Accident Prevention & Community Safety Awareness

Dane County Department of Human Services, through its Adult Protective Services Unit, seeks a qualified provider to coordinate community-based accident prevention activities that support public awareness, strengthen cross-sector collaboration, and advance prevention strategies in the focus areas of older adult falls prevention, traffic safety, suicide prevention, and drug harm reduction.

Project Details

• Reference ID: 427017-DBF
• Department: Human Services
• Department Head: John Schlueter (Director)

Important Dates

• Questions Due: 2026-07-09T04:59:00.000Z
• Answers Posted By: 2026-07-17T04:59:00.000Z

Evaluation Criteria

• Program Description: Accident Prevention & Community Safety (15 pts) —
  1. Describe your agency, its mission, and how it aligns with the vision, mission, and values of Dane County Dept of Human Services.
  2. Describe the specific services your agency proposes to provide under this contract. Explain how your proposed activities will meet the needs and deliverables described in this RFP, including partner coordination, community awareness, and reporting. 
• Program Strategies and Activities (30 pts) —
  1. Describe how your agency will develop relationships resulting in a collaborative network of community partners focused on accident prevention in the areas of older adult falls, traffic safety, suicide prevention and drug harm reduction? Include the types of partners you expect to engage and how you will support communication and coordination among them
  2. Describe how your agency will increase community awareness to the importance of accident prevention in the areas of older adult falls, traffic safety, suicide prevention and drug harm reduction? Include the outreach methods, communication channels, and types of activities you propose to use.
  3. Staffing and Contract Management: Identify the staff person(s) who will be responsible for implementing this contract. Briefly describe their relevant experience in community outreach, coalition-building, prevention work, or related fields. 
• Experience and Qualifications (20 pts) —
  1. Describe your agency’s experience with community outreach, public awareness, education, or prevention activities related to accident prevention, injury prevention, behavioral health, substance use, older adult safety, or related fields. Provide one example of a relevant outreach or awareness effort and describe the strategies, tools, or methods used.
  2. Reporting and Data Capacity: Describe your agency’s ability to collect and report data related to contract activities. Include the types of information your agency will track and how your agency will prepare the annual report required under this RFP. 
• Quality Improvement (15 pts) —
  1. Describe how your agency will measure performance under this contract. Include the process and output measures your agency will track, such as partner engagement, coordination meetings, outreach activities, materials distributed, and estimated community reach.
  2. Describe the short-term outcomes your agency expects from this work and how your agency will define success under this contract. Outcomes may include increased partner collaboration, improved coordination, broader community awareness, stronger referral relationships, or other reasonable results consistent with the scale of this funding.
  3. Describe how your agency will review performance and determine whether adjustments are needed during the contract year. Include what information your agency will use, such as participation levels, partner feedback, outreach reach, implementation challenges, or emerging community needs. 
• Cost (20 pts) —

  Points for cost will be awarded using a relative formula. The proposal with the lowest cost will receive the maximum number of points available for this section. All other proposals will receive a proportion of the cost points according to the following calculation:

  (Lowest Proposed Cost ÷ Respondent’s Proposed Cost) × Maximum Cost Points Available = Score

  In plain language: the lowest-cost proposal earns all available points. Other proposals earn fewer points based on how their cost compares to the lowest. For example, if your proposal costs twice as much as the lowest proposal, you would receive about half of the cost points.

• Local Vendor Preference (5 pts) —

  Per Dane County ordinance, a local Dane County vendor automatically receives five (5) points toward the evaluation score.

  Vendors located within the counties adjacent to Dane County (Columbia, Dodge, Green, Iowa, Jefferson, Rock, or Sauk) automatically receive two (2) points toward the evaluation score.

  Locally Operated Vendor means a supplier or provider of equipment, materials, supplies, or services which has an established place of business within Dane County and whose business is registered and authorized to do business in the State of Wisconsin. An established place of business means a physical office, plant, or other facility. A post office box address does not qualify a vendor as a Locally Operated Vendor. Dane County Ordinance 25.04(5)

Submission Requirements

• RFP DOCUMENT UPLOADS
• Upload your Proposal (required) —

  Please DO NOT include Cost information in this section.

• Budget Backup (required) —

  Please download the below Excel workbook, complete, and upload.

• W9 Upload (required) —

  Upload your company's W9 form.

  NOTE: The W9 is required to be signed within the past 12 months

• Supplemental Document Upload —

  Upload any additional or required information documents that supplements this solicitation.

• VENDOR INFORMATION
• Agency UEI number:
• Registration with Wisconsin DFI (required) —

  At the time of contracting with the Department of Human Services, agencies must be registered entities in good standing with the Wisconsin Department of Financial Institutions.

  Please check this box to indicate that your agency is registered or will be registered in good standing with the Wisconsin Department of Financial Institutions. 

• Please explain. (required) —

  You've indicated that your agency is not and will not be registered with Wisconsin DFI. At the time of contracting with the Department of Human Services, agencies must be registered entities in good standing with the Wisconsin Department of Financial Institutions.

• Local Vendor Preference (required) —

  Select a Local Vendor Preference:

  Vendors located within Dane County automatically receive five points toward the evaluation score.

  Vendors located within the counties adjacent to Dane County (Columbia, Dodge, Green, Iowa, Jefferson, Rock, Sauk) automatically receive two points toward the evaluation score.

  Vendors located outside of Dane County of the 7 counties adjacent to Dane County would choose "No Preference".

  NOTE: A post office box address does not qualify as an established place of business.

• Fair Labor Practice Certification (required) —

  Has your company been found by the National Labor Relations Board ("NLRB") or the Wisconsin Employment Relations Commission ("WERC") to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed?
  
  If yesis answered, a copy of any relevant information regarding such violation is required to be uploaded with your bid submission.
  

  Additional information about the NLRB and WERC can be found using the following links:
  www.nlrb.gov and http://werc.wi.gov.

• Cooperative Purchasing (required) —

  Reference Guidelines - Section F.

  Does your company agree to furnish the commodities or services of this bid to municipalities and state agencies?

• Designation of Confidential and Proprietary Information (required) —

  Please specify what information you wish to designate as confidential and proprietary. Please identify section/ pages/ topic /documents, etc.

  NOTE: Pricing sections cannot be designated as confidential and proprietary.

  If nothing will be designated, simply type "None" in the section below.

• RFP ADDENDA
• I understand that if any addendum is issued I will have to acknowledge the posted addendum. (required)
• If an addendum is posted after I have submitted my proposal response and the resulting addendum requires action to be taken either in the Specification Section or Pricing Section, I understand that: (required) —

  1. I will have to unsubmit my proposal response.

  2. I will have to acknowledge the posted addendum.

  3. I will have to take action in responding to the changes on either the Specification Section or Pricing Section.

  4. I will then have to resubmit my proposal response.

  Further instructions on addendum(a) postings can be found here.

• SIGNATURE DECLARATION
• Solicitation Response Declaration (required) —

  In submitting and confirming this solicitation response, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a solicitation response; that this solicitation response has been independently arrived at without collusion with any other vendor competitor or potential competitor; that this solicitation response has not been knowingly disclosed prior to the opening of bids to any other vendor or competitor; that the above statement is accurate under penalty of perjury.

  Further, by submitting this solicitation response, firm agrees with all the terms, conditions, and specifications required by the County in this solicitation and declares that the corresponding solicitation response and pricing are in conformity therewith.

  I have read and understood the entire document.

  I declare under penalty of false swearing under the law of Wisconsin that the foregoing is true and correct.

• Signed on: (required) —

  Write in month, day, year and city/state in which the submission occurred.

  Example: June 27, 2025 in Madison, WI

• Electronically signed by: (required) —

  Provide First Name, Last Name and Title

• Project Description (required) —

  Please provide a brief description of the intended purchase.

• Pricing table required? (required) —

  Always select "Yes" unless this is a Highway WisDot Design Project

• External Pricing Document? (required) —

  Is an external pricing document being used?