SLED Opportunity · CALIFORNIA · CITY OF RANCHO CORDOVA
AI Summary
The City of Rancho Cordova seeks proposals to develop a Wayfinding System Plan for walking, biking, and rolling. The plan includes reviewing existing wayfinding, designing signage, identifying routes, updating the bicycle map, and community outreach. Funded by a Carbon Reduction Program grant, the project supports active transportation and is managed by the Public Works Department.
The City of Rancho Cordova is soliciting proposals from qualified firms to prepare and develop a Wayfinding System Plan for walking, biking, and rolling throughout the City of Rancho Cordova. Task items include a review of existing wayfinding in the City, document best practices for wayfinding, design options for the wayfinding family of signs, identify routes and destinations, develop the Plan, and update the City's bicycle map. Community outreach may occur during certain tasks of this project.
The City is nearing adoption of the Rancho Cordova Active Transportation Plan (ATP). This wayfinding plan will build off the momentum of the ATP and leverage the community input and updated geospatial data.
The City anticipates a year to complete the scope of work items.
The City of Rancho Cordova was awarded a Carbon Reduction Program grant award from the Sacramento Area Council of Governments (SACOG) in 2024. An excerpt of the grant application is provided in the attachments of this RFP.
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The City of Rancho Cordova, <DEPARTMENT NAME> Department is soliciting request for proposals for _____________.
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Q (Project limits / geography clarification): Can the City clarify the full geographic study area and confirm whether the wayfinding plan is intended to cover all City limits, priority active transportation corridors only, or a defined network of trails, bikeways, and key destinations?
A: Tasks identified in the scope of work should cover all City limits, including the wayfinding plan in Task 4. Please note – the “Wayfinding System Plan…” bullet point (and its sub bullet points) in Task 4 will cover only the highest priority routes within Rancho Cordova, based on the prioritization conducted in Task 3.
Q (Existing mapping / GIS data): Will the selected consultant receive existing GIS data, bikeway and trail shapefiles, destination databases, sign inventories, and ATP-related mapping files at project initiation?
A: The selected consultant will receive existing GIS data/shapefiles for bikeways and trails (including the files related to the ATP) and available sign inventories at project initiation.
Q (Sign inventory extent): For the review of existing wayfinding, does the City expect a comprehensive field inventory of all existing active transportation wayfinding and interpretive signs, or a more targeted review of key corridors and systems identified by the City?
A: The City has a current inventory of wayfinding signs Citywide, which will be shared with the selected consultant. The review of existing wayfinding conducted in Task 1 will provide a comprehensive summary of sign types, design elements, and styles. This information will be presented for the project team’s review and evaluation. This exercise will inform the following tasks.
Q (Sign family design depth): Is the City seeking conceptual sign family design only, or should the consultant include a more detailed design intent package with preliminary materials, mounting approaches, and sign-type standards to support future implementation?
A: This effort will develop both a sign family design to be used Citywide and a more detailed design intent package for an agreed upon subset of signs. The intent of the sign family design is to establish the look and feel for the active transportation wayfinding Citywide (Task 4). However, the “Wayfinding System Plan…” bullet point (and its sub bullet points) in Task 4 drills down to more detailed implementation considerations. Acknowledging that the development of a detailed design intent package for the entire city exceeds the scope of this effort, the selected consultant will identify a segment that will include a detailed design intent package for only the highest priority routes (identified by the prioritization exercise in Task 3).
Q (Bicycle map update scope): Can the City clarify the expected level of effort for updating the City’s bicycle map, including whether the City expects graphic redesign, content updates only, print-ready files, digital/web-ready files, or all of the above?
A: The City is looking to redesign its bike map based on the style preferences established in Tasks 1 and 2, with any necessary content updates, a print-ready file, and a digital/web-ready file.
Q (Implementation planning expectations): Does the City expect the final plan to include a prioritized implementation matrix, probable cost ranges, and phasing recommendations for future fabrication and installation?
A: The City expects a high-level cost estimate for fabrication and installation of sign types for the highest priority routes. We also expect an implementation approach for wayfinding Citywide, which can include phasing recommendations and a prioritized implementation matrix. The recommended wayfinding implementation approach should also identify key decision points of where and how wayfinding projects are implemented.
Q (No subject): Can the City clarify the expected level of detail for sign placement? Should this be conceptual planning-level recommendations or field-verified locations with engineering considerations?
A: The expected level of detail for sign placement guidance should be at a conceptual planning level. However, the “Wayfinding System Plan…” bullet point (and its sub bullet points) in Task 4 should include sign placement at field-verified locations with engineering considerations.
Q (No subject): Task 4 references sign post and mounting detail drawings. Are these intended to be typical conceptual details or construction-ready specifications?
A: The sign post and mounting drawings should be intended to show typical conceptual details.
Q (No subject): Should the consultant use routes identified in the Active Transportation Plan, or is additional route analysis and prioritization expected?
A: The City expects the consultant to use routes identified in the ATP as the basis for the Wayfinding System Plan, including the creation of priority routes and destinations for the wayfinding sign family. Task 3 will establish routes of highest priority for wayfinding.
Q (No subject): What level of community engagement does the City anticipate for this project, if any, beyond leveraging the ATP outreach?
A: The City is looking for consultants to propose that level, based on the scope of work tasks and what has been done for outreach during the ATP process. One of the RFP attachments is a public engagement summary for the ATP. We encourage proposers to go over that document and get a sense of the level of ATP public engagement.
Q (No subject): For the redesigned bike map, is the expectation a static print-ready map, or also an interactive digital mapping tool?
A: The City is looking for a print-ready map and online/web-ready map. The online map does not need to be interactive digital mapping tool, but rather a version of the print-ready map that is in a PDF/JPEG/AGOL or equivalent file.
Q (No subject): Given the anticipated $180,000 budget, does the City envision this effort as a planning-level wayfinding framework, with detailed implementation to occur in a future phase?
A: In general, the City envisions this effort as a planning-level wayfinding framework. With the “Wayfinding System Plan…” bullet point (and its sub bullet points) in Task 4, those deliverables should be at a level to illustrate design intent only. Detailed implementation will occur in a future phase.
Q (No subject): Does the city have an inventory of existing vehicular wayfinding throughout the city as well as an inventory of wayfinding along its trails? If so, will this be shared with the consultant to help with the completion of Task 1?
A: The City does have an inventory of existing vehicular wayfinding. We will reach out to our jurisdictional partners to compile an inventory of existing wayfinding along its trails. These inventories will be shared with the selected consultant.
Q (No subject): Will the city provide finalized GIS data from the ATP on existing/ proposed facilities for the development of the Bike Map?
A: The City will provide finalized GIS data from the ATP.
Q (No subject): What is the anticipated format of the updated Online Bike Map (PDF vs AGOL)? Or is it open to different options?
A: The City is open to different options for the updated online bike map (e.g., PDF, JPEG, AGOL, etc).
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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