SLED Opportunity · OHIO · CITY OF UPPER ARLINGTON
AI Summary
The City of Upper Arlington seeks a vendor to expand its flood monitoring system with hardware, installation, programming, and maintenance over a 3-year phased project adding 31 sites city-wide.
The intent of this solicitation is to seek a qualified vendor to provide goods and services to expand the City’s existing flood monitoring system for City-wide coverage. The selected vendor will provide specifications for approved equipment, furnish flood monitoring hardware, furnish warning flashers, install all components, survey each site, program flood alarms, provide technical assistance to the City, and perform semi-annual inspection & maintenance (and as needed in between). This project will occur as a 3-year phased implementation of a master plan developed by the City to install approximately thirty-one (31) additional flood monitoring sites to existing network to monitor known flood hazard areas. The City of Arlington strongly encourages bidders to submit their response to this RFP electronically. If submitting a paper proposal, it must be submitted in a sealed envelope or package and labeled with the company name, solicitation number and title. Late proposals will not be accepted. The City of Arlington exclusively uses IonWave for the notification and dissemination of all solicitations. The receipt of solicitations through any other means may result in your receipt of incomplete specifications and/or addendums which could ultimately render your bid/proposal non-compliant. The City of Arlington accepts no responsibility for the receipt and/or notification of solicitations through any other means. --- Q&A --- Q1: The evaluation criteria under Experience/Qualifications require submittal of engineering-related qualifications, including a sealed 11” × 17” plan sheet from a similar project; however, the Scope of Work does not explicitly require the preparation of engineered or sealed plans. Can the City clarify whether professional engineering services are required as part of this project, or if the engineering-related evaluation items are intended solely to assess prior experience rather than define a required scope element? A1: Evaluation criteria has been revised to remove references to professional engineering services. Submitted: 12/29/2025 04:03:58 PM (CT) Q2: For Year 3, Bowman Branch and Johnson Creek are identified as receiving warning flasher installations. Is there a specific line item included for any required master unit upgrades needed to support the radio communications associated with flasher operation? A2: An additional line item has been added for the vendor to propose total cost (Lump Sum) of such upgrades. Vendor proposals should identify these sites and provide a description of the anticipated additional equipment beyond the standard components proposed for a typical site. Upgrade determinations should be based on the typical equipment that the vendor proposes for data collection and transmission. Submitted: 12/29/2025 04:03:10 PM (CT) Q3: Does the City require that any plans, drawings, or design documents prepared for this project be produced and sealed by a licensed professional engineer or engineering firm, or may these documents be provided by the vendor without an engineering seal? A3: Revised Evaluation Criteria. One project example sheet is required; plans without an engineer's seal are acceptable. Submitted: 12/29/2025 04:02:02 PM (CT) Q4: Can you please identify the specific operational, safety, or regulatory reasons why the City determined that the technologies specified in this RFP are the only acceptable means to meet the City’s flood monitoring objectives? A4: The City uses similar technology to other agencies in the region and prefers compatible technology to share data and provide redundancy. Submitted: 12/28/2025 03:37:53 PM (CT) Q5: Will the City accept alternative flood monitoring architectures that meet or exceed the City’s operational objectives (accuracy, uptime, alert latency, redundancy, public access), even if the solution does not natively operate within Contrail, provided data is delivered to the City in real time and in a usable format? A5: Responses should address the requests in accordance with the RFP utilizing the information provided. Vendors may additionally choose to recommend alternate technologies to the base proposal for the City's consideration. Submitted: 12/28/2025 03:35:10 PM (CT)
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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