Administration Building 2nd & 5th Floor Renovations

Montgomery County, Ohio, is requesting Statements of Qualifications (SOQ) for PP-2026-0050 - Administration Building 2nd & 5th Floor Renovations. All submittals are due before 1:30 pm on Wednesday, August 19, 2026.

Montgomery County is requesting statements of qualifications from professional services providers for complete design and construction administration services for the renovation of the 2^nd & 5^th Floors of the Montgomery County Administration Building located at 451 W Third Street, Dayton, OH 45422. A scope of work description and requirements can be found within the request for qualifications (RFQ) documents contained within this advertisement.

Background

For technical questions or other inquiries that are not related to the content of this project, please contact Kyle Large at largek@mcohio.org or (937) 224-8470.

Project Details

• Reference ID: PP-2026-0050
• Department: Facilities Management
• Department Head: Josselyn Burris (Director)

Important Dates

• Questions Due: 2026-08-12T16:00:00.000Z
• Answers Posted By: 2026-08-14T16:00:00.000Z

Evaluation Criteria

• Proposal Quality (10.71 pts) —
  • Clarity, organization, and overall readability of the proposal;
  • Transparency and level of detail in describing the proposed approach, assumptions, and methodologies;
  • Consistency and alignment across all sections of the proposal.
• Competence of the Firm (10.71 pts) —
  • Firm overview and history demonstrating organizational stability and capability;
  • Relevant experience with projects of similar scope, size, and complexity;
  • Summary of comparable projects completed.
• Project Team Qualifications (10.71 pts) —
  • Organizational structure and clarity of team roles and responsibilities;
  • Qualifications and relevant experience of key personnel;
  • Appropriateness of proposed team to successfully deliver the project.
• Capacity to Perform Services (10.71 pts) —
  • Current workload and organizational capacity;
  • Adequacy of staffing plan to meet project requirements;
  • Availability to meet the required project schedule.
• Demonstrated Understanding of Project Needs (10.74 pts) —
  • Articulates understanding of Project objectives, constraints, and environment;
  • Connects their solution specifically to the County’s use case rather than relying on generic language;
  • Identifies risks, dependencies, and implementation considerations.
• Past Performance (10.71 pts) —
  • Demonstrated success on prior projects, including quality of work and adherence to schedule and budget;
  • Client satisfaction, documented project outcomes, and industry recognition (e.g., awards);
  • References and/or performance evaluations supporting prior work.
• Knowledge of Local Conditions (10.71 pts) —
  • Understanding of project location, site context, and applicable regulations;
  • Prior experience working within the region;
  • Approach to navigating local permitting processes and coordination with authorities and stakeholders.
• Quality and Clarity of Presentation (6.25 pts) —
  • Organization, ability to clearly communicate complex ideas, and professionalism;
  • Effective use of visuals and presentation materials;
  • Consistency with the written proposal.
• Demonstrated Understanding of Project Needs (6.25 pts) —
  • Demonstrates a thorough understanding of the Project objectives, constraints, and operating environment.
  • Clearly explains how the proposed approach addresses the County's specific needs and anticipated outcomes.
  • Identifies implementation challenges, risks, dependencies, and practical strategies for mitigation.
• Key Personnel Competence and Team Dynamics (6.25 pts) —
  • Expertise and credibility of proposed staff;
  • Clearly defined roles and responsibilities, including specific allocation to project;
  • Team coordination and communication during the presentation.
• Responsiveness to Questions (6.25 pts) —
  • Directness and clarity of responses;
  • Ability to think critically and respond without deflection;
  • Transparency and candor in responses, including acknowledgment of limitations or risks where applicable.

Submission Requirements

• Respondent Information
• Main Project Contact (required) —

  Please include first and last name, phone number, and email address of the main project contact.

• Date of Establishment (required) —

  When was organization established?

  Style

  01/01/1991

• Years of Experience (required) —

  For how many years has the Respondent engaged in services under its present business name?

• Other Business Names (required) —

  Has this business operated under a different name?

• DBA Names (required) —

  Please list all former names and the dates during which they were used.

• Federal Employer Identification Number (FEIN) (required) —

  Please provide Federal Employer Identification Number (FEIN)

• Workers Compensation Account Number (required) —

  Please provide Workers Compensation Account Number. If none, please provide a reason.

• Unemployment Insurance Account Number (required) —

  Please provide Unemployment Insurance Account Number. If none, please provide reason. 

• Registered in Ohio (required) —

  Are you registered to do business in Ohio?

  https://businesssearch.ohiosos.gov/

• Foreign Entity (required) —

  As stated within the previous question, the proposer is required to furnish a Certificate of Good Standing from the Ohio Secretary of State showing the right of the proposer to do business in the State. Or, in the case that the proposer is an individual or partnership, the proposer shall certify it has filed, with the Ohio Secretary of State, a Power of Attorney designating the Ohio Secretary of State as the proposer agent for the purpose of accepting service of summons in any lawful legal action.

  Please upload the applicable proof based on your current status at the time of this submittal.

• Subconsultants (required) —

  Will you be using subconsultants to carry out the work covered under this project?

• Subconsultants Entities (required) —

  Please list the full business name of all anticipated subconsultants, including dba names.

• EEO (required) —

  Do Federal, State, or local Affirmative Action or Equal Employment Opportunity rules bind the Bidder?

• EEO Reports (required) —

  If yes, has the Bidder filed all required EEO reports to the necessary
  agencies?

• Bankruptcy (required) —

  Has Bidder ever filed for reorganization under the bankruptcy laws of Ohio or any other state?

• Civil Judgment (required) —

  Have you, or any of your principals, within a three-year period preceding award of this agreement been convicted of or been subject to a civil judgment rendered for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property?

• Additional Information (required) —

  Please provide detailed information about the existence of such instances in your organization.

• Eligibility of Transactions with Federal Agencies and Departments (required) —

  Are you, or any of your principals, presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency?

• Indictment or Criminal Charges (required) —

  Are you, or any of your principals, presently indicted for or otherwise criminally charged by a governmental entity (Federal, State, or Local) within commission of any of the offenses enumerated in the previous question?

• Additional Information (required) —

  Please provide detailed information about the existence of such instances in your organization.

• Transactions Terminated for Cause or Default (required) —

  Are you, or any of your principals, within the three-year period preceding this proposal date had one or more public transactions (Federal, State, or Local) terminated for cause or default?

• Additional information (required) —

  Please provide additional information regarding this termination / default.

• Required Forms
• Form 3: Disclosure Policy (required) —

  Please download the below documents, complete, and upload.

• Form 4: Tax Delinquent. Must be notarized! (required) —

  Please download the below documents, complete, and upload. Please note, this form must be notarized

• SOQ Specific Documents
• Full SOQ (required) —

  Please submit your full submission documents, including all requested materials. You do not have to duplicate information already submitted.

• Additional Information (if needed) —

  For any additional information requested or required by any of your previously provided answers please upload that additional documentation here.

• Final Confirmations
• No Lobbying (required) —

  The Bidder certifies they will not use contract funds to lobby.

• Federal Debarred / Suspended (required) —

  The Bidder certifies that they are neither debarred nor suspended under Federal and State rulings from receiving Federal funds.

• Subconsultants Acknowledgement (required) —

  The respondent certifies that they will not enter into contracts with subconsultants who are debarred or suspended from such transactions to complete work related to this RFQ.

• Acknowledgment of Questions and Answers (required) —

  Respondent hereby certifies that they have reviewed, read, and acknowledged all questions, responses, addenda, and clarifications posted within the solicitation portal prior to submission. Respondent further acknowledges that all such information has been considered in the preparation of this submission and that submission constitutes acceptance of and compliance with all posted questions and answers.

• Submittal Confirmation (required) —

  Proposer hereby certifies that all information provided within this submittal is true, accurate and complete to the best of their knowledge. Submitting party or Proposer further acknowledges that they have authority and have provided proof of said authority to submit a proposal on behalf of the stated Company name committing them to the information and pricing contained within this Proposal Response.

• Ad Dates (required) —

  Please enter the two advertisement dates.

  Example

  August 18 and August 20

• Certified Ad Request Date (required) —

  What is the calendar date on which the certified ad request was sent to the ad agency?

  State the full calendar date in the following format:
  Month Day, Year

  EXAMPLE:
  July 1, 2024

• Project Specific Criteria (required) —

  Will there be project specific evaluation criteria used for this project? 

• Pre-SOQ Conference (required) —

  Is the pre-SOQ conference mandatory? 

• Pre-SOQ Conference Location (required) —

  Where will the meeting be held?

  Format Example

  Montgomery County Administration Building, 451 W. Third Street, 7th Floor, Facilities Management Office, Dayton, Ohio 45422.

• Project Location (required) —

  Please list your project location.