ADVERTISING & SPONSORSHIP OPPORTUNITIES - 3 SIDED MARQUEE AT TX 191 AND & US 385, Odessa, TX

Ector County is requesting proposals on ADVERTISING & SPONSORSHIP OPPORTUNITIES - 3 SIDED MARQUEE AT TX 191 AND & US 385, Odessa, TX. Sealed or Electronic Proposals addressed to Ector County Purchasing Agent, Andrea Moralez will be received by 2:00 pm CST on Tuesday, April 21, 2026. Any proposals received after proposal closing time will not be accepted.

The project consists of Ector County Coliseum is seeking proposals from qualified advertisers and sponsors interested in securing advertising space on the facility's three-sided marquee located at the intersection of TX Highway 191 and US Highway 385 in Odessa, Texas. This marquee provides exceptional visibility to thousands of daily commuters, residents and visitors traveling through one of the busiest intersections in the Permian Basin.

All proposals should be received either electronically, or at the location below by the deadline. If the Proposer chooses to submit a Hard copy, it must be delivered in a sealed envelope with a return address and clearly marked "ADVERTISING & SPONSORSHIP OPPORTUNITIES - 3 SIDED MARQUEE AT TX 191 AND & US 385, Odessa, TX" The Proposer's firm name shall appear on the outside of the envelope.

Deadline for proposal submission is 2:00 pm CST on Tuesday, April 21, 2026. Location for hard copy submittal is Ector County Purchasing Department, 1010 E 8th Street, Suite 110, Odessa, TX 79761.

Background

The Ector County Coliseum is a premier regional venue hosting concerts, expos, sporting events, rodeos, trade shows, conventions, and community activities. The marquee located at US-385 & TX-191 offers one of the highest-visibility advertising opportunities in the region and serves as a vital communication and branding asset for County facilities.

Contributing revenue supports the maintenance and upkeep of the marquee and the Ector County Coliseum Complex, ensuring both remain fully functional, visually appealing, and beneficial to the community.

Marquee Specifications

· Three-sided illuminated marquee

· Each side contains two (2) static advertising panels

· Panel dimensions: 4 ft 6 in (H) × 10 ft (W)

· Total available panels: Six (6)

· Back-lit illumination for all panels

· Traffic count: Approximately 114,000 vehicles per day

· Location: Intersection of US-385 and TX-191, Odessa, Texas

Project Details

• Reference ID: 2025-RFP-105
• Department: Ector County Coliseum
• Department Head: Aaron Martin (Director)

Important Dates

• Questions Due: 2026-04-06T22:00:00.000Z
• Answers Posted By: 2026-04-10T22:00:00.000Z
• Pre-Proposal Meeting: 2025-12-17T16:00:09.891Z — https://events.gcc.teams.microsoft.com/event/d596c64b-7462-4454-8c4a-198504105695@1f6cbbe1-fc21-4e0e-b5d0-7fd701a3cdcc

Meetings & Milestones

Addenda

• Official Notice #1: Notice of Pre-Proposal Meeting Recording (released 2025-12-17T21:10:42.286Z) —

  Ector County held the Pre-Proposal Meeting for this project on December 17th, 2025 at 10:00 AM CST. Attached is a recording and transcript of the full meeting.

   *Please note an additional virtual meeting will be held on January 7th, 2026 at 10:00 AM CST per Addendum #1

• Addendum #1 (released 2025-12-17T21:10:36.276Z) —

  An additional pre-proposal meeting will be held as follows:

  • VIRTUAL Meeting on January 7th, 2026 at 10:00 AM CST

  • https://events.gcc.teams.microsoft.com/event/76a58d63-ac7a-42c8-85e6-157cd35fe1b4@1f6cbbe1-fc21-4e0e-b5d0-7fd701a3cdcc

  The proposal deadlines have been extended as noted below:

  • Questions Due: January 30th, 2026 by 5:00 PM CST
  • Questions Answered: February 3rd, 2026 by 5:00 PM CST
  • Proposal Due/Proposal Opening: February 6th, 2026 at 2 PM CST, same location of Ector County Annex Commissioners Courtroom, Room 120, 1010 E 8th Street, Odessa TX 79761
     

  All other terms of the RFP remain unchanged.

  Please use the See What Changed link to view all the changes made by this addendum.

• Addendum #2 (released 2026-01-07T16:04:42.217Z) —

  This addendum serves to notify all prospective vendors that the Second virtual Pre-Proposal Webinar has been updated to January 16, 2026 at 10:00 AM CST. The link to register for this webinar is below. 

  https://events.gcc.teams.microsoft.com/event/76a58d63-ac7a-42c8-85e6-157cd35fe1b4@1f6cbbe1-fc21-4e0e-b5d0-7fd701a3cdcc

  Other project dates have shifted to accommodate this change to:

  Vendor Questions Deadline: February 3rd, 2026 at 5:00 PM CST

  Question Response Deadline: February 6th , 2026 at 5:00 PM CST

  Proposals Due/Opening: February 13^th, 2026 at 2:00 PM CST at the same original location, Ector County Annex, Commissioner Courtroom, Room 120 at 1010 E 8^th Street, Odessa TX 79761

• Addendum #3 (released 2026-01-28T22:33:58.753Z) —

  The proposal deadlines have been extended as noted below:

  Vendor Questions Deadline: March 3rd, 2026 at 5:00 PM CST

  Question Response Deadline: March 6th , 2026 at 5:00 PM CST

  Proposals Due/Opening: March 13^th, 2026 at 2:00 PM CST at the same original location, Ector County Annex, Commissioner Courtroom, Room 120 at 1010 E 8^th Street, Odessa TX 79761

  Please use the See What Changed link to view all the changes made by this addendum.

• Addendum #4 (released 2026-02-24T20:23:42.112Z) —

  The proposal deadlines have been extended as noted below:

  Vendor Questions Deadline: April 6th, 2026 at 5:00 PM CST

  Question Response Deadline: April 10th, 2026 at 5:00 PM CST

  Proposals Due/Opening: April 21st, 2026 at 2:00 PM CST at the same original location, Ector County Annex, Commissioner Courtroom, Room 120 at 1010 E 8^th Street, Odessa TX 79761

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Cost & financial return to the County (40 pts)
• Quality and professionalism of design concept (30 pts)
• Experience & ability to produce durable signage (20 pts)
• Installation & maintenance reliability (10 pts)

Submission Requirements

• PROPOSAL (required) —

  Upload Proposal.

• CONFIRMATION (required) —

  I hereby certify and that the items offered meets all of the requirements of the proposal conditions and specifications and I hereby accept the provisions of the terms and conditions included in the proposal specifications.

  The County of Ector does not discriminate on the basis of race, color, national origin, sex, religion, age and disability in employment or the provision of services.

   

• AUTHORIZED REPRESENTATIVE (required) —

  Please download the below documents, complete, and upload.

• PROPOSER RESIDENCY CERTIFICATION (required) —

  Please download the below documents, complete, and upload.

• CONFLICT OF INTEREST QUESTIONNAIRE (required) —

  Please download the below documents, complete, and upload.

• ECTOR COUNTY PROFESSIONAL REFERENCE SHEET (required) —

  Please download the below documents, complete, and upload.

• I CERTIFY AND ATTEST THAT MY COMPANY IS NOT DEBARRED BY ANY GOVERNMENTAL ENTITY (required)
• NON-COLLUSION REQUIREMENT (required) —

  The proposer declares, by signing and submitting a proposal, that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited another proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, of that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly, sought by contract, communications, or conference with anyone to fix the proposal price of the proposer of any other proposer, or to fix any overhead, profit or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any cooperation, partnership, company association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal.
  A.    No negotiations, decisions, or actions shall be initiated by any company as a result of any verbal discussion with any County Employee prior to the opening of responses to this invitation to proposal.
  B.    No Officer or employee of the County of Ector, and no other public or elected official, or employee, who may exercise any function or responsibilities in the review or approval of this undertaking shall have any personal or financial interest, direct or indirect, in any contract or negotiation process thereof. The above compliance request will be part of all County of Ector contracts for this service.

• REQUIRED ONLY BY AWARDED VENDOR- EXAMPLE OF CERTIFICATE OF LIABILITY INSURANCE —

  Awarded vendor will be required to submit completed form. 

• REQUIRED ONLY BY AWARDED VENDOR -MASTER SERVICE AGREEMENT —

  Awarded vendor will be required to submit completed form. 

• REQUIRED ONLY BY AWARDED VENDOR- CERTIFICATE OF INTERESTED PARTIES - FORM 1295 —

  Awarded vendor will be required to submit completed form.

• REQUIRED ONLY BY AWARDED VENDOR- SENATE BILL 13 VERIFICATION —

  Awarded vendor will be required to submit completed form.

• REQUIRED ONLY BY AWARDED VENDOR- SENATE BILL 19 VERIFICATION —

  Awarded vendor will be required to submit completed form.

• REQUIRED ONLY BY AWARDED VENDOR- HOUSE BILL 89 VERIFICATION —

   Awarded vendor will be required to submit completed form.

• REQUIRED ONLY BY AWARDED VENDOR- SENATE BILL 252 VERIFICATION —

   Awarded vendor will be required to submit completed form.

• What does this project consist of? (required) —

  Enter a single sentence of a broad overview of what this project is, see examples below. It is not necessary to start the sentence with "This project consists of".  

  "Ector County Purchasing Department is requesting bids on behalf of..."

  "Ector County accepting proposals for the purpose of..."

• Which Budget Account will this project be pulling from? (required) —

  EXAMPLE: 002-000-0000

• Projected Budget for Project (required)
• Goods/Services (required) —

  Is this project a good (equipment, etc.) or a service? 

• Delivery/Pickup (required) —

  Are there any special pickup or delivery requirements for this project? 

• Bonding (required) —

  Is bonding required for this project? 

• Bonding (required) —

  Will your project require bonding, a performance bond, and/or a payment bond? Select all that apply

• Does your project require a Master Service Agreement? (required)
• Risk Tier (required) —

  Identify which Risk Tier is necessary for this project. If project meets very high or special requirements, please review and update MSA and COI per project. Review with Risk Management as necessary. 

   

• Does this project require Liability Insurance? (required)
• Certificate of Liability Insurance —

  Remember to verify insurance needs and upload updated Certificate of Liability Insurance. If special insurance is necessary, verify insurance needs with the Risk Management Department. 

• Do you have a vendor list? (required)
• List —

  Enter Vendor List Below, Put in Shared Drive as well as the Pre-Invite List

• Vendor List —

  Obtain a vendor list from requesting department. Add this list to the S drive, and to the Pre-Invite List. 

• Pricing Response Format (required) —

  Please select the pricing response format desired.

• Other Specifications (required) —

  Will your project require specifications that will need to include temporary facilities and controls, job site protection, safety, workmanship, quality assurance, job conditions, cautions & warnings, weather, and clean up sites?

• Other Specifications (required) —

  If you want to add other specifications please enter those below. 

Questions & Answers