902731- ALAMEDA COUNTY YOUTH INTERVENTION AND SUPPORT SERVICES CENTER

It is the intent of these specifications, terms, and conditions to describe comprehensive, culturally responsive, trauma-informed, evidence-based clinical needs assessments and case planning services for youth ages 8 to 17 referred to the My FUTURE Center as requested by the Alameda County Probation Department (ACPD). The selected provider will deliver timely, individualized interventions that address multi-domain youth and family needs, promote positive developmental outcomes, reduce justice system involvement, and support community reintegration.

The My FUTURE Center reflects the County’s commitment to helping youth move toward stability, belonging, and long-term success.

FUTURE stands for:

Focused on strengths

Uplifting youth voice

Transformative support

Unified connections

Resilience development

Empowerment for success                                                                                                                                                                                                             

Together, these principles reflect a youth-centered, trauma-informed, and culturally responsive approach that builds on each young person’s strengths, elevates youth and family voice, and connects participants to meaningful supports that promote healing, growth, and opportunity.

Services will be delivered in close collaboration with youth and families, juvenile justice stakeholders, schools, community-based organizations (CBOs), mentors, restorative justice programs, and other service partners. Alameda County seeks a Contractor to support a sustainable, family-centered, and trauma-informed youth development model consistent with County policies and best practices.

The County intends to award a three (3)-year contract, with the option to renew for two (2) additional years, to the Bidder selected as the most responsive and responsible Bidder whose response conforms to the RFP and meets the County’s requirements.  

A Bidder may be a single vendor that provides services, or a group of vendors working collaboratively to provide services. Collaborating vendors must name a single, lead prime Bidder that will submit on behalf of the collaborating vendors. The prime Bidder/Contractor must coordinate all fiscal and administrative duties as needed to provide services under the contract resulting from this RFP. If awarded, it is the prime Bidder that will enter into a contract with the County.

Background

The My FUTURE Center will operate as a multidisciplinary hub within the Alameda County Juvenile Justice Center (JJC), located in the San Leandro facility’s 2nd-floor receiving area adjacent to the Transition Center. The My FUTURE Center will provide timely assessments, case planning, and linkage services for at-promise youth ages 8-17 who are experiencing risk factors such as delinquency, family instability, behavioral or physical health concerns, trauma exposure, and socio-economic challenges—specifically youth referred for repeat low-level offenses

The target population includes youth referred for repeat low-level offenses or eligible diversion-related responses, including but not limited to youth referred through a police alternative-to-citation process. Youth referred for serious offenses are excluded unless otherwise authorized by ACPD.

The My FUTURE Center will emphasize a strengths-based, family-centered approach with active multidisciplinary involvement from ACPD and Alameda County Office of Education (ACOE).

Key features include:

1. On-site clinicians and support staff;
2. A welcoming youth and family lounge that may include television, games, food, creative activities, and other engagement supports, all of which must be provided by Contractor;
3. Medi-Cal claiming for eligible services, where allowable and in compliance with applicable requirements; and
4. Warm handoffs to community youth service providers, including providers who offer therapy, diversion, restorative justice services, life skills support, community resources, health care resources, child welfare supports, advocacy programs, and other appropriate services.

The My FUTURE Center will support ACPD and Alameda County's commitment to sustainable, trauma-informed youth development.

Project Details

• Department: General Services Agency-Procurement
• Department Head: Detra Dillon (Purchasing Administrator)

Important Dates

• Questions Due: 2026-07-11T00:00:00.000Z

Meetings & Milestones

Evaluation Criteria

• Completeness of Response (1 pts) —

  Responses to this solicitation must be complete.  Responses must address all the requirements identified within this solicitation and all related documents, including any Addenda. Failure to meet the Bidder Minimum Qualifications may also be considered an incomplete response and may result in the disqualification of the Bidder.

• Debarment and Suspension (1 pts) —

  Bidders, its principal, and named subcontractors are not identified on the list of Federally debarred, suspended, or other excluded parties located at www.sam.gov/SAM.

• Cost (75 pts) —

  The points for Cost will be computed by dividing the amount of the lowest responsive and responsible bid received by each Bidder’s total proposed cost.

  Cost evaluation points may be adjusted by considering:

  1. Reasonableness: How well does the proposed pricing accurately reflect the Bidder’s effort and resources needed to meet RFP requirements and objectives?
  2. Realism: Is the proposed cost appropriate to the nature and volume of services to be provided? Is the proposed budget realistic and fully justified with appropriate allocations for all required services, staffing, and overhead?
  3. How well does the cost proposal demonstrate fiscal responsibility and comply with County budgeting and cost reporting standards?
  4. Is the proposed budget fully justified, with appropriate allocations for all required services, staffing, direct service supports, and overhead?
  5. How well does the proposal demonstrate appropriate budget detail, including staffing salaries relative to local costs?
• Organizational Capacity (100 pts) —

  Proposals will be evaluated considering the RFP specifications and the questions below:

  1. How well does the Bidder demonstrate experience conducting comprehensive clinical needs assessments and case planning for justice-involved and at-promise youth, and youth experiencing behavioral health, family, educational, or socio-economic challenges?
  2. How well are Bidder’s key personnel fully licensed, trained in trauma-informed care, and capable of staffing required service hours?
  3. How well is the Bidder prepared to staff the My FUTURE Center onsite at the Juvenile Justice Center Monday through Friday, 8 am – 10 pm, excluding County holidays?

  How well does the Bidder demonstrate capacity for multi-stakeholder coordination as outlined in the RFP, including coordination with ACPD, ACOE, families, community-based organizations, and other service partners?

• Description of Proposed Services (100 pts) —

   

  Proposals will be evaluated considering the RFP specifications and the questions below:

  1. How clearly and effectively does the Bidder describe a trauma-informed, culturally responsive, and evidence-based approach to clinical assessments and case planning services?
  2. How well does the Bidder demonstrate that their methodology is youth-centered, trauma-informed, culturally responsive, and evidence-based?
  3. How well does the Bidder describe processes for conducting timely intake, assessments, crisis screenings, and individualized case planning consistent with RFP requirements?
  4. How effectively does the Bidder describe strategies for reducing further justice system involvement and supporting positive youth development, stabilization, and well-being?
  5. How well does the Bidder describe strategies for creating a welcoming, youth-friendly, and healing-centered environment for youth and families?

  How well does the Bidder’s proposed methodology logically address the RFP objectives and align with County scheduling expectations?

• Implementation Plan and Schedule (75 pts) —

  Evaluation will include the likelihood that Bidder’s implementation plan and schedule will meet the County’s schedule and is reasonable. Identification and planning for mitigation of risks that Bidder believes may adversely affect any portion of the County’s schedule may be considered.

  1. How clear, feasible, and comprehensive is the Bidder’s implementation plan for beginning services within thirty (30) days of contract start?
  2. How effectively does the Bidder’s implementation plan address staffing, training, credentialing, operational readiness, and Medi-Cal billing readiness, and established claiming capacity?
  3. How well does the Bidder’s proposal describe timelines and processes for completing assessments, case plans, Child and Family Team meetings, and follow-up activities?
  4. How comprehensive are the Bidder’s proposed systems for data collection, reporting, confidentiality, quality assurance, and compliance monitoring?

  How effectively does the Bidder identify and address potential implementation risks, staffing challenges, and barriers to uninterrupted service delivery?

• Collaboration and Community Partnership (50 pts) —

  Proposals will be evaluated, including considering the RFP specifications and the questions below:

  1. How well does the Bidder demonstrate experience collaborating with juvenile justice agencies, schools, behavioral health providers, community-based organizations, and restorative justice partners?
  2. How effective is the Bidder’s proposed approach to building and maintaining collaborative partnerships that support coordinated care and positive youth outcomes?
  3. How clearly does the Bidder describe processes for coordinating referrals, warm handoffs, and communication with ACPD, ACOE, and community partners?

  How strong is the Bidder’s approach to developing referral networks, formal partnerships, and collaborative agreements to support youth and family needs?

• Family Engagement and Support (50 pts) —

  Proposals will be evaluated considering the RFP specifications and the questions below:

  1. 1. 1. How effectively does the Bidder demonstrate an approach to engaging families as active participants in assessment, case planning, and service delivery?
        2. How well does the Bidder demonstrate the ability to provide culturally responsive, trauma-informed, and linguistically appropriate support to youth and families?
        3. How well does the Bidder define practical strategies to overcome barriers to participation in Child and Family Team meetings?

  d. How well does the Bidder demonstrate strategies for strengthening family stability, protective factors, and long-term positive outcomes for youth and caregivers?

• Reference (50 pts)
• Small Local Emerging Business Preference (ADMIN SCORING) (25 pts) —

  Points equaling 5% of the Bidder’s total score for the above Evaluation Criteria will be added.  This will be the Bidder’s final score for purposes of award evaluation.

• Local Preference (ADMIN SCORING) (25 pts) —

  Points equaling 5% of the Bidder’s total score for the above Evaluation Criteria will be added.  This will be the Bidder’s final score for purposes of award evaluation.

Submission Requirements

• Submit Bid Response and Bid Form (required) —

  Please confirm that both your response and the Bid Form have been uploaded here.

• Submit Response (required) —

  Please confirm that your response has been uploaded here.

• Has your response addressed all the requirements identified within the solicitation and all related documents, including any addenda? Failure to meet the Bidder Minimum Qualifications may also be considered an incomplete response and may result in the disqualification of your bid. (required)
• Your company, its principal, and named subcontractors are not identified on the list of Federally debarred, suspended, or other excluded parties located at www.sam.gov/SAM. (required)
• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact (required) —

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