Aboveground and Underground Storage Tank Inspection Services, Maintenance, and LSRP Services

This solicitation seeks qualified contractors to provide comprehensive inspection, maintenance, and environmental compliance services for the Atlantic County Utilities Authority’s (ACUA) aboveground and underground storage tank systems across multiple facilities in Atlantic County, New Jersey. Services include routine and regulatory inspections, troubleshooting, repairs, and system upkeep for tanks storing fuels, chemicals, and leachate, all in strict compliance with federal and New Jersey environmental regulations.

The contract is structured into three service areas: ongoing tank maintenance and compliance inspections, five-year integrity inspections of tanks and associated piping systems, and Licensed Site Remediation Professional (LSRP) services. LSRP services include environmental investigation, remediation oversight, regulatory reporting, and issuance of Response Action Outcomes (RAOs) in accordance with the Site Remediation Reform Act and NJDEP requirements.

ACUA is seeking experienced, responsive vendors capable of delivering high-quality technical services and regulatory expertise across critical infrastructure. Vendors may bid on one or multiple service areas, providing flexibility while supporting ACUA’s mission to maintain system reliability, protect the environment, and ensure full regulatory compliance.

Background

The Atlantic County Utilities Authority (ACUA) owns and operates a Solid Waste complex in Egg Harbor Township, Atlantic County, NJ, known as the Howard F. Haneman Environmental Park, and a Wastewater Treatment Facility in Atlantic City, Atlantic County, NJ, known as City Island Treatment Plant.

The Solid Waste facility is home to an active landfill, a recycling center, composting site, and ancillary facilities. Also on site is the ACUA’s primary administration building, constructed in 1992, which features a closed-loop geothermal HVAC system. The site is home to a 5.4 MW landfill methane gas to electricity project which provides 100% of the power needs of the Park. The ACUA’s solid waste complex is located at 6700 Delilah Road, in Egg Harbor Township, New Jersey. The site consists of approximately 360 acres with approximately 102 acres representing the landfill footprint.

The Wastewater Treatment Facility has been in operation since 1978 and services 14 communities in Atlantic County. It is home to the Jersey-Atlantic Wind Farm, a 7.5 MW wind farm that is privately owned and from which the ACUA purchases approximately 12 million kWh per year of electricity. In addition, the facility also houses a 500 kW solar PV system.

The ACUA is responsible to the residents of Atlantic County to be financially prudent and environmentally responsible.

Project Details

• Reference ID: 2026-ITB-13
• Department: Centralized Maintenance
• Department Head: James Rocco (VP of Centralized Maintenance and Asset Management)

Important Dates

• Questions Due: 2026-04-10T20:00:00.000Z

Evaluation Criteria

• MANDATORY AFFIRMATIVE ACTION CERTIFICATION —

  No firm may be issued a contract unless it complies with the affirmative action provisions of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1 et seq. as administered by the Division of Purchase & Property Contract Compliance and Audit Unit (Division) and provided below. The contract will include the language included as Exhibit A in the Attachments section in this specification.

  1. Goods, Professional Services and General Service Contracts
     Each contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:
     1. A Letter of Federal Approval indicating that the vendor is under an existing federally approved or sanctioned affirmative action program. A copy of the approval letter must be provided by the vendor to the Public Agency and the Division. This approval letter is valid for one year from the date of issuance.
     2. A Certificate of Employee Information Report (hereafter “Certificate”), issued in accordance with N.J.A.C. 17:27 et seq. The vendor must provide a copy of the Certificate to the Public Agency as evidence of its compliance with the regulations. The Certificate represents the review and approval of the vendor’s Employee Information Report, Form AA-302 by the Division.
     3. The successful bidder shall complete an Initial Employee Report, Form AA-302 and submit it to the Division with a check or money order for $150.00 made payable to “Treasurer, State of NJ” and forward a copy of the Form to the Public Agency. Upon submission and review by the Division, the Report shall constitute evidence of compliance with the regulations 
• NEW JERSEY ANTI-DISCRIMINATION PROVISIONS —

  N.J.S.A. 10:2-1 ET SEQ.

  Pursuant to N.J.S.A. 10:2-1, if awarded a contract, the contractor agrees that:

  a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates;

  b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or

  intimidate any employee engaged in the performance of work under this contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

  c. There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of $50.00 for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract; and

  d. This contract may be canceled or terminated by the contracting public agency, and all money due or to

  become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract.

  No provision in this section shall be construed to prevent a board of education from designating that a contract, subcontract or other means of procurement of goods, services, equipment or construction shall be awarded to a small business enterprise, minority business enterprise or a women's business enterprise pursuant to P.L.1985, c.490 (C.18A:18A-51 et seq.).

• INSTRUCTIONS AND INFORMATION TO BIDDERS —
  1. All questions relating to technical aspects of the bid are to be directed in writing to the Authority Procurement and Contracts Manager via the ACUA's eProcurement Portal.  NO QUESTIONS WILL BE ANSWERED OVER THE PHONE. Questions should be asked in consecutive order, from beginning to end, following the organization of the bid document.  Each question should begin by referencing the page number and section number to which it relates.  Bidders are advised that any questions related to substantive aspects of the bid, to the extent that the answer affects all bidders' ability to compete equally, may be distributed to all bidders who have picked up specifications.  Any questions received after the deadline shall not be entertained. 
  2. In the event that changes are to be made to any specification before the date for opening of bids, the Authority will publish an Addendum, as required by law, in the Atlantic City Press. Bidders are encouraged to monitor the project via ACUA's e-Procurement Portal. Followers will be notified via email about any Addendum.
  3. Bidders are required to complete all documents included in the VENDOR RESPONSES section.  Bidders shall use the forms provided by the Authority or true copies thereof. Substitute forms will not be considered conforming. 
  4. Bids must be received electronically via ACUA's e-Procurement Portal before the designated time.  No exceptions can be made for any reason, including failure of internet services or any technology issues to make timely submission of any bids. 
  5. Prices and terms shall not be subject to adjustment or supplementation for any reason after opening of bids.
  6. All prices shall be F.O.B. Destination, freight prepaid, delivered to the Atlantic County Utilities Authority at 1801 Absecon Boulevard, Atlantic City, NJ 08401-1712 and/or 6700 Delilah Road, Egg Harbor Township, NJ 08234-5623 unless otherwise stated in the specifications.
  7. No bid shall provide for State or Federal taxes of any kind or for interest on any amount due from the Authority to any bidder unless expressly permitted by the specifications.  The Authority's normal practice is to make payment within 30 days of receipt of a properly certified and tabulated invoice and voucher. Sales made to any contractor of materials, supplies or services for exclusive use in the performance of this contract are generally exempt from the New Jersey Sales and Use Tax, N.J.S.A. 54:32B-8.22.  Payment will be made only to the contractor.
  8. No pre-payment clauses of any nature will be acceptable. 
  9. All Required Bid Forms must be signed via DocuSign through ACUA's eProcurement Portal by a responsible officer of the bidder with authority to make a legally binding commitment on the bidder's behalf. By submitting a bid, the bidder is binding itself to enter into a contract on award by the Authority and may not expressly, impliedly or by conduct reserve any right to withdraw any bid or to refuse for any reason to enter into an awarded contract. PHOTOCOPIES WILL NOT BE ACCEPTED. Docusign must be used to verify signatures.
  10. The submission of a bid by any corporation shall constitute a warranty by the corporation to the Authority that it is authorized to do business in the State of New Jersey, that its corporate charter is in good standing, and that the persons executing bid documents have full authority to do so on the corporation's behalf.
  11. All prices quoted shall be firm from the time of bid opening through the life of the contract and shall not be subject to increase for any reason during the contract term.  Should the bidder reduce its prices for the bid item or items generally during the contract term, the price provided to the Authority shall reflect the price as reduced.
  12. The Authority will assume, and by bidding the bidder warrants, that all items proposed meet all specifications unless the bidder takes specific written exception in its proposal.  Where a delivery date is stated in the specifications, the bidder will be presumed to have agreed to provide the specified goods or services by that date unless explicitly stated otherwise in its proposal.
  13. Pursuant to N.J.S.A. 40A:11-24, the contracting unit shall award the contract or reject all bids within such time as may be specified in the invitation to bid, but in no case more than 60 days, except that the bids of any bidders who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed.
  14. The Authority's standard form of contract is attached.  Bidders will be required to execute this form of contract upon award.  If any exception is taken to the form of contract, all such exception(s) shall be set forth in writing in the proposal.  The Authority will evaluate whether exceptions taken are sufficiently material as to make the bid nonconforming.  Nonconforming bids will be rejected. Contract language will not be negotiated after opening of bids. The bidder to whom the award is made will be required to execute a written contract with the Owner and to furnish appropriate surety bonds as specified within ten (10) days after notification of the award of contract.  The contract shall be in the form included in the Attachments section of this document.  If the bidder shall fail or refuse to sign a contract and provide necessary bonds within ten (10) days of the notification of award of contract and request therefore by Owner, the Owner may execute upon the bid bond or take possession of the funds otherwise provided as bid security.  In the event that a contract is signed and all specified bonds are supplied, the bid bond or check shall be returned to the bidder.
  15. Bidders will not be permitted to supplement or amend bids after submission.  Bidders may, however, withdraw and revise their submission by clicking "Unsubmit Response" on ACUA's eProcurement Portal and re-submit their bid, if needed.
  16. The original of all documents calling for signatures shall bear original signatures. Photocopied or otherwise non-original signatures will not be accepted, except that a Power of Attorney may contain the reproduced signatures of the authorizing officers of the surety company.
  17. In the event of inclement weather or other emergent circumstances which may prevent the opening of bids at the scheduled date and time, the Authority will attempt to notify prospective bidders of the fact of rescheduling and as to any rescheduled time. In the event of rescheduling the Authority shall retain all bids, unopened, for opening at the rescheduled date and/or time.  The Authority will take such steps as it shall consider appropriate to notify all bidders of the rescheduled date and/or time.   
  18. The Authority cannot provide legal advice to bidders, nor are any of its officers or agents empowered to waive or modify any legal requirement either verbally or in writing.  The New Jersey bidding statutes are contained at N.J.S.A. 40A:11-1 et seq., and regulations adopted thereunder, and bidders are presumed to be familiar with their requirements.  We have attempted to make these specifications comply with the Local Public Contracts Law in all respects.  In the event of a conflict between the terms of these specifications and relevant statutes, the statutes shall control in all cases. Bidders with questions regarding legal requirements are strongly advised to consult their own counsel. 
  19.  In the event that the goods or services to be purchased require that the provider possess any license(s) issued by the State of New Jersey or any other governmental body, the bidder warrants by the submission of a bid that it possesses all such licenses.
  20. Pursuant to N.J.S.A. 40A:11-13, any prospective bidder who wishes to challenge a bid specification shall file such challenges in writing with the ACUA no less than three (3) business days prior to the opening of the bids.  Challenges filed after that time shall be considered void and having no impact on the ACUA, or the award of a contract.
  21. Bid openings and results can be accessed on the Authority's eProcurement Portal at: https://procurement.opengov.com/portal/acua
  22. Subsequent to bid opening, all information submitted by bidders in response to the bid solicitation is considered public information, except as may be exempted from public disclosure by the Open Public Records Act, N.J.S.A. 47:1A- et seq., and the common law.
  23. The Authority will not, prior to opening of bids, release the names of persons or entities who have picked up specification packages.  This list will be available at any time after bids are received.
  24. Any legal action relative to this proposal and any contracts that may or may not be awarded, as a result of this bid, shall be venued in the Superior Court of New Jersey in Atlantic County.
• AMERICANS WITH DISABILITIES ACT OF 1990 —

  Equal Opportunity for Individuals with Disability

  The contractor and the Atlantic County Utilities Authority, (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

  The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

  It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.

  It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

• Contract Award and Term —

  A total of three (3) contracts will be awarded.  The Contractor can bid on one or all contracts. 

  The duration of the Contract will be for 24 months. Providing that the performance under this contract is satisfactory and that the Contractor complies with all the requirements of the specifications, the contract may be extended for one (1) additional two (2) year term.  The option to extend the contract shall be at the sole discretion of the ACUA. The contract may be canceled with a minimum of thirty (30) days’ notice of intent to cancel for unacceptable performance and sixty (60) days’ notice not to extend the contract period beyond the current contract and in accordance with N.J.S.A. 40A:11-15.

• BID GUARANTEE —
  1. Bid Guarantee may be submitted either as a surety bond or as a certified or cashier's check for 10% of the amount bid, not to exceed $20,000.  For contracts that contain multi-year terms or alternates, the bid guarantee, whether submitted as a surety bond or a certified or cashier’s check, shall be calculated on the highest amount bid, assuming that any extended or alternate term will be awarded.  For example, the “amount bid” on specifications that allow the award of a two-year contract is the highest total that is bid for both years on any alternate, notwithstanding any reservation by the Authority of the right to award a one-year contract.  Similarly, any performance security must be offered with reference to the highest amount bid.  All sureties shall be licensed to do business in New Jersey.  All checks shall have set forth as payee, and all sureties shall run in favor of, the "Atlantic County Utilities Authority." In the event that a certified or cashier's check is provided, the bidder shall execute the form of guarantee included with this package.  By submitting a bid, the bidder acknowledges that in the event he fails to enter into a contract upon an award of same, the entire amount of the check or bid bond shall be forfeited to the Authority as liquidated damages.
  2. SUBMITTAL DIRECTIONS:
     • If a check is to be submitted, the electronic submittal shall include a copy of the check and the original check shall be delivered to the ACUA, Attention: Procurement and Contracts Manager. The check must be received no later than the bid submission date and time.
     • If a Bid Bond and Consent of Surety are to be submitted, the electronic submittal shall include a copy of the Bid Bond and Consent of Surety.
       • The Bid Bond and Consent of Surety must be electronically submitted within the OpenGov platform as part of the bidder's electronic submission.
       • In accordance with N.J.A.C. 5:34-5.3(f), Bid Bonds and Consents of Surety that are submitted electronically only must include a unique verification code (Surety Verification Number or Electronic Bond ID) or link generated by the surety company’s system to allow the documents to be verified electronically through a secure online platform (e.g., through Surety2000, Tinubu Surety, or other approved eBonding provider).
       • The electronic Bid Bond and Consent of Surety must clearly identify the bidder and project and be enforceable as if submitted in physical form.
       • If an electronically submitted Bid Bond and Consent of Surety does not comply with the provisions of N.J.A.C. 5:34-5.3(f), then the original Bid Bond and Consent of Surety shall be delivered to the ACUA and must be received no later than the bid submission date and time.
       • Failure to submit a compliant bid bond electronically through the OpenGov platform at the time of bid opening that is either (a) compliant with the provisions of N.J.A.C. 5:34-5.3(f) and able to be electronically verified through a verification code issued by the surety agency, or (b) accompanied by the submission to the ACUA of the original Bid Bond and Consent of Surety prior to bid opening, will result in rejection of the bid as non-responsive.
• MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE —

  N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127)

  N.J.A.C. 17:27 et seq.

  GOODS, GENERAL SERVICES, AND PROFESSIONAL SERVICES CONTRACTS

   

  During the performance of this contract, the contractor agrees as follows:

  The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affection-al or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, up-grading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

  The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

  The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

  The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

  The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2.

  The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

  The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.      

  In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

  The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

  Letter of Federal Affirmative Action Plan Approval;

  Certificate of Employee Information Report; or

  Employee Information Report Form AA-302 (electronically provided by the Division and distributed to the public agency through the Division’s website at: http://www.state.nj.us/treasury/contract_compliance.

  The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase & Property, CCAU, EEO Monitoring Program as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Purchase & Property, CCAU, EEO Monitoring Program for conducting a compliance investigation pursuant to N.J.A.C. 17:27-1.1 et seq.

• General Intention —

  The Atlantic County Utilities Authority (ACUA) is soliciting bids to provide aboveground storage tank (AST) and underground storage tank (UST) inspections, Licensed Site Remediation Professional services, and maintenance services including all labor, material, equipment and other items necessary at various ACUA facilities. ACUA stores diesel fuel, biodiesel fuel, gasoline, leachate, and various chemicals related to its wastewater treatment operations at its Wastewater Treatment Facility, Regional Pumping Stations, Solid Waste Facility and Pinelands Park Landfill.  The Contractor shall provide inspection, maintenance, troubleshooting, and repair services necessary to maintain ACUA’s Aboveground Storage Tank (AST) and Underground Storage Tank (UST) systems in compliance with all applicable State and Federal regulations. Pricing shall remain fixed for the contract duration.

  The three (3) contracts are described as follows:

  Contract 1 – Tank Maintenance and Compliance Inspections
  General maintenance, troubleshooting, annual inspections, and three-year inspections (when required) of petroleum, chemical, and leachate AST and UST systems located at the Wastewater Treatment Plant, Regional Pump Stations, Solid Waste Facility and Pinelands Park Landfill. 

  Contract 2 – Five-Year AST and Piping Inspections
  Five-year internal/external integrity inspections and testing of chemical storage tanks, associated piping, and containment systems at the Wastewater Treatment Plant and Solid Waste facilities.

  Contract 3 – Licensed Site Remediation Professional (LSRP) Services
  Environmental consulting services related to investigation, remediation oversight, regulatory compliance, and Response Action Outcome (RAO) issuance in accordance with the New Jersey Site Remediation Reform Act.

  A total of three (3) Contracts will be awarded. The Contractor can bid on one, two, or three contracts.

• METHOD OF CONTRACT AWARD —

  The length of the contract shall be stated in the technical specifications. Pursuant to requirements of N.J.A.C. 5:30-5.1 et seq., any contract resulting from this bid shall be subject to the availability and appropriation of sufficient funds annually. Please see Section Termination of Contract [below], for additional information.

  If the award is to be made on the basis of a base bid only, it shall be made to that responsible bidder submitting the lowest base bid.  If the award is to be made on the basis of a combination of a base bid with selected options, it shall be made to that responsible bidder submitting the lowest net bid.  The owner may also elect to award the contract on the basis of unit prices.

  The form of contract shall be submitted by the Authority to the successful bidder. Terms of the specifications/bid package prevail. Bidder exceptions must be formally accepted by the Authority; material exceptions will result in rejection of the bid.

  Bidders must certify on the provided form if they are listed or not on the state's debarment list (The Wall, www.nj.gov/labor/ea/osec/wall.shtml). (N.J.S.A. 34:1A-1.16)

  Successful bidder/respondent shall complete W-9 Form and submit to the Authority prior to contract award. The form is available at the following link: www.irs.gov/pub/irs-pdf/fw9.pdf       

• USE OF PRESCRIBED FORMS —
  1. Bidders are required to use the prescribed forms for bid bond and consent of surety, which are provided as a part of this package. Substitute forms will not be accepted. Bidders are strongly advised to notify their bonding agents of this requirement. The issuing surety company shall supply with the bond a current Power of Attorney for its signatory on the bond.  If the specifications do not call for the provision of performance and/or payment bonds on the part of the contractor, then the Consent of Surety portions of the combined bid bond/consent of surety form shall be of no effect.
• Terms —

  As used herein, or in the Contract Documents, terms not defined will have the meaning defined in this paragraph:

  Owner – Atlantic County Utilities Authority with its corporate office located at 6700 Delilah Road, Egg Harbor Township, NJ 08234.

  Contractor – Business entity licensed by the NJ Department of Environmental Protection to ensure compliance with applicable NJ State and Federal regulations for Aboveground and Underground Storage tank systems.

  Project Manager – ACUA representative responsible for overseeing the contract, monitoring the Contractor’s performance, and approving invoices:

  • Kristi Aiken, Maintenance Resource Coordinator

  Facility Managers – ACUA manager responsible for operations at the facility where service work is being conducted:

  • Wastewater Treatment Plant: Peter Machotka, Director of Wastewater Operations
  • Wastewater Pump Stations: Stan Russ, Systems Group Leader
  • Environmental Park and Landfills: Sam Nutile, Director of Solid Waste Operations
  • Environmental Park Fueling Station: Scott Yunker, Facilities and Fleet Service Manager
• CAUSES FOR REJECTING BIDS —

  Bids may be rejected for any of the following reasons:

  • All bids pursuant to N.J.S.A. 40A:11-13.2;
  • If more than one bid is received from an individual, firm or partnership, corporation or association under the same name;
  • Multiple bids from an agent representing competing bidders;
  • Failure to include either a bid guarantee pursuant to N.J.S.A. 40A:11-21 and certificate from a surety company pursuant to N.J.S.A. 40A:11-22;
  • The bidder submits a bid bond or surety company certificate electronically but fails to either (a) comply with the provisions of N.J.A.C. 5:34-5.3(f), which require that the bid bond or surety company certificate be submitted it in a format that permits the bond or certificate to be verified electronically through a verification code issued by the surety agency, or (b) send the original bid bond or surety company certificate prior to bid opening; 
  • The bid is inappropriately unbalanced;
  • The bidder is determined to possess, pursuant to N.J.S.A. 40A:11-4b, Prior Negative Experience; or,
  • If the successful bidder fails to enter into a contract within 21 days, Sundays and holidays excepted, or as otherwise agreed upon by the parties to the contract. In this case at its option, the Authority may accept the bid of the next lowest responsible bidder. (N.J.S.A. 40A:11-24b)
• RETURN OF BID GUARANTEE —

  All bid guarantees, except the guarantees of the three (3) apparent lowest responsible bidders, shall be returned, unless otherwise requested by the bidder, within ten (10) days after the opening of the bids, Sundays and holidays excepted, and the bids of such bidders shall be considered withdrawn. Within three (3) days, Sundays and holidays excepted, after the awarding and signing of the contract and the approval of the contractor's performance bond, the bid guarantee of the remaining unsuccessful bidders shall be returned to them. If all bids are rejected, the bid guarantees of all bidders will be returned within five (5) working days thereafter.
• BRAND NAMES, STANDARDS OF QUALITY AND PERFORMANCE —

  Brand names and/or descriptions used in these specifications are to acquaint bidders with the types of goods and services desired and will be used as a standard by which goods and services offered as equivalent will be evaluated.

  When a specification uses "brand name or equivalent," the listed brand name shall serve as a reference or point of comparison for the functional or operational characteristic desired for the good or service being requested. Where a bidder submits an equivalent, it shall be the responsibility of the bidder to document the equivalence claim. Failure to submit such documentation shall be grounds for rejection of the claim of equivalence.

  In submitting its bid, the bidder certifies that the goods and services to be furnished will not infringe upon any valid patent or trademark and that the successful bidder shall, at its own expense, defend any and all actions or suits charging such infringement, and will save the Authority harmless from any damages resulting from such infringement.

  The contractor shall guarantee any or all goods and services supplied under these specifications. Defective or inferior goods shall be replaced at the expense of the contractor. The contractor will be responsible for return freight or restocking charges.

• OWNERSHIP DISCLOSURE STATEMENT —

  Pursuant to N.J.S.A. 52:25-24.2), bidders must submit a complete Ownership Disclosure Statement. It requires a list of the names and addresses of all persons and entities owning ten percent or more of its stock or interest, regardless of the type of business ownership. Bidders should carefully review the instructions before completing the form. Failing to complete the document disqualifies an offer as it cannot be fixed later. Sole proprietors list themselves as 100% owners. Non-profit entities simply fill in their name and check the appropriate box.

• Facility Locations —

  ACUA facilities are located throughout Atlantic County, New Jersey.

  The location of the facilities are:                   

  ACUA Wastewater Treatment Plant

  1801 Absecon Boulevard

  Atlantic City, NJ  08401

  ACUA Environmental Park

  6700 Delilah Road

  Egg Harbor Township, NJ 08234

  ACUA Pinelands Park Landfill

  3024 Ocean Heights Avenue

  Egg Harbor Township, NJ 08234

  ACUA Pump Stations: 

  

• Scope of Work - PETROLEUM PRODUCTS/CHEMICAL TANKS/LANDFILL LEACHATE TANKS —

  The Contractor shall provide inspection and maintenance services to ACUA’s AST and UST systems at various ACUA locations, as needed. The Contractor shall provide all labor, equipment, tools and material necessary to complete the work as required by ACUA. All work shall be done under the direction and coordination of ACUA’s Project Manager.

  The general Scope of Work for this Contract includes, but is not limited to, the following:

  1. Troubleshoot problems associated with Veeder Root and/or Omntec tank monitoring systems (as applicable), as well as tank equipment, dispensers, delivery pumping systems, and fuel management systems from various manufacturers.
  2. Annual, 3-Year, and 5-Year AST and UST Compliance and Equipment Inspections as required by the New Jersey Environmental Protection (NJDEP) and United States Environmental Protection Agency (USEPA). 
  3. Repairs to AST and UST systems.
  4. General AST inspections for the 2 Leachate Tanks located at the ACUA Landfill and 2 Leachate Tanks located at the Pinelands Park Landfill. In the event of a discharge at any of the tanks covered under this contract, the bidder shall supply an hourly rate for Licensed Site Remediation Professional (LSRP) services.

  All inspection/maintenance/repair procedures shall comply with the current United States Environmental Protection Agency (USEPA) regulations "Underground Storage Tanks; Technical Requirements", (40 CFR 280); the Occupational Safety and Health Administration (OSHA) regulations concerning construction (29 CFR 1910 and 1926); the New Jersey "Underground Storage of Hazardous Substance Act" (N.J.S.A. 58:10A-21); the Regulations Implementing the New Jersey Underground Storage of Hazardous Substance Act (N.J.A.C. 7:14B); the current New Jersey Uniform Construction Code (N.J.A.C. 5:23), the current New Jersey Department of Environmental Protection (NJDEP) regulations concerning waste transport (N.J.A.C 7:26); NJDEP Technical Requirements for Site Remediation (N.J.A.C. 7:26E), the National Fire Protection Association Standards (NFPA 30, 30A and 31) and the National Electric Code (NEC). The definitions used in reference to underground storage tanks and specific terms used in these Specifications are verbatim with those of 40 CFR 280.

  All work shall be done under the direction and coordination of ACUA’s Project Manager and shall be completed to the satisfaction of ACUA as set forth in the Contract. Ongoing activities at ACUA locations shall not be impeded, altered, or suspended without the express approval of the Facility Manager. The Contractor shall take all necessary steps to protect ACUA facilities, equipment, employees, and the public from all hazards associated with the Contractor’s work. The Contractor shall be responsible for the remediation of any hazardous substances that are discharged as the result of the Contractor’s work, and shall be liable for any fines, penalties, and claims arising from such discharges.

  At the completion of the Contractor's work, the Contractor shall restore ACUA’S facilities to the same condition as found, and remove all tools, equipment, materials, absorbents, and waste that the Contractor may have introduced on to ACUA’S premises.

  ACUA reserves the right to solicit quotes or bids for specific tank repair or upgrade work outside of this Contract.  ACUA shall be the sole determinant of what work is assigned under this Contract and what work is procured through other means available to ACUA.

• NEW JERSEY BUSINESS REGISTRATION —

  Pursuant to N.J.S.A. 52:32-44, the Atlantic County Utilities Authority (“Contracting Agency”) is prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and each subcontractor that is required by law to be named in a bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and Enterprise Services within the Department of the Treasury.

  Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof of business registration and that of any named subcontractor(s). Subcontractors named in a bid or other proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase order, or other contracting document is awarded or authorized.

  During the course of contract performance:

  1. the contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with a valid proof of business registration.
  2. the contractor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses that may be updated from time to time.
  3. the contractor and any subcontractor providing goods or performing services under the contract, and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the Department of the Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into the State. Any questions in this regard can be directed to the Division of Taxation at (609) 292-6400. Form NJ-REG can be filed online at www.state.nj.us/treasury/revenue/busregcert.shtml.  

  Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a complete and accurate list of all subcontractors used and their addresses.

  Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business registration not properly provided under a contract with a contracting agency. Information on how a business can obtain a certificate can be obtained on the Internet at www.nj.gov/njbgs or by phone at (609) 292-1730.

• General Requirements for Tank Maintenance Services —

  Under the direction of ACUA’S Project Manager, the Contractor shall perform routine maintenance and upgrade tasks to various tank systems at ACUA facilities. The tasks include tank system trouble shooting, system inspections, and minor repairs. The Contractor must be able to perform these tasks on an emergency or non-emergency basis. Failure by the Contractor to perform these functions shall form a basis to terminate work orders or the Contract. Failure to perform the work as intended shall also form a basis to terminate the Contract.

• AMERICAN GOODS AND PRODUCTS TO BE USED WHERE POSSIBLE —

  Only manufactured and farm products of the United States, wherever available, shall be used pursuant to N.J.S.A. 40A:11-18.

• Tank System Trouble Shooting —

  As authorized by ACUA’s Project Manager, the Contractor shall supply labor to trouble shoot problems associated with ACUA’s tank monitoring systems, tank equipment, dispensers, fuel management systems, and delivery pumping systems. The Scope of Work includes diagnosis and repair of the following items:

  1. Tank Monitoring System issues and alarm conditions
  2. Tank Pumping and Dispensing Equipment
  3. Fuel Management System Equipment
  4. Delivery Pumping System Equipment

  For the mandated NJDEP inspections, the Contractor must provide a contract schedule to the ACUA’s Project Manager for completion of the inspections. The Contractor must notify the ACUA’s Project Manager when arriving and when leaving a facility for non-routine service visits. At the completion of each service call, the Contractor shall communicate with ACUA’s Project Manager regarding the outcome of the service call and if additional items require service or replacement. Prior to leaving the facility, the Contractor must inform the Facility Manager of the status of the tank and dispensing system. The Contractor must also secure the signature of the Facility Manager or a designee on all paperwork and leave a copy of the paperwork with the Facility Manager.

  Inspection Completion

  At the completion of each inspection, the Contractor shall:

  • Notify the ACUA Project Manager of inspection results and any deficiencies identified.
  • Inform the Facility Manager of the operational status of the tank system prior to leaving the site.
  • Obtain the signature of the Facility Manager or designee on all inspection documentation.
  • Leave a copy of inspection documentation with the Facility Manager.

  If deficiencies or compliance issues are identified, the Contractor shall immediately notify the ACUA Project Manager. Corrective actions shall not be performed without authorization from the Project Manager unless required to mitigate an immediate hazard.

  Failure to properly perform inspections, complete documentation, or report deficiencies may constitute grounds for termination of the Contract.

• PREVAILING WAGE ACT —

  Pursuant to N.J.S.A. 34:11-56.25 et seq., contractors on projects for public work shall adhere to all requirements of the New Jersey Prevailing Wage Act. The contractor shall be required to submit a certified payroll record to the owner within ten (10) days of the payment of the wages. In the event it is found that any worker, employed by the contractor or any subcontractor has been paid a rate of wages less than the prevailing wage required to be paid, the owner may terminate the contractor's or subcontractor's right to proceed with the work, or such part of the work as to which there has been a failure to pay required wages and prosecute the work to completion.

  The contractor is also responsible for obtaining and submitting all subcontractors' certified payroll records within the aforementioned time period. The contractor shall submit said certified payrolls in the form set forth in N.J.A.C. 12:60-6.1(c). It is the contractor's responsibility to obtain any additional copies of the certified payroll form to be submitted by contacting the New Jersey Department of Labor and Workforce Development, Division of Workplace Standards. Additional information is available at http://lwd.dol.state.nj.us/labor/wagehour/wagerate/pwr_construction.html

  Certified payroll records must be submitted within ten days of payment to the agency and through the NJ Wage Hub (https://njwages.nj.gov).

  Pursuant to NJSA 34:11-56.29, very contractor and subcontractor shall keep an accurate record showing the name, craft or trade, and actual hourly rate of wages paid to each worker employed by him in connection with a public work and such records shall be preserved for two years from date of payment. The record shall be open at all reasonable hours to the inspection of the public body awarding the contract, to any other party to the lease or agreement to lease pursuant to which the public work is done, and to the commissioner.

• Contract 1 - Annual Inspections —

  As directed by ACUA’s Project Manager, the Contractor shall perform annual inspections to test electronic and mechanical apparatus of the tank systems to ensure the equipment is in proper working order and the facility is in compliance with State and Federal regulations. All inspections shall be performed by New Jersey Department of Environmental Protection (NJDEP) and Veeder Root certified individuals, as applicable, and include the following:

  USTs

  • Release detection equipment, including automatic tank gauging (ATG), probes, sensors, etc.
  • Tank Equipment – check spill containment boxes, overfill equipment, piping/connections, venting, etc.

  ASTs

  • Release detection equipment, including automatic tank gauging (ATG), probes, sensors, etc.
  • Tank Containment - check for water, debris, cracks or fire hazards
  • Tank Equipment – check spill containment boxes, drain valves, liquid level equipment, overfill equipment, piping/ connections, venting, etc.
  • Tank attachments and appurtenances – ladders, etc.

  USTs THREE (3) YEAR INSPECTIONS (due in 2026 and 2029)

  • Release detection equipment, including automatic tank gauging (ATG), probes, sensors, etc.
  • Tank Equipment: check spill containment boxes, overfill equipment, piping/connections, venting, etc.
  • Vacuum, Liquid or Hydrostatic testing of the tank
  • Hydrostatic testing of spill bucket

  GENERAL TASKS ASSOCIATED WITH THE INSPECTIONS

  The following tasks shall be incorporated into the inspections as applicable:

  Tanks Containment Sumps and Piping Transition Sumps Inspection:

  1. Verify the tank containment sumps and piping transition sumps are free of debris and liquid. If debris and/or liquid are present, the Contractor shall remove the debris and/or liquid.
  2. Clean all debris from the seating surface of the tank containment sump and piping transition  sump covers.
  3. Verify that the sump lid and gasket are in good condition and properly seals on to sump if present.
  4. Inspect integrity of sumps to verify that there are no cracks, bulges, or holes in sumps.
  5. Inspect the integrity of the sump penetration fittings to verify there are no signs of cracking or splitting.
  6. Verify the secondary piping space is open to the sump.
  7. Inspect the condition of the flex connectors. Verify that there are no leaks and they are in good condition (No major signs of wear).
  8. Inspect the condition of the piping. Check for signs of rust, discoloration, scaling, swelling, and disintegration.
  9. Inspect submersible pump head and line leak detectors for signs of leaks, breakage or signs of impending failure.
  10. Verify that the tank monitoring system sump sensors are correctly positioned at the bottom of the sump.

  Dispensing Equipment and Dispenser Sumps Inspection:

  1. Verify the dispenser sumps are free of debris and liquid.
  2. If debris and/or liquid are present, the Contractor shall remove the debris and/or liquid.
  3. Inspect the integrity of the sump penetration fittings for all dispenser sumps (if present) to verify that there are no signs of cracking or splitting of the entry boot fittings.
  4. Verify that the tank monitoring system sump sensors are correctly positioned at the bottom of the dispenser sumps (if present).
  5. Verify there are no leaks associated with air operated booster and diaphragm pumps connected to an AST.

  Test the Functionality of All External Notification Horns from the Tank Monitoring Console and from The Alarm Acknowledgement Switch Where Present:

  1. Verify the audio and visual functions of all External Notification Horns are working properly.

  Replace Light Bulbs, Flasher Mechanism, and Horn When Required:

  1. Verify Acknowledgement Switch Silences External Notification Horn and lights when activated. Acknowledgement Switches are only present on Overfill Alarm Horns. 
• PUBLIC WORKS CONTRACTOR REGISTRATION ACT —

  The Public Works Contractor Registration Act (PWCRA) requires that all Contractors, including named Subcontractors, register with the Department of Labor and Workforce Development prior to submitting price proposals or engaging on certain public works contracts that exceed the prevailing wage threshold. The prevailing wage threshold is $2,000 for all non-municipal entities. No Contractor shall bid on any contract for public work as defined in section 2 of P.L.1963, c. 150 (C.34:11-56.26) unless the Contractor is registered pursuant to this act. No Contractor shall list a Subcontractor in a bid proposal for the contract unless the Subcontractor is registered pursuant to P.L.1999, c.238 (C.34:11-56.48 et seq.) at the time the bid is made. The law requires that Contractors submit certificates after a bid proposal is received and prior to the award of the contract (N.J.S.A. 34:11-56.55).

  Additional information on the PWCRA can be obtained from the:

  Contractor Registration Unit                         Telephone: 609-292-9464
  Division of Wage and Hour Compliance       Fax: 609-633-8591
  New Jersey Department of Labor                 Email: contreg@dol.state.nj.us
  PO Box 389                                                   Web site: www.nj.gov/labor/lsse/lspubcon.html
  Trenton, New Jersey 08625-0389

  The web site has links to the PWCRA Registration Form, Listing of Contractors, Prevailing Wages and other useful information.

  Contact the Division of Local Government Services at (609) 292-7842, by fax at (609) 633-6243 or by e-mail at lpcl@dca.state.nj.us for assistance in the application of the Local Public Contracts Law or related PWCRA issues. As specific situations are presented to the contracting unit, local legal advisors should review this guidance as to its applicability.

  If the ACUA has requested prevailing wage rates for this project the appropriate rates for Atlantic County will be included in this bid package.

• DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN —

  Pursuant to N.J.S.A. 52:25-24.2 et seq., any person, or entity that submits a bid, or proposal or otherwise proposes to enter into, or renew a contract, must complete the Disclosure of Investment Activities in Iran certification contained herein. Failing to submit the completed form disqualifies the offeror from receiving the contract.

• TRUTH IN CONTRACTING —

  Bidder should be aware of the following statutes:

  1. N.J.S.A. 2C:21-34, et seq. governs false claims and representations by bidders. It is a serious crime for the bidder to knowingly submit a false claim and/or knowingly make material misrepresentation.
  2. N.J.S.A. 2C:27-10 provides that a public servant commits a crime if said public servant solicits or receives a benefit directly or indirectly, for an official act performed or to be performed by a public servant, which is a violation of official duty.
  3. N.J.S.A. 2C:27-11 provides that a bidder commits a crime if said person, directly or indirectly, confers or agrees to confer any benefit not allowed by law to a public servant.
  4. Bidder should consult the statutes or legal counsel for further information.
• Contract 1 - Facility Specific Tank and Equipment Information —

  Below is a brief description of the tank systems and equipment present at each facility for the monthly inspections. Contractors must note that these configurations are current as of the bid opening date, and are subject to change over the duration of the contract. ACUA reserves the right to negotiate a revised cost for monthly inspections if the tank configuration at a facility changes.

  SEE TABLE 1

• PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS —

  Pursuant to NJ.S.A. 52:32-60.1, before a goods or services contract can be entered into, vendors and contractors must complete the provided certification form indicating whether the Vendor is identified on the U.S. Office of Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, available here: https://sanctionssearch.ofac.treas.gov/. Failing to submit the completed form will disqualify the offeror from receiving the contract.

• Contract 1 - Minor Repair of Tank Systems —

  If requested by ACUA’S Project Manager through a work order, the Contractor shall perform repairs/replacement of various AST related items. The work order generated by the Project Manager will provide a Scope of Work and materials list. Based on the Scope of Work provided, the Contractor shall provide a detailed cost estimate if required by the ACUA Project Manager, equipment submittals if required by the ACUA Project Manager, and a schedule timeline to the ACUA Project Manager. After review of the cost estimate, equipment submittals, and schedule timeline, the Project Manager will authorize the Contractor to start work. The majority of this work will be billed on a time and materials basis in accordance with the unit rates. A small portion of the work will require a detailed cost estimate. Additional work performed outside the Scope of the cost estimate shall be billed in accordance with the labor rates included in this bid and as well as equipment rates established post award.

  Minor repairs to the tank systems include, but is not limited to:

  1. Installation, programming, and testing of new tank monitoring system sensors, tank gauges, and modules
  2. Repair or Replacement of tank monitoring system external notification horns
  3. Replacement of defective tank monitoring system sensors, tank gauges, and modules.
  4. Trouble Shoot and repair AST sacrificial anode and impressed current cathodic protection systems
  5. Repairs to tank containment sumps and dispenser sumps
  6. Replacement of fill caps and adapters
  7. Replacement of monitoring system caps and adapters
  8. Replacement of solenoid valves, pulsars, and computer boards on dispensing equipment.
  9. Replacement of shear valves on dispensers and aboveground piping.
  10. Replacement of AST tank top equipment

  ACUA will arrange for third party testing of upgraded components when deemed necessary. The Contractor shall assist and comply with all requirements of ACUA’s Tank Testing Vendor. If the testing indicates any upgraded component has failed a tightness or functionality test, it shall be the responsibility of the Contractor to repair and/or replace the failed component at no cost to ACUA.

  If a NJDEP Substantial Modification Permit is required, the Contractor shall prepare the permit. The Contractor shall provide a lump sum cost to prepare and submit the application to the NJDEP. All work shall be performed in accordance with ACUA Directives, manufacturer specifications and recommended practices, API Recommended Practices, PEI Recommended Practices, N.J.A.C. 7:14B, NFPA Standards, and NEC.

• NEW JERSEY RIGHT TO KNOW —

  The manufacturer or supplier of chemical substances or mixtures shall label them in accordance with the N.J. Worker and Community Right to Know Law (N.J.S.A. 34:5A-1 et seq., and N.J.A.C 8:59-1.1 et seq.,). All direct use containers shall bear a label indicating the chemical name(s) and Chemical Abstracts Service number(s) of all hazardous substances in the container, and all other substances which are among the five most predominant substances in the container, or their trade secret registry number(s) pursuant to N.J.A.C. 8:59-5. "Container" means a receptacle used to hold a liquid, solid or gaseous substance such as bottles, bags, barrels, cans, cylinders, drums and cartons. (N.J.A.C. 8:59-1.3). Further, all applicable Material Safety Data Sheets (MSDS) - hazardous substance fact sheet - must be furnished. All containers which are stored at an owner’s facilities by the contractor or subcontractors shall display RTK labeling. Vendors with questions concerning labeling should contact the New Jersey Department of Health and Senior Services Right to Know Program for assistance in developing proper labels. www.nj.gov/health/workplacehealthandsafety/right-to-know/

• DISCLOSURE OF CONTRIBUTIONS TO ELEC —

  Any business entity making a contribution of money or any other thing of value, including an in-kind contribution, or pledge to make a contribution of any kind to a candidate for or the holder of any public office having ultimate responsibility for the awarding of public contracts, or to a political party committee, legislative leadership committee, political committee or continuing political committee, which has received in any calendar year $50,000 or more in the aggregate through agreements or contracts with a public entity, shall file an annual disclosure statement with the New Jersey Election Law Enforcement Commission (ELEC), established pursuant to section 5 of P.L.1973, c.83 (N.J.S.A. 19:44A-5), setting forth all such contributions made by the business entity during the 12 months prior to the reporting deadline. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us.

• Contract 2 – Five-Year AST and Piping Inspections —

  As directed by ACUA’s Project Manager, the Contractor shall perform every five-year inspections, internal/external integrity testing, and functionality testing of ACUA’s Aboveground Storage Tank (AST) and Pipe systems to ensure the equipment is operating properly and the facilities remain in compliance with applicable State and Federal regulations.

  All inspections and testing shall be performed by individuals certified by the New Jersey Department of Environmental Protection (NJDEP) and other applicable manufacturers or certifying bodies (e.g., Veeder-Root for monitoring systems).

  SEE TABLE 2

  Integrity testing shall be conducted in accordance with N.J.A.C. 7:1E-2.16, referencing API 570, API 653 and STI SP001, as applicable.

  The Contractor shall provide all labor, equipment, tools, and materials required to complete the work.

  Services under this Contract may include, but are not limited to:

  • Five-year AST compliance and integrity inspections
  • Troubleshooting of tank monitoring systems and associated equipment
  • Inspection of dispensing systems and pumping equipment
  • Minor repairs to AST systems
  • Verification of proper operation of leak detection and monitoring systems

  All work shall be performed under the direction and coordination of ACUA’s Project Manager.

  Regulatory Compliance:

  All inspection, maintenance, and repair procedures shall comply with all applicable regulations, including but not limited to:

  • USEPA Spill Prevention, Control, and Countermeasure (SPCC) Regulations – 40 CFR Part 112
  • Occupational Safety and Health Administration (OSHA) Regulations – 29 CFR 1910 and 1926
  • New Jersey Discharges of Petroleum and Other Hazardous Substances Rules – N.J.A.C. 7:1E
  • New Jersey Uniform Construction Code – N.J.A.C. 5:23
  • NJDEP Waste Transport Regulations – N.J.A.C. 7:26
  • NJDEP Technical Requirements for Site Remediation – N.J.A.C. 7:26E
  • National Fire Protection Association (NFPA) Standards 30, 30A, and 31
  • National Electrical Code (NEC)

  Definitions used in these specifications for AST systems shall be consistent with 40 CFR 112.

  Inspection Requirements:

  The five-year inspection shall include, at a minimum, the following:

  Tank System Inspection:

  • Ultrasonic thickness testing of tank shell
  • Internal camera inspection of tank interiors where internal entry is not feasible or where required to verify tank floor or shell condition in accordance with API 653 or STI SP001 inspection standards.
  • Inspection of tank containment areas for water, debris, cracks, or fire hazards.
  • Inspection of tank attachments and appurtenances, including ladders and platforms
  • Inspection of tank venting systems

  Tank Equipment and Appurtenances:

  • Spill containment boxes and drain valves
  • Liquid level measurement equipment
  • Overfill prevention equipment
  • Piping systems and connections
  • Vent lines and associated fittings

  Release Detection and Monitoring Equipment:

  • Automatic tank gauging (ATG) systems
  • Probes and sensors
  • Communication cables and monitoring system components
  • Interstitial monitoring systems (if present)

  Spill Containment Equipment:

  • Hydrostatic testing of spill buckets
  • Verification of fill caps, gaskets, and drop tubes
  • Water detection testing at fill ports

  Containment and Sump Systems:

  • Tank containment sumps and piping transition sumps
  • Integrity of sump walls and penetration fittings
  • Flex connectors and piping conditions
  • Submersible pump heads and line leak detectors
  • Monitoring sensors within sumps

  Dispensing Equipment (Where Applicable):

  • Inspection of dispensing equipment and dispenser sumps
  • Verification of no leaks within dispensers
  • Inspection of impact valves and aboveground piping
  • Pressure readings from piping systems and accumulators

  Vapor Recovery Systems (Where Applicable):

  • Inspection of Stage I vapor recovery equipment
  • Verification of poppet operation, caps, and seals
  • Inspection of coaxial vapor recovery components

  Tank Monitoring System:

  • Inspection of monitoring system console
  • Verification that no active alarms are present
  • Testing of audible and visual alarms
  • Testing of external notification horns and alarm acknowledgement switches
  • Verification that monitoring system sensors are correctly positioned
  • Verification that alarm history reports match facility alarm logs

  Worksite Responsibilities:

  The Contractor shall ensure that ongoing operations at ACUA facilities are not disrupted without approval from the Facility Manager.

  The Contractor shall take all necessary precautions to protect ACUA property, employees, and the public from hazards associated with the work.

  The Contractor shall be responsible for:

  • Proper management and disposal of any waste generated during inspections
  • Cleanup and remediation of any hazardous substance releases caused by the Contractor’s work
  • Restoration of the site to the condition in which it was found upon completion of work

  All tools, materials, absorbents, equipment, and waste brought onto ACUA property by the Contractor shall be removed upon completion of the work.

  Contract Limitations:

  ACUA reserves the right to solicit separate quotes or bids for major tank repairs, replacements, or upgrades outside the scope of this Contract. ACUA shall determine which work will be assigned under this Contract and which work will be procured through other procurement methods.

• Contract 3 - Licensed Site Remediation Professional (LSRP) Services —

  Qualifications

  The consultant must:

  • Employ a licensed LSRP in good standing with the New Jersey Site Remediation Professional Licensing Board.
  • Demonstrate experience performing remediation under Administrative Requirements for the Remediation of Contaminated Sites (ARRCS)
  • Have experience with municipal or public-sector environmental remediation projects.

  Scope of Services:

  The selected firm shall provide LSRP services including, but not limited to:

  Regulatory Oversight

  • Serve as the LSRP of record for the site(s).
  • Interface with the New Jersey Department of Environmental Protection.
  • Ensure compliance with all applicable remediation regulations.

  Environmental Investigation

  • Preliminary assessment and site investigation if required.
  • Soil, groundwater, and vapor sampling oversight.
  • Review historical environmental data.

  Remedial Investigation and Action

  • Develop and implement remedial investigation work plans.
  • Prepare remedial action work plans.
  • Oversee remediation activities performed by contractors.

  Reporting and Documentation

  • Prepare and submit reports required by NJDEP including:
    • Site Investigation Reports
    • Remedial Investigation Reports
    • Remedial Action Reports
    • Biennial certifications (if applicable)
  • Maintain compliance with all regulatory timeframes.

  Response Action Outcome

  • Issue a Response Action Outcome (RAO) upon completion of remediation if appropriate.

  Additional Tasks (as needed)

  • Contaminated soil disposal coordination
  • Regulatory permit coordination
• CONE OF SILENCE —

  Potential bidders/respondents and their agents must not communicate in any way with the ACUA Officers, Board of Commissioners, or any ACUA staff other than Purchasing personnel in reference or relation to this solicitation. This restriction is effective from the time of bid advertisement until the Board of Commissioners meets to authorize award. Such communication may result in disqualification.

• MAINTENANCE OF RECORDS —
  1. Information is subject to public disclosure laws.
  2. Contractor must maintain documentation for five years.
  3. Records must be available to the State Comptroller and agency.
  4. Certain records are protected from public disclosure.
  5. Agency retains right to make public disclosures under law.
  6. Contractor prohibited from selling agency information.
  7. Certain government records are confidential by law. Both parties and any subcontractors have a responsibility to safeguard employee personal information from public disclosure.
  8. Payroll, personnel, and health insurance files are confidential, as are administrative or technical information regarding computer hardware, software and networks that, if disclosed, would jeopardize computer security. Contractors may be privy to sensitive law enforcement information that must remain confidential.
• General Requirements For All Contracts —

  Response Time

  The Contractor must maintain a technically qualified twenty-four hour, seven day a week service/emergency “call in line” utilizing a New Jersey area code or a toll free telephone that is staffed by technically qualified personnel.  Emergency service shall include service after regular working hours (after 5:00 p.m) Monday – Friday, weekends and holidays.  Contractor shall respond to the emergency service request within 30 minutes and be able to arrive at the location of the emergency within two hours after call is received.  The Contractor shall immediately mobilize labor and equipment based on the nature of the call when the ACUA deems the tank in question requires immediate attention and the ACUA first responders cannot address the immediate needs.

  The Contractor shall immediately mobilize labor and equipment based on the nature of the call when the following issues are called in:

  1. Any alarm with the tank monitoring system that indicates a potential leak with the tank system.
  2. Any issue with the tank monitoring system impacting the operational status of the facility.
  3. Confirmed leak with aboveground or below ground piping on a tank system
  4. Confirmed slow flow with systems connected to a Line Leak Detector
  5. Confirmed loss of suction-on-suction systems
  6. Dispensing problems caused by the dispensing equipment or the fuel management system.

  The response time for non-emergency service calls shall be one working day unless agreed upon by the ACUA Project Manager and the Contractor.

  For minor tank maintenance services, the Contractor shall schedule an inspection of the facility to develop a cost estimate within two working days of when the ACUA Project Manager issues the work order. Within five working days of inspection, the Contractor shall provide the cost estimate. Once the Notice to Proceed has been given by ACUA Project Manager, the Contractor shall mobilize to the site within ten working days. If material specified has longer lead times, the Contractor and ACUA Project Manager will negotiate an appropriate mobilization time. If a cost estimate is not required, the Contractor shall mobilize to the site within ten working days. If DCA and/or NJDEP Substantial Modification permits are required, the Contractor shall mobilize to the site within ten working days after receipt of an approved construction permit from the DCA and/or Substantial Modification permit from the NJDEP.

  The Contractor and its Subcontractor shall be able to respond within the time frames identified above. Failure to respond within the time frames may form basis for the ACUA Project Manager to suspend or terminate the work order and offer the work order to the Secondary Contractor.

  Continued failure to respond may form a basis to terminate the Contractor or bypass the Contractor for future work. The ACUA may extend response times for a particular work order at his or her discretion but may not require a shorter response time without the agreement of the Contractor.

  Only hours worked on site shall be paid under this contract. Time spent for transportation of employees, material acquisition, handling and delivery, or for movement of Contractor’s owned or rented equipment is not chargeable directly but is overhead and all costs shall be included in the fixed hourly rates requested on the bid proposal form.

  Warranty/Deficiencies in Work

  All replacement parts and repairs shall be fully warranted for a period of one (1) year from the date of installation or the duration specified by the manufacturer if provided. Warranty shall include labor and materials to repair or replace defective parts or workmanship.

  Contractor shall promptly correct all apparent and latent deficiencies and/or defects in work, and/or any work that fails to conform to the bid specifications regardless of project completion status.  All corrections shall be made within two (2) calendar days after such rejected defects, deficiencies, and/or non-conformances are verbally reported to the Contractor by the Project Manager.  The Contractor shall bear all costs of correcting such rejected work.  If the Contractor fails to correct the work within the period specified, the ACUA may at its discretion notify the Contractor, in writing, that the Contractor is subject to contractual default provisions if the corrections are not completed to the satisfaction of the ACUA within three (3) calendar days of receipt of the notice. If the Contractor fails to correct the work within the period specified in the notice, the ACUA shall place the Contractor in default, obtain the services of another vendor to correct the deficiencies, and charge the Contractor for these costs; either through a deduction from the final payment owed to the Contractor or through invoicing.  If the Contractor fails to honor this invoice or credit memo, the ACUA may terminate the contract for default.

• TERMINATION OF CONTRACT —

  If, through any cause, the contractor shall fail to fulfill in a timely and proper manner obligations under the contract or if the contractor shall violate any of the requirements of the contract, the Authority shall there upon have the right to terminate the contract by giving written notice to the contractor of such termination and specifying the effective date of termination. Such termination shall relieve the Authority of any obligation for balances to the contractor of any sum or sums set forth in the contract. The Authority will pay only for goods and services accepted prior to termination.

  Notwithstanding the above, the contractor shall not be relieved of liability to the Authority for damages sustained by the Authority by virtue of any breach of the contract by the contractor and the Authority may withhold any payments to the contractor for the purpose of compensation until such time as the exact amount of the damage due the Authority from the contractor is determined.

  The contractor agrees to indemnify and hold the Authority harmless from any liability to subcontractors/suppliers concerning payment for work performed or goods supplied arising out of the lawful termination of the contract by the Authority under this provision.

  In case of default by the contractor, the Authority may procure the goods or services from other sources and hold the contractor responsible for any excess cost.

  It is understood by all parties that if, during the life of the contract, the contractor disposes of his/her business concern by acquisition, novation, merger, sale and or/transfer or by any means convey his/her interest(s) to another party, all obligations are transferred to that new party. In this event, the new owner(s) will be required to submit all documentation/legal instruments that were required in the original bid/contract. Any change shall be approved by the Authority.

  The contractor will not assign any interest in the contract and shall not transfer any interest in the same without the prior written consent of the Authority.

  For contracts that exceed one year, each fiscal year payment obligation of the Authority is conditioned upon the availability of Authority funds appropriated or allocated for the payment of such an obligation. If funds are not allocated and available for the continuance of any services performed by the bidder awarded the contract (contractor) hereunder, whether in whole or in part, the Authority at the end of any particular fiscal year may terminate such services. The Authority will notify the contractor in writing immediately of any services that will be affected by a shortage of appropriated funds. This provision shall not be construed so as to permit the Authority to terminate the contract during the term, or any service hereunder, merely in order to acquire identical services from another contractor.

  Neither party shall be responsible for any resulting loss or obligation to fulfill duties as specified in any of the terms or provisions of a contract if the fulfillment of any term or provision of the contract is delayed or prevented by any revolutions, insurrections, riots, wars, acts of enemies, national emergencies, strikes, floods, fires, acts of God, or by any cause not within the control of the party whose performance is interfered with which by the exercise of reasonable diligence such party is unable to prevent. Additionally, if the fulfillment of any of the terms and provisions of the contract is delayed or prevented by any court order, or action or injunction or other such agreement, the contract shall become voidable by the Authority by notice to the parties.

• Certification and Labor Requirements —

  This section identifies the minimum requirements for the company and labor categories included in the Bid Price Schedule.

  Company Requirements

  The Contractor shall possess a NJ DEP Firm Certification for UST Installation – Entire System. During the term of the contract, proof of all re- certification shall be forwarded to the ACUA Project Manager.

  Failure to maintain NJ DEP Firm Certification during the term of the Contract shall form basis to terminate the contract.

  Labor

  The Contractor is required to provide personnel with the appropriate qualifications and experience to perform work under this Contract. The anticipated labor categories and required qualifications are identified in this section. When the number of individuals required for a position is indicated below, the Contractor should have the minimum number of staff available in each category at the time of the bid award to complete the work hours indicated on the price schedules on a straight-time basis.

  • Program Manager

  Designated contact between the Contractor and ACUA Project Manager. The Program Manager is the official point of contact for all aspects of contract compliance between ACUA and the Contractor.

  • Foreman

  When the Scope of Work dictates that multiple employees are required to perform the Scope of Work provided by ACUA Project Manager, the Contractor shall provide a Foreman. The Foreman shall be present on a full-time basis while work is on-going and is the designated contact in the field between the Contractor and the ACUA Project Manager. The individual has the authority to manage site-specific work orders and the field crew and is the person the ACUA Project Manager will advise of site-specific contract needs. When working on UST systems, the Foreman must possess a valid NJ DEP UST Installation – Entire System certification, and OSHA 40-Hour and Annual 8-Hour Refresher health and safety training. When working on electrical systems, the Foreman must be a licensed Electrician.

  • Service Technician

  Trouble shooting, diagnosing, servicing, and repairing of aboveground and underground storage tank system components. The Contractor must have at least two Service Technicians that possess a valid NJ DEP UST Installation – Entire System certification, Veeder Root Level IV certification, and OSHA 40-Hour and Annual 8-Hour Refresher health and safety training.

  • Electrician

  Install, maintain, and repair electrical wiring, equipment, and fixtures. Ensure that work is in accordance with the relevant codes. The Contractor must have at least one New Jersey Licensed Electrician or use a New Jersey Licensed Electrician as a Subcontractor. The Electrician must possess valid OSHA 40-Hour and 8-Hour Annual Refresher health and safety training.

  • Laborer

  Typical duties will include:

  • • • Operate hand and power tools of all types, such as air hammers, earth tampers, cement mixers, small mechanical hoists, surveying and measuring equipment, and a variety or other equipment and instruments.
      • Lay pipe, clean, and prepare sites, dig trenches, set braces to support the sides of excavations, erecting scaffolding, clean up rubble and debris, and remove waste materials.
      • Construct, erect, install, or repair structures and fixtures made of wood, such as concrete forms; building framework, including partitions, joists, studding, and rafters; wood stairways, window and door frames, and hardwood floors.
      • Paint fiberglass or steel structures.
      • Smooth and finish surfaces of poured concrete or asphalt, such as floors, walks, sidewalks, roads, or curbs using a variety of hand and power tools; align forms for sidewalks, curbs, or gutters; patch voids, and use saws to cut expansion joints.
      • Assist with electrical installations under the supervision of the electrician and will typically include installing conduit, pulling wire, installing control boxes and switches, and performing wire terminations.
• Force Majeure —

  Neither party is responsible for delays due to uncontrollable events. Contract may become voidable if delayed by court order or injunction.

• Succession of Contract —

  If contractor changes ownership, obligations transfer to the new party. New contractor must submit all required documentation. ACUA must approve any changes. 

• Ownership of Material —

  The agency retains ownership of all project-related documents and property, both physical and digital, provided to the contractor. This material cannot be disclosed to others or used outside the contract's scope without written agency consent. The contractor cannot use, sell, or disclose the work product or share it with third parties without prior written agency consent. Project information may require secure cloud storage access or delivery on compatible media.

• ATLANTIC COUNTY UTILITIES AUTHORITY PAYMENT CYCLE —

  As established by Board Resolution 06-12-232, the payment cycle at the Atlantic County Utilities Authority shall be as follows:

  1. Invoices and all other documentation required for approval of payment must be received by the Authority on or before the first Friday of a month for payment in that month’s payment cycle.
  2. Invoices received by the first Friday of any given month will be submitted to the Board of Commissioners at their regularly scheduled meeting, which occurs on the third Thursday of every month.
  3. The approval of said payments by the Board of Commissioners is subject to a veto of the minutes by the County Executive pursuant to statute, which either occurs within ten days or is waived.
  4. Payments will be issued by the Authority within five working days of formal notification by the County Executive that the minutes are approved or within five working days of the failure to the County Executive to act within ten days of receipt of the minutes.
• COOPERATIVE FEES AND REPORTING —

  The ACUA charges awarded contractors an administrative or participation fee.  These fees are based on the total sales for which a vendor has received payment.  All sales volumes resulting from this contract must be recorded by the contractor and reported to the ACUA on a quarterly basis.  The reporting schedule is provided below for the convenience of the prospective respondent.

  Quarter	Quarter Period	Report due to ACUA	Check due to ACUA
  Quarter 1	January 1st – March 31st	April 30th	April 30th
  Quarter 2	April 1st – June 30th	July 31st	July 31st
  Quarter 3	July 1 – September 30th	October 31st	October 31st
  Quarter 4	October 1st – December 31st	July 15th	July 30th

   

  It is the responsibility of the contractor to accurately report all sales to the ACUA and to pay the administrative fee as specified.  Fees should only be calculated for sales for which you have received payment.  (Do not pay administrative fees on sales for which you have not yet been paid.)

  The fee amount is listed here for the convenience of the prospective respondent.

   

  ACUA Fee

  1.0%

   

  Fees shall be made payable by check issued to: 

  Atlantic County Utilities Authority

  (which may be abbreviated to “ACUA”)

  and sent to:

  PHYSICAL ADDRESS:                                          MAILING ADDRESS:

  Atlantic County Utilities Authority                   Atlantic County Utilities Authority

  6700 Delilah Road                                                P. O. Box 996

  Egg Harbor Township, NJ 08234-5623            Pleasantville, NJ 08232-0996

  Attn: Purchasing                                                   Attn: Purchasing

   

  Sales Reports: Within thirty (30) days of the end of each calendar quarter, the contractor shall deliver to the ACUA an electronic accounting report, in the format prescribed below, summarizing all purchases made under the Master Agreement during such calendar quarter (“Sales Report”). All purchases indicated in the Sales Report shall be denominated in U.S. Dollars. All purchases shipped and billed pursuant to the Master Agreement for the applicable calendar quarter shall be included in the Sales Report. The ACUA reserves the right upon reasonable advance notice to the Suppliers to change the prescribed report format to reflect changes in needs or marketplace.

  Usage Reporting: Within thirty (30) days of the end of each contract year, Supplier shall deliver to the ACUA an electronic usage report of all sales under the Master Agreement, including:

  1. Supplier’s Product Number
  2. Product Description
  3. Manufacturer Name
  4. Manufacturer Number
  5. Unit of Measure
  6. Southern New Jersey Purchasing Cooperative Price
  7. Number of times ordered
  8. Units sold
  9. Sales by Manufacturer

  Exception Reporting/Sales Reports Audits: Upon reasonable notice the ACUA reserves the right to audit sales reports and confirm the appropriate administrative fee has been remitted to the Authority.

  Suppliers Failure to Provide Reports or Pay Administrative Fees: Failure to provide a Sales Report or pay Administrative Fees within the time and in the manner specified herein shall be regarded as a material breach under this Agreement and if not cured within thirty (30) days of written notice to Supplier, shall be deemed a cause for termination of the Master Agreement at the ACUA’s sole option.

Submission Requirements

• Required Bid Forms (required) —

  Once you start your proposal you will be asked to complete a DocuSign form containing the following:

  • Signature and Certification Form
  • Ownership Disclosure Form
  • Disclosure of Investment Activities in Iran
  • Certification of Non-Involvement in Prohibited Activities in Russia or Belarus

  Each bidder is required to complete the designated DocuSign PowerForm as part of its bid submission. The PowerForm must be completed exclusively through DocuSign by an authorized representative of the bidder prior to the bid submission deadline. Upon completion, the bidder shall upload that completed document within the OpenGov Procurement portal as part of the final bid submission.

  Failure to complete the PowerForm through DocuSign and include the executed copy in the OpenGov submission shall render the bid non-responsive and subject to rejection. The contracting authority reserves the right to verify the authenticity of any PowerForm submission through DocuSign records.

  Detailed instructions for completing and submitting the required PowerForm are provided in the document titled “Instructions for Completing Forms in DocuSign,” which is included with this solicitation. Bidders are responsible for reviewing and following those instructions in full.

• Required Bid Forms including Subcontractor Form (required) —

  Once you start your proposal you will be asked to complete a DocuSign form containing the following:

  • Signature and Certification Form
  • Ownership Disclosure Form
  • Disclosure of Investment Activities in Iran
  • Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
  • Subcontractors Listing

  Each bidder is required to complete the designated DocuSign PowerForm as part of its bid submission. The PowerForm must be completed exclusively through DocuSign by an authorized representative of the bidder prior to the bid submission deadline. Upon completion, the bidder shall upload that completed document within the OpenGov Procurement portal as part of the final bid submission.

  Failure to complete the PowerForm through DocuSign and include the executed copy in the OpenGov submission shall render the bid non-responsive and subject to rejection. The contracting authority reserves the right to verify the authenticity of any PowerForm submission through DocuSign records.

  Detailed instructions for completing and submitting the required PowerForm are provided in the document titled “Instructions for Completing Forms in DocuSign,” which is included with this solicitation. Bidders are responsible for reviewing and following those instructions in full.

• Are you submitting Bid Bond and Consent of Surety? (required) —

  This solicitation requires a Bid Bond or Bid Guarantee, if you respond "No" to this question, you will be prompted to submit a Bid Guarantee via certified or cashier's check. 

• Bid Guarantee - Certified or Cashier's Check (required) —

  To submit a cashier's check, please upload a scanned copy of the check in addition to completed copy of document below to be able to submit an electronic response before 11:00 am on Friday, May 1, 2026. In addition to a scanned copy, the bidders is required to mail the cashier's check to below address before 11:00 am on Friday, May 1, 2026 to be deemed responsive. 

  If mailing check via USPS, please mail to:

  P.O. Box 996 Pleasantville, NJ 08232

  If mailing check via private carrier like UPS, FedEx, DHL, etc, please mail to: 

  6700 Delilah Road, Egg Harbor Township, NJ 08234

• Bid Bond, Consent of Surety and Consent of Surety on Behalf of Principal and Subcontractors (required) —

  Important – Bid Security Submission Requirement
  All bidders must upload a PDF copy of both the Bid Bond and Consent of Surety with their online submission. If the documents are electronically verifiable (with verification code/QR link), no originals are required. If the documents are not verifiable, bidders must also deliver original, wet-signed and sealed Bid Bond and Consent of Surety to ACUA before the bid opening. Failure to provide both the required PDF upload and verifiable security (either electronic or original hard copy) will result in rejection of the bid as non-responsive.

  READ THIS SECTION CAREFULLY. IF YOU DO NOT ATTACH A COMPLIANT BOND, YOU MUST ALSO SUBMIT AN ORIGINAL COPY. THIS IS YOUR WARNING.

• Registered Cooperative Pricing Agreement (required) —

  Please note that current Cooperative Members may participate in any contract awarded under this solicitation. However, this does not guarantee or mean that the individual Cooperative Members will enter into a contract with any Cooperative approved vendor. Each Cooperative Member will make that determination after reviewing vendor responses and ACUA’s recommendation for acceptance and bid award. The Cooperative Members’ contracting decision shall be final as any award made by the Cooperative is not binding on its members. All municipal governments, quasi-governmental agencies, county governments, quasi-county agencies, school districts, public educational institutions, public colleges or universities, community colleges, vocational or technical schools, and other governmental, or non-profit organizations are eligible for membership in the Southern New Jersey Purchasing Cooperative. A response to this bid acknowledges that new members to the Southern New Jersey Purchasing Cooperative will be offered the same terms and conditions as well as the pricing current Southern New Jersey Purchasing Cooperative members receive.

  Respondents should be able to provide products and services to all ACUA members. The respondent is required to have extensive knowledge of the installation and maintenance of the products offered. The ACUA and/or Coop Members reserve the right to accept or reject companies solely based on information provided in the bid and/or its own investigation of the company.

  The procedure by which this contract will be awarded in the event that the lowest responsible bidder declines to extend prices to the registered members is as follows: 

  The contract for the needs of the lead agency will be awarded to the lowest responsible bidder, and a master contract for the registered members will be awarded to the next lowest bidder whose bid agrees to extend prices.

• General Insurance and Indemnity Requirements (required) —

  Please download the below document, complete, and upload.

• New Jersey Business Registration Certificate —

  Please include your New Jersey Business Registration Certificate (Including for all listed Subcontractors).

• Public Works Registration Certificate —

  Please include your Public Works Registration Certificate (Including for all listed Subcontractors)

• Equal Employment Opportunity/Affirmative Action Evidence —

  Please include your Equal Employment Opportunity document here.

• Required Bid Documents —

  Any documents which are required as a result of this bid document can be uploaded and attached here.

• All Applicable Warranties —

  Please upload all relevant documents here.

• W-9 Form —

  Please include a current copy with your submission.

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items
• Will vendors require a subcontractor or subcontractors? (required)
• Is this a cooperative bid? (required) —

  When answered yes, the solicitation will include language for cooperative contracting and request vendors to state whether they are willing to extend their price as part of the cooperative. 

• Is a Performance Bond required? (required)

Questions & Answers