSAL SUBMISSION: Frisco ISD requests electronic responses Please contact Etedal Frias, by email at friase@friscoisd.org, if you require assistance with the online submission process. Your cooperation is appreciated. Interested vendors must first register in Frisco ISD’s e-bidding system, IonWave. Register, obtain, and submit proposals using Ion Wave. 4. ADDENDUM: the proposer is responsible for tracking whether an addendum was issued before submitting a proposal. Proposers must be responsive to the RFP and any published addendums. 5. INTERVIEWS: At its discretion, FISD may invite one or more proposers to interview based on a pre-defined agenda and timeline. Individuals will be notified by e-mail if the District determines demonstrations or interviews are needed. Proposer(s) shall demonstrate their competence, qualifications and/or ability to satisfy the District’s RFP requirements. All expenses associated with the interview will be the responsibility of the proposer. 6. MODIFICATION OR WITHDRAWAL OF PROPOSALS: Proposals may be modified or withdrawn in Ion Wave before the exact hour and date specified as the deadline for receipt of proposals. The proposer must send a written request to the Director of Purchasing to withdraw a proposal after the response deadline. 7. LATE PROPOSALS: Responses submitted after the date and time noted in this RFP shall not be considered. 8. RESPONSIVE & RESPONSIBLE: To be deemed responsive and qualify for evaluation, a proposal must be submitted in time and must materially satisfy all mandatory requirements in this RFP. They must comply with all material and administrative aspects of this solicitation. ** FISD Purchasing Department, at its sole discretion, is authorized to determine if a vendor is responsive and/or within the scope of this solicitation. Proposers must be financially responsible, having enough staff and resources to provide the goods and services requested by Frisco ISD in this solicitation. FISD may request additional documents to consider whether a vendor is financially able to meet the needs stated in this RFP. 9. RECORD RETENTION: All proposal materials and supporting documentation submitted become the permanent property of FISD and will not be returned to proposer. 10. PROPOSAL COSTS: Proposer shall pay all costs related to the preparation and submission of its proposal. 11. RESERVATION OF RIGHTS: FISD reserves the right to: A. Cancel this RFP in whole or in part. B. Accept, reject, or negotiate modifications in any terms of proposal or any part thereof. C. Reject and/or disqualify any or all Proposals received, award contracts for individual products or services as may appear advantageous and negotiate separately in any manner necessary to serve FISD’s best interests. D. Not award this proposal. E. Waive any formalities, technicalities, or other defects if deemed in the best interest of FISD; request clarification and/or correction for the purpose of eliminating minor errors, clerical errors, and/or non-substantive irregularities. F. Be the sole judge of quality, make all decisions regarding this RFP, including, without limitation, the right to decide whether a Proposal substantially complies with the requirements of this RFP. G. In case of tie proposals, the award will be made in accordance with Local Government Code 271.901 and Government Code 2252.001 - 2252.004. (NON- RESIDENT BIDDERS). Consistent and continued tie bidding could cause rejection of the bids by FISD and/or investigation for antitrust violations. 12. LIMITED CONTACT POLICY. Once this RFP is published, Frisco ISD staff and representatives will maintain limited contact with potential vendors. Limited contact is a prohibition on any communication regarding this RFP or other competitive solicitations between any person who seeks an award under this RFP, including a potential vendor or vendor’s representative; and: A. Any Frisco ISD Board member, Superintendent, senior staff member, principal, department head, director, manager, other employee, or consultant who has influence in the evaluation or selection process. B. Furthermore, campaign contributions, gifts, donations, and any other items of value are prohibited between the parties defined above for any known contract under consideration during the restricted or limited contact period. C. Limited contact shall not apply to communication with FISD’s Purchasing staff. Such communications shall be limited to the purpose of obtaining clarification or information concerning the RFP. All communication with Purchasing staff must be in writing. The potential vendor or vendor’s representative shall send all written communication directly to the designated procurement staff. The limited contact period shall begin upon the issuance of this RFP, bid, or other competitive solicitation and officially end upon execution of an award by the Board of Trustees and/or the execution of a negotiated contract, whichever represents the final act in the procurement process. D. Regardless of the above time period, it is not acceptable for a potential vendor to participate in determining the scope of work, strategic direction, technical specifications, or evaluation criteria of such projects. Nothing contained in this policy shall prohibit any potential vendor or vendor’s representative from: 1) Making public representations at scheduled pre-bid conferences or scheduled selection and negotiation committee meetings. 2) Engaging in contract negotiations during any scheduled meeting. 3) Making a public presentation to the Frisco ISD Board during any duly noticed public meeting. 4) Conducting business on contracts previously executed and currently in force. 5) Nothing in this policy shall prohibit the procurement staff from initiating a contact with a potential vendor or vendor’s representative and subsequent communication for the purpose of obtaining clarifying information regarding a response to an RFP, bid, or competitive solicitation. Such contact shall be in writing and shall be provided to the members of the applicable procurement staff, including any response thereto. E. A Vendor may be disqualified before or after the proposals are opened, upon evidence of collusion with the intent to defraud, or evidence of intent to perform other illegal activities for the purpose of obtaining an unfair competitive advantage. F. Frisco ISD Standard Ethics Statement is on our website and vendors are encouraged to review it. Frisco ISD Procurement - Standards of Ethics Failure to follow the District’s Limited Contact Policy may result in proposal disqualification. Vendors who demonstrate a pattern of non-compliance may be barred from working with FISD.

1. February 20, 2026Published
2. April 10, 2026Responses Due