Active SLED Opportunity · OHIO · SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY
AI Summary
SORTA seeks proposals for upgrading its Access Control System, including migration to Genetec Security Center, replacement of controllers and card readers, and pre-testing of existing equipment. The project requires certified experience with IP-based access control systems and includes detailed submission and evaluation criteria.
The Access Control System (ACS) requirements for this project shall provide for a complete update of the existing SORTA electronic access control system and migration of the existing ACS into SORTA’s existing Genetec Security Center (version 5.12) unified electronic security management system. Existing sensors and cabling shall be re-used to the greatest extent possible.
The contractor/integrator shall pre-test each existing access controlled portal and inspect wiring terminations at the devise and at the headend.
Upon written acceptance of the pre-testing report, the security systems contractor/integrator shall replace the existing door controllers and card readers.
During the migration of the ACS equipment, but prior to the replacement of the controllers/nodes, the security integrator shall export the existing ACS database, prepare the database as necessary for import into Security Center and complete the database import into Security Center.
The Southwest Ohio Regional Transit Authority (“SORTA”), commonly known as Cincinnati Metro, is a regional transit authority established pursuant to Section 306.30 et seq. of the Ohio Revised Code. As such, SORTA is a political subdivision of the State of Ohio.
SORTA delivers a range of public transportation services, including fixed-route mass transit, paratransit, and micro-transit. Its service area encompasses the City of Cincinnati, Hamilton County, and portions of Butler, Clermont, and Warren Counties.
SORTA operates 48 fixed bus routes, utilizing a fleet of approximately 300 transit buses. In addition, it provides paratransit services with a fleet of 60 vehicles and micro-transit services with 30 vehicles, ensuring accessible and flexible transportation options across the region.
Cost Proposal - Total cost of services being provided.
Demonstrated Understanding of SORTA/Metro’s Needs for this Project – Evaluate, assess, and understand the requirements put forth by SORTA to determine all areas of need in regard to this project.
All required fields must be completed, including all documents. Please read the instructions on the documents for instructions on filling out required forms. Failure to submit required forms may result in being deemed non-responsive.
Enter full name of the authorized company representative certifying and submitting this bid
Any electronic confirmations herein shall be as binding as a signature from the authorized representative.
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CAGE stands for Commercial and Government Entity, and a unique CAGE code is assigned to all businesses and individuals that complete their System for Award Management (SAM) registration. This “system” is a database that contains information about all active government contractors.
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Is the Prime contractor a DBE firm?
Upload DBE certificate from certifying agency
Is the Prime contractor a certified small business?
Upload XBE certificate from certifying agency
I have read and reviewed the evaluation criteria and understand what is required within the proposal.
Please upload copies of the following certificates below:
This Acknowledgment is required to be submitted to SORTA on behalf of the principal bidder/proposer and all Subcontractors whose subcontracts are reasonably anticipated to exceed $25,000 in value.
"Principals", for the purposes of this acknowedgment, means officers, directors, owners, partners, and persons having primary management or supervisory responsibilities within a business entity (e.g., general manager, plant manager, head of a subsidiary, division, or business segment, and similar positions).
This acknowledgment concerns a matter which may be within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Section 1001, Title 18, United States Code.
If the Attester is unable to acknowledge to any of the statements in this certification, it shall attach an explanation to this acknowledgment.
Please download the below document, complete, and upload. This document needs to be notarized.
Please download the below documents, complete, and upload.
Acknowledging the Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned Contractor certifies, to the best of his, her or its knowledge and belief, that:
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
[Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.]
The Contractor, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any.
The Standard Form--LLL can be found at the following:
The Bidder guarantees that the Bid submitted is not a product of collusion with any other Bidder, and no effort has been made to fix the Bid price of any Bidder or to fix any overhead, profit, or cost element of any Bid price.
If SORTA determines that collusion has occurred among Bidders, none of the Bids from the participants in such collusion shall be considered. SORTA’s determination shall be final.
Offeror can meet the required delivery/completion date as specified in this solicitation.
The undersigned Bidder agrees to execute a contract for this work in the above amount and to furnish a 10% Bid Bond.
The undersigned Bidder agrees to execute a contract for this work in the above amount and to furnish a 100% Performance & Payment Bond as specified within 10 days after a written Notice of Award, if offered within 60 days after receipts of bids.
The proposer may identify any potential deviations from SORTA's Terms and Conditions as outlined in this Request for Proposal (RFP) or suggest any supplementary terms deemed pertinent. Any such proposed deviations or additional terms should be stated clearly and accompanied by a comprehensive and clear reason for the exception or inclusion. It is imperative to acknowledge that certain terms herein are mandated by legal statutes or regulations, rendering them non-negotiable.
In the absence of any proposed exceptions or deviations from SORTA's Terms and Conditions, kindly submit a document explicitly confirming acceptance of the stipulated Terms and Conditions.
As an authorized representative of the company, hereinafter called the "Company", I agree to all Federal Terms & Conditions (T&C's), which are included in the attached solicitation package.
Please download the below documents, complete, and upload.
For all prime construction, alteration or repair contracts in excess of $2,000 awarded by FTA, the Contractor shall comply with the Davis-Bacon Act and the Copeland “Anti-Kickback” Act. Under 49 U.S.C. § 5333(a), prevailing wage protections apply to laborers and mechanics employed on FTA assisted construction, alteration, or repair projects. The Contractor will comply with the Davis-Bacon Act, 40 U.S.C. §§ 3141-3144, and 3146-3148 as supplemented by DOL regulations at 29 C.F.R. part 5, “Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted Construction.” In accordance with the statute, the Contractor shall pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, the Contractor agrees to pay wages not less than once a week. The Contractor shall also comply with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by DOL regulations at 29 C.F.R. part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in part by Loans or Grants from the United States.” The Contractor is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. Wage rates can be found at www.sam.gov
1. Prompt Payment Requirements
In accordance with 49 CFR § 26.29 and FTA Circular 4220.1F, the Contractor shall pay each subcontractor (including DBE subcontractors) for satisfactory performance of its contract no later than ten (10) calendar days from the date the Contractor receives payment from the Recipient for the work performed by that subcontractor. Satisfactory performance includes completion of the subcontractor’s designated work items in accordance with the contract, verified by the Recipient.
2. Delays and Withholding
Any delay or postponement of payment from the above-referenced time frame may occur only for good cause and with prior written approval from the Recipient. The Contractor shall provide written notice to both the subcontractor and the Recipient outlining the reason for the delay or withholding.
3. Retainage Requirements
The Contractor shall return any retainage withheld from subcontractors (including DBEs) within thirty (30) calendar days after the subcontractor’s work is satisfactorily completed. For purposes of this clause, "satisfactorily completed" means that all the tasks called for in the subcontract have been accomplished and documented as complete, and any required inspections and approvals have been obtained.
4. Compliance and Reporting
Failure by the Contractor to comply with the prompt payment and retainage provisions may result in sanctions, including but not limited to withholding of payments, contract termination, or disqualification from future FTA-assisted contracts. The Contractor shall report prompt payment compliance as required by the Recipient and must cooperate with any compliance reviews or audits.
5. Flow-Down Requirement
The Contractor shall include this clause in all subcontracts with DBE and non-DBE subcontractors performing work under this contract.
Please upload a detailed break down of all fees and costs associated with this project.
The price proposal submitted is all inclusive of any fees, including but not limited to labor, materials, programs, transportation, presentations etc. required to perform the appropriate portion of the Scope of services.
It is the proposer’s responsibility to complete and verify this Price Proposal Form, and shall be responsible for any errors or omissions therein. The pricing is being requested in this format for evaluation purposes. Failure to comply may result in the proposal being deemed non-responsive.
Please download the below documents, complete, and upload. This form must be completed and include prime firm and all subcontractors regardless of Small and Disadvantaged Business status.
MetroMAX Goal for this Project:
TBD% Percent
The Southwest Ohio Regional Transit Authority (SORTA) has established MetroMAX, a small business program designed to encourage participation by small businesses in all contracts. The mission of MetroMAX is to uplift small businesses and strengthen our region by expanding access to meaningful opportunities at Metro and beyond. Through this program, SORTA is committed to fueling local economic growth by providing procurement opportunities, training, and resources that empower small, emerging, and disadvantaged businesses to grow, compete, and thrive.
SORTA has identified subcontracting opportunities that may be suitable for small businesses under this solicitation. SORTA has established a participation goal of TBD% percent to help promote meaningful opportunities on this project. Accordingly, each bidder/proposer is expected to make meaningful efforts to engage small and disadvantaged businesses in the performance of this contract.
Only firms certified as small businesses by a recognized third-party certifier will count toward the participation goal. Proof of certification must be submitted with the bid or proposal; self-certification will not be accepted.
It is the policy of SORTA to promote equal opportunity and fairness in all its procurement matters, in accordance with state and federal laws, so that small businesses have an equal opportunity to receive and participate in all contracts. SORTA will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract on the basis of race, color, sex, or national origin.
It is also our policy to:
Good Faith Efforts
Bidders/proposers are strongly encouraged to make good faith efforts to include small businesses in the performance of this contract. Where required, Bidders/Offerors must document sufficient small business participation to meet the above goal or, alternatively, document adequate good faith efforts made to do so.
Good faith efforts are those that could reasonably be expected to result in small and disadvantaged business participation attainment by a bidder or proposer who aggressively and actively seeks to obtain certified small and disadvantaged business participation.
It should be noted that only firms certified as small and/or disadvantaged businesses by a third party certifying entity will count toward small and diverse vendor participation. Proof of certification must be provided at the time of bid/proposal submittal. Self-certification will not be accepted.
BID REQUIREMENTS, TERMS AND CONDITIONS
Please download the below documents, complete, and upload. This form must be completed and include prime firm and all subcontractors regardless of Small and Disadvantaged Business status.
The Southwest Ohio Regional Transit Authority (SORTA) has established MetroMAX, a small business program designed to encourage participation by small businesses in all contracts. The mission of MetroMAX is to uplift small businesses and strengthen our region by expanding access to meaningful opportunities at Metro and beyond. Through this program, SORTA is committed to fueling local economic growth by providing procurement opportunities, training, and resources that empower small, emerging, and disadvantaged businesses to grow, compete, and thrive.
SORTA has determined that subcontracting opportunities for small businesses are not available under this solicitation. Therefore, a formal small business participation goal is not recommended. While not mandatory, bidders/proposers are strongly encouraged to make efforts to include small and disadvantaged businesses in the performance of contracts when feasible to maximize participation of certified small businesses as subcontractors, subconsultants, and suppliers where subcontracting opportunities are available.
It is the policy of SORTA to promote equal opportunity and fairness in all its procurement matters, in accordance with state and federal laws, so that small businesses have an equal opportunity to receive and participate in all contracts. SORTA will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract on the basis of race, color, sex, or national origin.
It is also our policy to:
SORTA has determined that small and disadvantaged business opportunities are available for this solicitation. SORTA has set a goal of 100 percent (100%) for small and disadvantaged business participation for this project. As such, only certified small and disadvantaged businesses may participate in this solicitation. This goal is formally referred to as a small and disadvantaged business opportunity, or “set-aside”.
Please download the below documents, complete, and upload. This form must be completed and include prime firm and all subcontractors regardless of Small and Disadvantaged Business status.
Bidders/offerors are expected to make good faith efforts to maximize socially and economically disadvantaged businesses as subcontractors, subconsultants and suppliers in the performance of this contract. Bidders/Offerors must document sufficient small and disadvantaged business participation to meet the above goal or, alternatively, document adequate good faith efforts made to do so.
Only firms certified as small and/or disadvantaged businesses will count toward small and diverse vendor participation. Proof of certification must be provided at the time of bid/proposal submittal. Self-certification will not be accepted.
The Southwest Ohio Regional Transit Authority (SORTA) has established a Small and Disadvantaged Business Enterprise program that encourages diversity and inclusion on all contracts. It is the policy of SORTA to promote equal opportunity and fairness in all its procurement matters, in accordance with state and federal laws, so that small and disadvantaged businesses have an equal opportunity to receive and participate in all contracts. It is also our policy to:
SORTA is committed to fostering small and disadvantaged business participation in contracting opportunities. As such, bidders/proposers are expected to make reasonable efforts to support inclusivity in staffing and subcontracting, to support SORTA’s mission.
Only firms certified as small and/or disadvantaged businesses will count toward small and diverse vendor participation.
Proof of certification must be provided at the time of bid/proposal submittal. Self-certification will not be accepted.
Is the subcontractor(s) a certified small business?
If a Prime or Subcontractor is a Certified Small Business Enterprise, upload a copy of the certificate(s) from the certifying agency for prime contractor and all subcontractors. You may not be self-certified.
Please download the below documents, complete, and upload. This form must be completed and include prime firm and all subcontractors regardless of DBE status.
DBE Goal for this project: TBD% percent
It is the policy of the U.S. Department of Transportation that socially and economically disadvantaged businesses (DBEs), as defined in Title 49, Code of Federal Regulations, Part 26, shall be afforded an opportunity to participate, to an extent reflective of their availability in the performance of contracts financed in whole or part with Federal funds under this agreement.
This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. SORTA has specified a DBE goal as stated above for the work to be performed under this contract.
Bidders/offerors are required to make diligent efforts to maximize participation of DBE firms and other small and disadvantaged businesses, as subcontractors and suppliers, and shall report its participation so obtained throughout the period of performance. Bidders/Offerors must document sufficient DBE participation to meet the above goal or, alternatively, document adequate good faith efforts to do so, as provided for in 49 CFR 26.53.
The contractor shall not discriminate on the basis of race, color, religion, national origin or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this contract. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the municipal corporation deems appropriate. Each subcontract the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b)).
Please download the below documents, complete, and upload. This form must be completed and include prime firm and all subcontractors regardless of DBE status.
It is the policy of the U.S. Department of Transportation that socially and economically disadvantaged businesses (DBEs), as defined in Title 49, Code of Federal Regulations, Part 26, shall be afforded an opportunity to participate, to an extent reflective of their availability in the performance of contracts financed in whole or part with Federal funds under this agreement.
This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. SORTA has NOT specified a goal for the work to be performed under this contract.
Contractor shall make diligent efforts to maximize the participation of DBE firms and other small and disadvantaged businesses, as subcontractors and suppliers, and shall report its participation so obtained through race-neutral means and participation by other small and disadvantaged businesses throughout the period of performance, utilizing the Disadvantaged Business Enterprise Plan attachment, as contained in the solicitation.
The contractor shall not discriminate on the basis of race, color, religion, national origin or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this contract. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the municipal corporation deems appropriate. Each subcontract the contractor signs with a subcontractor (if applicable) must include the assurance in this paragraph (see 49 CFR 26.13(b)).
Please upload a copy of the certificate from the certifying agency for participating DBE prime and/or subcontractors.
Enter length of contract term
120 days is standard. Confirm with PM
Formatting example: "fifteen (15)"
Formatting example: "fifteen (15)"
Select Yes if this is a 100% Set Aside
NOTE: LOCALLY FUNDED PROJECTS ONLY
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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