Adaptive Reuse of 2907 West Avenue

The Economic Development Authority of the City of Newport News (the “City” or "EDA") is seeking proposals from qualified firms (the “Offeror” or “Contractor”) to furnish the goods and/or services described herein and proposals will be received via the City’s e-Procurement Portal, OpenGov Procurement (https://secure.procurenow.com/portal/nnva), to be received no later than Friday, April 17, 2026 at 5:00 pm (local prevailing time).

The purpose of this Request for Proposals (RFP) is to solicit redevelopment proposals from qualified developers for the adaptive reuse of the West Avenue Library, owned the City of Newport News (“City”) and located at 2907 West Avenue, Newport News, Virginia 23607 (Parcel ID # 310040107). This solicitation is being initiated by the Economic Development Authority of the City of Newport News, Virginia (EDA), on behalf of the City.

Background

The West Avenue Library is located within the heart of Downtown Newport News. It was the City’s first public library, constructed in 1929 and in operation until 2013. The building has since sat vacant. 

The property offers strong potential for adaptive reuse to meet emerging community and market needs. Positioned at the heart of ongoing revitalization, the West Avenue Library presents a unique opportunity to complement City and military-led initiatives, as well as private housing and retail investments shaping Downtown Newport News. The library is located within two blocks of Newport News Shipbuilding (NNS) and the NNS Apprentice School.

In 2005, the building was placed on the Virginia Landmarks Register and the National Register of Historic Places, making the property eligible for historic rehabilitation tax credits. This designation increases redevelopment feasibility and supports the long-term preservation of this architecturally and culturally significant site.

In collaboration with the Virginia Department of Environmental Quality (VDEQ), the City has conducted environmental testing, building assessments, and community outreach to support redevelopment. Related documents produced from these activities have been included as attachments to this RFP. While the work completed by VDEQ and its contractors has established a foundation for potential adaptive reuse of the property, the City and EDA are open to creative and imaginative redevelopment concepts that align with the goal and priorities for Downtown Newport News.

Project Details

• Reference ID: 26-2763-3608
• Department: Development
• Department Head: Florence Kingston (Director)

Important Dates

• Questions Due: 2026-03-31T17:00:00.000Z
• Pre-Proposal Meeting: 2026-03-20T15:30:00.000Z — 2907 West Avenue, Newport News, VA 23607

Evaluation Criteria

• Demonstrated capacities (planning, project management, marketing, and project execution) to execute and implement the proposal. (1 pts)
• Demonstrated commitment to a high-quality project that aligns with local strategic priorities, including the Downtown Reimagined Plan and the Regional Business District Manual. (1 pts)
• Demonstrated ability to accomplish the items in the proposal within a proposed, reasonable timeline. (1 pts)
• Financial ability and capacity to complete all components of the project including acquisition and utilization of the property. (1 pts)
• Proposed acquisition price or lease terms. (1 pts)
• Demonstrated experience with similar projects. (1 pts)
• Capabilities and functionality of the proposed solution to meet City needs. (1 pts)
• Successful experience of the firm providing similar services. (1 pts)
• Experience and demonstrated knowledge of key personnel. (1 pts)
• Security, reliability and redundancy of the proposed solution. (1 pts)
• Price. (1 pts)
• Timeframe for completion of the project. (1 pts)
• Completeness of Proposal. (1 pts)
• Completeness and quality of proposal. (1 pts)

Submission Requirements

• Primary Contact (required) —

  Please provide the following information for the main contact for all communication regarding this solicitation:

  Name
  Title
  Phone Number
  Email Address

• Secondary Contact - OPTIONAL —

  Please provide the following information for the secondary contact for all communication regarding this solicitation:

  Name
  Title
  Phone Number
  Email Address

• Payment Address (required) —

  Please provide the payment address for your organization.

• Employer Identification Number (required) —

  Please provide the Employer Identification Number (EIN). If an EIN is not available, please provide the Social Security Number associated with your organization.

• Authorization to Transact Business in Virginia (required) —

  Please provide your State Corporation Commission (SCC) Identification Number. If the Firm/Company is not required to have/maintain registration, please provide the reason. If the Firm/Company is in the process of registering with the SCC, please state so.

  For more information on registration and requirements, please visit https://www.scc.virginia.gov/.

• Payment Terms —

  Please provide the payment terms for this project. If payment terms are not provided, then the terms shall be "Net 30 Days".

• Exceptions (required) —

  Offeror agrees to all terms, conditions, requirements, and specifications stated herein.

• Exception Details (required) —

  Offeror takes exception to terms, conditions, requirements, or specifications stated herein. Offeror shall itemize all exceptions below.

• Cooperative Purchasing (required) —

  Offeror will extend term, conditions and prices to other jurisdictions.

• Anti-Collusion Certification (required) —

  By submitting a response to this solicitation, the Offeror certifies that this proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same product and that this proposal is in all respects bona fide, fair and not the result of any act of fraud or collusion with another person or firm engaged in the same line of business or commerce. The Offeror understands collusive bidding is a violation of Federal law and that any false statement hereunder constitutes a felony and can result in fines, imprisonment, as well as civil damages.

• Authorization (required) —

  In accordance with the terms, conditions and specifications of this Request for Proposals, the undersigned agrees to furnish the items and/or services requested. The undersigned acknowledges that the proposal is valid for a period of 180 days from the due date and certifies he/she has read, understands, and agrees to all terms, conditions, and requirements of this Request for Proposals and is authorized to contract on behalf of firm named below.

  In the space below, enter the name, title and contact email of the person who has signature authority for the Offeror's company, and is hereby agreeing to the statement above.

• Proprietary Information (required) —

  Trade Secrets or Proprietary information submitted by an Offeror or Contractor in connection with a procurement transaction shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the Offeror or Contractor must invoke the protections of this section prior to or upon submission of data or other materials to be protected and state the reasons why protection is necessary. Prices offered in proposals submitted to the City are not “proprietary” or “confidential”. They are considered public information. Information leading to the decision to award, including prices and other factors, shall be made public (section 2-557.2 of City Code).

  Does the proposal contain trade secrets and/or proprietary information?

• Proprietary Information - Specifics (required) —

  Please list the sections and the reasons why the information is considered a trade secret or proprietary information. Please clearly list out exactly what sections of your submittal are proprietary. Do Not Mark the Whole Proposal Proprietary.

• Redacted Proposal —

  If your proposal contains proprietary information and/or trade secrets, please upload a redacted version of your Technical Proposal.  

• Byrd Anti-Lobbying Amendment (required) —

  Please download the below document, complete, and upload.

• Federal Terms and Conditions (required) —

  Offeror hereby agrees to comply with all applicable Federal Terms and Conditions, if awarded a contract by the City.

• Meeting Information Technology Security Policy Requirement Matrix (required) —

  Offerors must complete and return with their proposal, the MEETING INFORMATION TECHNOLOGY SECURITY POLICY REQUIREMENTS MATRIX.

  Please download the below document, complete, and upload.

• Draft Software License Agreement —

  If you have a Draft Software License Agreement for your organization, please upload a copy.

• W-9 (required) —

  Please upload a completed copy of the W-9 for your organization.

• Technical Proposal (required) —

  Please submit your technical proposal for this project. Be sure to include all of the required items outlined in the “Technical Proposal Format” section of this RFP.

• Price Proposal (required) —

  Please upload your Price Proposal for this project, as described in the "Submission Requirements and Evaluation" section of this RFP.

• References —

  References must be for equivalent services. Do not include the City of Newport News as a Reference.  Each project should have concluded within the last 60 months.

  Please provide the following information for all three references, where prompted below:
  Name of Business, City, County, or Agency
  Street Address
  City and State
  Contract Dates
  Contact Name
  Contact Title
  Contact Telephone
  Contact Email
  Description of Work Performed
  Contract Amount in Dollars

• Reference #1 (required) —

  Please provide the requested information for the first reference:

• Reference #2 (required) —

  Please provide the requested information for the second reference:

• Reference #3 (required) —

  Please provide the requested information for the third reference:

• Contractor's License
• Contractor's License Confirmation (required) —

  Under Title 54.1, Chapter 11, Code of Virginia, a Contractor that for a fixed price, commission, fee, or percentage undertakes to bid upon, or accepts, or offers to accept, orders or contracts for performing, managing, or superintending in whole or in part, the construction, removal, repair or improvement of any building or structure permanently annexed to real property owned, controlled, or leased by him or another person or any other improvements to such real property is required to hold a business license issued by the Virginia Board for Contractors. Licenses are issued in one of three license classes; A, B, or C as follows:

  1. One hundred fifty thousand dollars ($150,000) or more, or the total value of all such construction, removal, repair or improvements undertaken by such person within any twelve-month period is one million dollars ($1,000,000) or more shall show evidence of being licensed as a Class A Contractor.
  2. Thirty thousand dollars ($30,000.00) or more, but less than one hundred fifty thousand dollars ($150,000) or the total value of all such construction, removal, repair or improvements undertaken by such person within any twelve-month period is two hundred  fifty thousand dollars ($250,000) or more, but less than one million dollars ($1,000,000) shall show evidence of being licensed as a Class B Contractor.
  3. Over one thousand dollars ($1,000) but less than thirty thousand dollars ($30,000) or the total value of all such construction, removal, repair, or improvements undertaken by such person within any twelve-month period is no more than two hundred and fifty thousand dollars ($250,000) shall show evidence of being licensed as a Class C Contractor.

  The City shall require master certification as a condition of licensure or certification of electrical, plumbing and heating, ventilation and air conditioning Contractors.

  In addition, a valid business license from the City may be required.

• Contractor's License Class and Number (required) —

  Please provide the License Class(es) and numbers held by this organization:

  1. "License Class A Virginia Contractor No. _________."
  2. "License Class B Virginia Contractor No. _________."
  3. "License Class C Virginia Contractor No. _________."
  4. Classification/Specialty ________________________.
• Contractor's License Documents —

  Please upload a copy of the contractor's licenses held by your organization.

• Small, Women-Owned, Minority-Owned (SWaM) and Service Disabled Veteran-Owned Business
• SWaM Status (required) —

  Please review the City's SWaM program. This document is provided for informational purposes only.

  A certified SWaM Business is one that holds a current certification from the Virginia Department of Small Business and Supplier Diversity (SBSD), the U.S. Small Business Association (SBA), the Women’s Business Enterprise National Council (WBENC), National Minority Supplier Development Council (NMSDC) or from other U.S. State and some Local Government Supplier Diversity Programs.

  Is your company a certified Small, Woman or Minority Owned (SWaM) Business or Disadvantaged Business Enterprise?

• Certification Type —

  If applicable, what is your company’s certification type?

• Certification Information —

  If applicable, please provide the Certification Entity/Agency and the Certification Number(s).

• SWaM Certificate/Supporting Documentation —

  If applicable, attach any supporting documentation, including certificates, in regards to your company's SWaM status.

• Project Type (required) —

  This solicitation is for what type of project?

• Pre-Proposal Conference (required) —

  What type of pre-proposal meeting will be required for this project?

• Site Visit (required) —

  Will there be a site visit for this project?

• Pricing Table (required) —

  Will a pricing table be utilized for this project?

• Method of Award (required) —

  What is the method of award resulting from this solicitation?

• Agreement (required) —

  What type of Agreement will be the result of this solicitation?

• Contract Period/Renewal (required) —

  What type of Period/Renewal will be used for this project?

• Price Escalation/De-Escalation (required) —

  How will price adjustments be handled for this solicitation?

  Price adjustments only apply to term contracts. If solicitation is for a one-time project/purchase, then choose N/A.

• Delivery (required) —

  Will there be a requirement of Delivery of Goods/Services for this project?

• Method of Ordering (required) —

  What will be the method of ordering for this solicitation?

• Quantities (required) —

  Will this project be for:

• Invoicing and Payment (required) —

  How will invoices be required to be submitted for this project?

• Required Terms and Conditions (required) —

  Which of the following will be requirements of this project? Select all that apply.

• Contractor's License (required) —

  Does this project require a Contractor's Business License?

• Insurance (required) —

  Will the awarded vendor be required to submit insurance documentation after award?

• Federal Funding (required) —

  Will Federal funding be used to fund this project?

• Capital Improvement Plan (CIP)-Funded Project (required) —

  Is this to be a CIP-Funded project?

• Additional Insurance Requirements (required) —

  Does this solicitation require Professional Liability or Medical Professional Liability Insurance? 

  Note: The answer to this question should always be No for this template.  If any of these insurance types are needed, you should use the corresponding template. 

• Ownership of Materials, Data, and Documentation (required) —

  Might this solicitation require the Contractor to prepare or create any materials (printed or otherwise), data, or documentation on the City's behalf?

Questions & Answers